FlowSavvy vs TimeHero

FlowSavvy

• Individuals who want tasks placed on the calendar without manual time blocking
• Deadline-driven workloads that shift often during the week
• People who already keep events in Google, Outlook.com or iCloud calendars

TimeHero

• Teams that want tasks placed on the calendar for them
• Agencies that run the same project workflow for each client
• Asana users who want assigned tasks scheduled around meetings

FlowSavvy

• Basic schedules only 2 weeks ahead and is limited to 3 repeating auto-scheduled tasks, 5 task lists and 1 set of scheduling hours.
• Priority levels, task dependencies, syncing tasks out to other calendars, and the API, MCP and Zapier integrations all require Pro.
• There is no native desktop app. On a computer it runs in the browser or as an installed progressive web app.
• The vendor aims it at individuals and does not offer team or enterprise features.

TimeHero

• There is no free plan. After the 7-day trial a paid subscription is needed to keep using it.
• Basic has no projects, folders, recurring tasks or Zapier and Slack integrations.
• Timesheets, the Gantt chart and workload reports are limited to Premium, at $22 per user / month billed yearly.
• The iOS app's latest App Store version dates from December 2019 and the help center's newest feature article from August 2020. The site links no Android app.

FlowSavvy

Auto-scheduling

Places tasks into open time on the calendar based on due dates and durations, and can split a task around events. Basic plans 2 weeks ahead and Pro 8 weeks.

Automatic rescheduling

The schedule is rebuilt whenever an event or task changes, and a Recalculate button puts missed tasks back on the calendar. Reschedules are unlimited on both plans.

Scheduling hours

Sets of hours such as work or personal define when tasks may be scheduled. Basic includes one set; Pro allows unlimited profiles.

Calendar sync

Two-way sync with Google Calendar, Outlook.com and iCloud on both plans. Writing FlowSavvy tasks back to those calendars is a Pro feature.

Priorities and dependencies

Pro adds priority levels and dependency chains for tasks that must follow an order. On the free plan, tasks are prioritized by due date.

Task app sync, API and MCP

Syncs tasks with Todoist, Google Tasks, Microsoft To Do and Apple Reminders. A public API, an MCP server for ChatGPT and Claude, and Zapier are Pro-only.

TimeHero

Automatic task scheduling

Tasks are placed in the time left free by events on connected Google and Office 365 calendars, and the plan is redone when events, completions or priorities change.

Risk detection

A task is marked as at risk when it ends up planned close to its due date with little or no room left to reschedule it.

Recurring tasks

A repeating task plans itself inside its timeframe: one set to repeat once a week finds a slot between Monday and Friday. Professional and Premium only.

Workflow templates

Reusable project templates link task and event dates through dependencies, so a whole project can be scheduled across a team in one step. Professional includes 2.

Timers and timesheets

A timer can be started on any task and the time is logged when the task is completed. Timesheets comparing estimated and actual time are part of Premium.

Gantt, forecast and workload reports

Premium generates Gantt charts, forecasts of future schedules and workload views of each team member's capacity.

FlowSavvy

• Basic$0

  Auto-scheduling up to 2 weeks out, calendar sync, 1 set of scheduling hours, 3 repeating auto-scheduled tasks and 5 task lists.

• Pro$10

  per month, billed yearly ($14 billed monthly)

  Auto-scheduling up to 8 weeks out, unlimited scheduling hours and lists, priorities, task dependencies, and API, MCP and Zapier access.

TimeHero

• Basic$4.60

  per user / month, billed yearly ($5 billed monthly)

  The scheduling engine alone: tasks added through the Inbox and planned around Google or Office 365 calendars, plus the Asana connector.

• Professional$10

  per user / month, billed yearly ($12 billed monthly)

  Adds unlimited projects and folders, recurring tasks, Zapier and Slack integrations, 2 project templates and 2 guest users.

• Premium$22

  per user / month, billed yearly ($27 billed monthly)

  Adds unlimited workflow templates and guests, automated timesheets, and Gantt, forecast and workload reports.

FlowSavvy

• Annual discount

  Save 28% with yearly billing

  Pro costs $10 a month when billed yearly against $14 billed monthly. FlowSavvy's pricing page labels the yearly option as a 28% saving.

• Education

  50% off the first year for students

  Students get 50% off the first year of the annual plan by emailing support from an institutional address. The discount is redeemed in a browser, not in the app stores.

• Other savings

  Referral program

  Friends who sign up through your referral link get 1 month of Pro free, and you earn rewards such as free months of Pro once they continue on a paid subscription.

TimeHero

• Annual discount

  Up to 18% less with yearly billing

  The pricing page's Yearly tab lists Basic at $4.60, Professional at $10 and Premium at $22 per user / month, against $5, $12 and $27 on the Monthly tab.

• Nonprofit

  Special pricing for nonprofits

  The pricing FAQ says qualified non-profit organizations get special pricing on request. No rate is published; the vendor asks them to contact its team.

• Education

  Special pricing for educational institutions

  The same FAQ extends special pricing to qualified educational institutions, again arranged by contacting the TimeHero team.