Motion vs TimeHero

Motion

• People who want tasks placed on the calendar automatically
• Teams that want tasks, projects, docs and meeting notes in one app
• Deadline-driven work that needs frequent re-planning

TimeHero

• Teams that want tasks placed on the calendar for them
• Agencies that run the same project workflow for each client
• Asana users who want assigned tasks scheduled around meetings

Motion

• There is no free plan. A card is required for the trial, and Motion's terms say purchases are non-refundable.
• One person pays more than a team seat: Pro AI is $29 a month billed annually for an individual, against $19 per seat for teams.
• AI use is metered: 7,500 credits per seat a month on Pro AI and 15,000 on Business AI, with extra credits charged per 100.
• Gantt charts, time tracking, capacity planning and permissions are limited to Business AI.

TimeHero

• There is no free plan. After the 7-day trial a paid subscription is needed to keep using it.
• Basic has no projects, folders, recurring tasks or Zapier and Slack integrations.
• Timesheets, the Gantt chart and workload reports are limited to Premium, at $22 per user / month billed yearly.
• The iOS app's latest App Store version dates from December 2019 and the help center's newest feature article from August 2020. The site links no Android app.

Motion

Automatic scheduling

A scheduling engine places tasks into openings on your calendar based on duration, priority and deadlines, and rebuilds the plan as the day changes.

Tasks and projects

Tasks sit inside projects and workspaces, and AI can draft a project and its tasks from a description. Timelines and Gantt charts need Business AI.

Calendar sync

Connects Google Calendar, Microsoft Outlook (Office 365 and Exchange Online) and iCloud Calendar. The iCloud connection has a more limited feature set.

Booking links

A shareable link lets other people book meetings based on your real-time availability. You set rules for availability, duration, buffers and limits.

AI Notetaker

Captures transcripts from video calls and drafts summaries and action items, which you approve before they become tasks.

AI Chat and Docs

A chat interface creates items and searches workspace data, and collaborative docs include AI drafting. AI use draws on the plan's monthly credits.

TimeHero

Automatic task scheduling

Tasks are placed in the time left free by events on connected Google and Office 365 calendars, and the plan is redone when events, completions or priorities change.

Risk detection

A task is marked as at risk when it ends up planned close to its due date with little or no room left to reschedule it.

Recurring tasks

A repeating task plans itself inside its timeframe: one set to repeat once a week finds a slot between Monday and Friday. Professional and Premium only.

Workflow templates

Reusable project templates link task and event dates through dependencies, so a whole project can be scheduled across a team in one step. Professional includes 2.

Timers and timesheets

A timer can be started on any task and the time is logged when the task is completed. Timesheets comparing estimated and actual time are part of Premium.

Gantt, forecast and workload reports

Premium generates Gantt charts, forecasts of future schedules and workload views of each team member's capacity.

Motion

• Pro AI (teams)$19

  per seat / month, billed annually ($29 billed monthly)

  AI chat, projects and tasks, calendar and meetings, docs and notes, mobile and desktop apps, and 7,500 AI credits per seat each month.

• Business AI (teams)$29

  per seat / month, billed annually ($49 billed monthly)

  Everything in Pro AI plus capacity planning, dashboards and reports, Gantt charts, time tracking, permissions and 15,000 AI credits per seat.

• Pro AI (individuals)$29

  per month, billed annually ($49 billed monthly)

  The same Pro AI plan bought by one person rather than per seat for a team.

• Business AI (individuals)$39

  per month, billed annually ($69 billed monthly)

  The same Business AI plan bought by one person rather than per seat for a team.

• EnterpriseCustom

  Everything in Business AI plus custom integrations, API with engineering support, white-glove onboarding and a dedicated solutions engineer.

TimeHero

• Basic$4.60

  per user / month, billed yearly ($5 billed monthly)

  The scheduling engine alone: tasks added through the Inbox and planned around Google or Office 365 calendars, plus the Asana connector.

• Professional$10

  per user / month, billed yearly ($12 billed monthly)

  Adds unlimited projects and folders, recurring tasks, Zapier and Slack integrations, 2 project templates and 2 guest users.

• Premium$22

  per user / month, billed yearly ($27 billed monthly)

  Adds unlimited workflow templates and guests, automated timesheets, and Gantt, forecast and workload reports.

Motion

• Annual discount

  Save 33% by paying annually

  Motion's pricing page labels annual payment as saving 33%: a Pro AI team seat is $19 a month billed annually against $29 billed monthly.

TimeHero

• Annual discount

  Up to 18% less with yearly billing

  The pricing page's Yearly tab lists Basic at $4.60, Professional at $10 and Premium at $22 per user / month, against $5, $12 and $27 on the Monthly tab.

• Nonprofit

  Special pricing for nonprofits

  The pricing FAQ says qualified non-profit organizations get special pricing on request. No rate is published; the vendor asks them to contact its team.

• Education

  Special pricing for educational institutions

  The same FAQ extends special pricing to qualified educational institutions, again arranged by contacting the TimeHero team.