TimeHero vs Trevor AI

TimeHero

• Teams that want tasks placed on the calendar for them
• Agencies that run the same project workflow for each client
• Asana users who want assigned tasks scheduled around meetings

Trevor AI

• People who time-block tasks from Todoist, Google Tasks or Microsoft To Do
• Google or Microsoft calendar users who want suggested time slots for tasks
• Freelancers who want billable-hours reports from scheduled tasks

TimeHero

• There is no free plan. After the 7-day trial a paid subscription is needed to keep using it.
• Basic has no projects, folders, recurring tasks or Zapier and Slack integrations.
• Timesheets, the Gantt chart and workload reports are limited to Premium, at $22 per user / month billed yearly.
• The iOS app's latest App Store version dates from December 2019 and the help center's newest feature article from August 2020. The site links no Android app.

Trevor AI

• Web app only: there are no native mobile or desktop apps. The docs suggest adding it to the home screen from a browser.
• The free tier is for personal use and limited to one calendar account and limited automation.
• Recurring scheduled tasks, multiple calendar accounts, the scheduling queue, Ask Trevor and progress insights are Pro features.
• The site says the Pro price shown may include a 25% discount, and its FAQ mentions an Executive plan without listing a price.

TimeHero

Automatic task scheduling

Tasks are placed in the time left free by events on connected Google and Office 365 calendars, and the plan is redone when events, completions or priorities change.

Risk detection

A task is marked as at risk when it ends up planned close to its due date with little or no room left to reschedule it.

Recurring tasks

A repeating task plans itself inside its timeframe: one set to repeat once a week finds a slot between Monday and Friday. Professional and Premium only.

Workflow templates

Reusable project templates link task and event dates through dependencies, so a whole project can be scheduled across a team in one step. Professional includes 2.

Timers and timesheets

A timer can be started on any task and the time is logged when the task is completed. Timesheets comparing estimated and actual time are part of Premium.

Gantt, forecast and workload reports

Premium generates Gantt charts, forecasts of future schedules and workload views of each team member's capacity.

Trevor AI

Task Hub

Tasks are organized in lists with colors and notes, and lists can be shared with other people. Todoist, Google Tasks and Microsoft To Do sync both ways in real time.

Drag-and-drop time blocking

Dragging a task from the Task Hub onto the calendar creates a time block, which is written to a chosen scheduling calendar in Google or Microsoft.

AI scheduling and Plan My Day

The AI predicts task durations and shows suggested slots to accept with one click. Plan My Day drafts a plan for the visible days that can be accepted in bulk.

Focus Mode

Opens a single task with a timer, a notes field and an AI-generated five-step breakdown to help you get started.

Ask Trevor

A chat assistant that can add, schedule and reschedule tasks, including in bulk, and find tasks on the calendar. It is listed as a Pro feature.

Progress and reports

A dashboard charts scheduled and completed tasks and hours per list. Task-hour and billable-hour reports can be exported to PDF.

TimeHero

• Basic$4.60

  per user / month, billed yearly ($5 billed monthly)

  The scheduling engine alone: tasks added through the Inbox and planned around Google or Office 365 calendars, plus the Asana connector.

• Professional$10

  per user / month, billed yearly ($12 billed monthly)

  Adds unlimited projects and folders, recurring tasks, Zapier and Slack integrations, 2 project templates and 2 guest users.

• Premium$22

  per user / month, billed yearly ($27 billed monthly)

  Adds unlimited workflow templates and guests, automated timesheets, and Gantt, forecast and workload reports.

Trevor AI

• Free Plan$0

  Task Hub, calendar planner, unlimited task scheduling, Focus Mode and AI scheduling suggestions, with one calendar account.

• Pro Plan$5

  per month, paid annually ($6 paid monthly)

  Multiple calendar accounts, recurring scheduled tasks, a scheduling queue, Ask Trevor chat and progress insights. The price shown may include a 25% sign-up discount.

TimeHero

• Annual discount

  Up to 18% less with yearly billing

  The pricing page's Yearly tab lists Basic at $4.60, Professional at $10 and Premium at $22 per user / month, against $5, $12 and $27 on the Monthly tab.

• Nonprofit

  Special pricing for nonprofits

  The pricing FAQ says qualified non-profit organizations get special pricing on request. No rate is published; the vendor asks them to contact its team.

• Education

  Special pricing for educational institutions

  The same FAQ extends special pricing to qualified educational institutions, again arranged by contacting the TimeHero team.

Trevor AI

• Annual discount

  About 17% off when paid annually

  The Pro Plan is listed at $5 a month when paid annually against $6 a month when paid monthly, a saving of about 17%.