Todoist vs Yanado (2026): which should you pick?
As of Nov 12, 2026, Todoist and Yanado share a 2.8 GPA, both have a free plan, and Todoist starts cheaper, at $5 a month for each person against $6 a month for each person.
Checked Oct 4, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Todoist grades higher on ease of use and platforms. Yanado grades higher on value for money and the free plan. They get the same grade on features.
Price, platforms and features side by side. The table says where each price was read and when.
Todoist
Cross-platform to-do list with natural-language task entry
Which one is for you
Pick Todoist if
- Fits if you want one list that's the same on your phone, laptop and watch
- Works for lists where half the tasks repeat, like rent, the bins and the Monday report
Look elsewhere if
- Skip it if you need start dates to keep things out of sight until they matter
- Not for you if you want tasks dropped into your calendar hour by hour
- Too light for real projects with timelines and things blocking other things
- Tight if you're never paying: 5 projects, 3 filters and 1 week of activity history
- Pricey if you want the calendar layout, task durations or custom reminders, all on Pro at $5 a month, and shared projects stop at 5 people
Pick Yanado if
- Fits if you live in Gmail and want emails turned into tasks
- Works for a solo user who wants a free list tied to their inbox
Look elsewhere if
- Skip it if you do not use Google accounts, as it is a Gmail tool
- Tight if you work in a team: sharing and templates start on Startup at $6
- Pricey if you want automations, reports and custom fields, which are Premium at $15
- Watch out: the money-back guarantee covers monthly contracts only, within 30 days
How we grade them
| 2.8GPATodoistGood | 2.8GPAYanadoGood | |
|---|---|---|
| Value for money | C$5 a person a month on yearly billing, $8 for teams. That's the top of what this category charges, and plenty of to-do apps do the basics for less or nothing. What the money buys is the calendar layout, task durations and custom reminders. | BStartup is $6 a user a month billed annually, which is the top of the cheaper quarter. Premium is $15. |
| Free plan and trial | CFree forever, and reminders are included now. But 5 personal projects and 3 filter views is a cap you'll walk into. Work, home, one side thing and you're done. Only 1 week of activity history is kept, too. | BFree for individuals with unlimited tasks and lists, card and list views, reminders and Google Drive. A 14-day trial covers the paid plans. |
| Features | CTyped tasks with dates and repeats, labels, filters and an API. The gaps are real though: no start dates, the calendar layout needs Pro, and personal projects are capped at 5 people even when you're paying. | CEmails to tasks, shared emails, boards, reminders and reports. Slack and Zapier links and templates need Startup, and workflows, reports and custom fields are Premium. It is a Gmail tool. |
| Ease of use | A4.8 from 129,494 App Store ratings. Open it, type a thing, done. Nobody needs a tutorial for this. | BNo store rating on record. It sits in an inbox you already use, so there is little to set up. |
| Platforms and integrations | AMac, Windows, Linux (yes, really), iPhone, Android, web, watch and browser, plus Google Calendar, Claude and ChatGPT. There's an API too if you like wiring things together. | BWeb, a browser extension and Android, with Gmail, Google Calendar, Drive, Slack and Zapier links. No iPhone or desktop app on record. |
| Best for | to-do lists on every device | turning Gmail messages into tasks |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Todoist and Yanado. How we grade
Where they differ
- Todoist also covers templates, natural-language input and calendar.
- Yanado also covers shared inbox, workflow automation and reports.
At a glance
| Todoist | Yanado | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $5 per user / month, billed yearly | $6 per user / month, billed annually ($7.50 billed monthly) |
| Free plan | Beginner plan: 5 personal projects, task reminders, list and board layouts, 3 filter views and 1 week of activity history. | Free plan with unlimited tasks and to-do lists, card and list view, reminders and Google Drive integration. |
| Free trial | None listed | 14-day free trial of the Startup and Premium plans. |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Todoist Inc. | Yanado |
| Price read from | todoist.com | yanado.com |
| Checked | Oct 4, 2026 | Nov 12, 2026 |
Worth knowing
Todoist
- The free plan stops at 5 personal projects and keeps only 1 week of activity history.
- Calendar layout, task durations and custom reminders all need Pro or Business.
- Personal projects are capped at 5 people, even on paid plans.
Yanado
- It works with Gmail and Google accounts; the site describes it as a tool for Gmail.
- Slack and Zapier integrations, templates and CSV export need the Startup plan.
- Automated workflows, reports, custom fields and free guest users are Premium only.
- The money-back guarantee covers monthly contracts only, within the first 30 days.
Key features
Todoist
- Quick Add
- Capture tasks in natural language as they come to you, including recurring due dates and reminders.
- List, board and calendar layouts
- Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.
- Filters, labels and priorities
- Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.
- Shared projects
- Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.
- Team workspace
- Business adds public and private team projects, folders, roles and permissions, and shared templates.
- Ramble and Task Assist
- Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.
Yanado
- Emails to tasks
- Create a task from an email in one click, add it to a project and set a reminder.
- Shared emails
- Share and assign emails between teammates or virtual assistants.
- Boards and lists
- Trello-style boards and to-do lists with subtasks, tags and custom statuses.
- Reminders
- Due dates and reminders sync with Google Calendar.
- Reports and custom fields
- Reports on who finishes on time, and custom fields, on the Premium plan.
Plans
Todoist
Beginner$0
5 personal projects, task reminders, list and board layouts, and 3 filter views.
Pro$5
per user / month, billed yearly ($60)
300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.
Business$8
per user / month, billed yearly ($96)
Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.
Yanado
Free$0
Unlimited tasks and to-do lists, card and list view, reminders and Google Drive integration, for individuals.
Startup$6
per user / month, billed annually ($7.50 billed monthly)
Adds Slack and Zapier integrations, team collaboration, templates and CSV export.
Premium$15
per user / month, billed annually ($18.75 billed monthly)
Adds custom automated workflows, free guest users, reports, custom fields and a project management specialist.
Ways to pay less
Todoist
- Annual discount
Save 20% with yearly billing
Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.
Yanado
- Annual discount
20% off with annual billing
The pricing page says annual billing saves 20% against monthly.
Common questions
Which is cheaper, Todoist or Yanado?
As of Nov 12, 2026, Todoist is cheaper to start with: $5 a month for each person, against $6 a month for each person for Yanado. Todoist starts at $5 per user / month, billed yearly, and Yanado starts at $6 per user / month, billed annually ($7.50 billed monthly).
Which has a free plan, Todoist or Yanado?
As of Nov 12, 2026, both Todoist and Yanado have a free plan.
Which platforms do Todoist and Yanado run on?
As of Nov 12, 2026, only Todoist lists macOS, Windows, Linux and iOS apps. Both list a web app, an Android app and a browser extension. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.