Akiflow vs Trevor AI

Akiflow

• People whose tasks are spread across email, chat and project tools
• Planning each day by time blocking tasks around meetings
• Keyboard-driven users who want a command bar and shortcuts

Trevor AI

• People who time-block tasks from Todoist, Google Tasks or Microsoft To Do
• Google or Microsoft calendar users who want suggested time slots for tasks
• Freelancers who want billable-hours reports from scheduled tasks

Akiflow

• There is no free plan, and the 7-day trial requires a card.
• Monthly billing costs $34 per month, against $19 per month on the yearly plan.
• The AI Meeting Assistant (recording, transcripts, summaries) is a separate $19-per-month add-on.
• Desktop downloads are listed for macOS and Windows only, the Apple Watch app needs the Akiflow iPhone app, and team pricing is arranged with sales.

Trevor AI

• Web app only: there are no native mobile or desktop apps. The docs suggest adding it to the home screen from a browser.
• The free tier is for personal use and limited to one calendar account and limited automation.
• Recurring scheduled tasks, multiple calendar accounts, the scheduling queue, Ask Trevor and progress insights are Pro features.
• The site says the Pro price shown may include a 25% discount, and its FAQ mentions an Executive plan without listing a price.

Akiflow

Universal inbox

Tasks from connected tools such as Gmail, Slack, Notion, Asana, Jira and Todoist land in one inbox. Zapier and IFTTT cover tools without a native integration.

Time blocking on the calendar

Place tasks on a calendar that syncs with Google Calendar and Outlook Calendar. Release 2.83 adds two-way iCloud Calendar sync, due for everyone on Oct 14, 2026, and Travel Time blocks before events.

Aki AI assistant

Ask Aki by chat or voice to plan, prioritize or move work, for example clearing an afternoon and pushing tasks to the next day. Included in Pro and labelled Beta on the features page.

Availability sharing and booking

Share open slots or a meeting link so other people can book one-off or recurring meetings with you.

Command bar and shortcuts

Create, edit and navigate tasks from the keyboard. The command bar also turns copied text from a web page into a task.

MCP connector

Connects Claude, ChatGPT or another MCP client to your Akiflow tasks, calendar and meetings.

Trevor AI

Task Hub

Tasks are organized in lists with colors and notes, and lists can be shared with other people. Todoist, Google Tasks and Microsoft To Do sync both ways in real time.

Drag-and-drop time blocking

Dragging a task from the Task Hub onto the calendar creates a time block, which is written to a chosen scheduling calendar in Google or Microsoft.

AI scheduling and Plan My Day

The AI predicts task durations and shows suggested slots to accept with one click. Plan My Day drafts a plan for the visible days that can be accepted in bulk.

Focus Mode

Opens a single task with a timer, a notes field and an AI-generated five-step breakdown to help you get started.

Ask Trevor

A chat assistant that can add, schedule and reschedule tasks, including in bulk, and find tasks on the calendar. It is listed as a Pro feature.

Progress and reports

A dashboard charts scheduled and completed tasks and hours per list. Task-hour and billable-hour reports can be exported to PDF.

Akiflow

• Pro$19

  per month, billed yearly ($228)

  The single plan: tasks, calendar planning, integrations, the Aki AI assistant and the MCP connector. $34 per month when billed monthly.

Trevor AI

• Free Plan$0

  Task Hub, calendar planner, unlimited task scheduling, Focus Mode and AI scheduling suggestions, with one calendar account.

• Pro Plan$5

  per month, paid annually ($6 paid monthly)

  Multiple calendar accounts, recurring scheduled tasks, a scheduling queue, Ask Trevor chat and progress insights. The price shown may include a 25% sign-up discount.

Akiflow

• Annual discount

  Save 44% with yearly billing

  Pro costs $19 per month when billed yearly ($228) instead of $34 per month on monthly billing. Akiflow lists this as a 44% saving.

• Education

  40% off Pro Yearly for students and researchers

  Eligible university students and researchers get 40% off Pro Yearly for life after verifying an academic email with Akiflow support.

• Other savings

  Believer multi-year plans

  Longer Pro commitments cost less per month: $357.60 for two years (equal to $14.90 per month) or $699 for five years.

• By country

  Purchasing-power pricing in selected countries

  The pricing FAQ says Akiflow may apply local purchasing-power pricing in selected countries, and that the checkout price shown for your location is the one that applies. It names no countries or amounts.

Trevor AI

• Annual discount

  About 17% off when paid annually

  The Pro Plan is listed at $5 a month when paid annually against $6 a month when paid monthly, a saving of about 17%.