MeisterTask vs Yanado (2026): which should you pick?

Pick MeisterTask if

• Fits if you want task boards and team notes in one tool, with data hosted in Germany
• Works for teams with lots of onlookers, since Viewer seats are free and unlimited

Look elsewhere if

• Pricey if you want subtasks, custom fields or a timeline, which need Business at €24 a user a month billed annually
• Tight if you're staying free, with 3 projects, 5 notes, 20 MB per attachment and no integrations, automations or recurring tasks
• Not for you if you want a Mac or Windows app, as only iOS and Android downloads are listed
• Watch out: the workload planner, portfolios and single sign-on are Enterprise only, priced by quote
• Watch out: prices are euro reference rates before VAT, and other regions may be charged differently

Pick Yanado if

• Fits if you live in Gmail and want emails turned into tasks
• Works for a solo user who wants a free list tied to their inbox

Look elsewhere if

• Skip it if you do not use Google accounts, as it is a Gmail tool
• Tight if you work in a team: sharing and templates start on Startup at $6
• Pricey if you want automations, reports and custom fields, which are Premium at $15
• Watch out: the money-back guarantee covers monthly contracts only, within 30 days

MeisterTask

• Pricing varies by region: the vendor publishes euro reference prices and says other regions may be charged differently. All prices exclude VAT.
• The Basic plan stops at 3 projects and 5 notes, and has no third-party integrations, automations, recurring tasks or API access.
• Timeline views, subtasks and custom fields need Business; the workload planner, portfolios and SAML single sign-on are Enterprise only.
• The apps page links to iOS and Android apps only. The pricing page mentions desktop apps, but no Mac or Windows download is listed.

Yanado

• It works with Gmail and Google accounts; the site describes it as a tool for Gmail.
• Slack and Zapier integrations, templates and CSV export need the Startup plan.
• Automated workflows, reports, custom fields and free guest users are Premium only.
• The money-back guarantee covers monthly contracts only, within the first 30 days.

MeisterTask

Kanban project boards

Tasks sit on boards with customizable sections and carry attachments, comments, due dates, tags and watchers. The Basic plan allows 3 projects.

Notes knowledge base

Shared notes are built from content blocks, grouped into folders and written together in real time. Basic allows 5 notes; paid plans have no limit.

Timeline views

Tasks or projects can be laid out on a Gantt timeline to show deadlines, overlaps and dependencies. Timeline is included from the Business plan.

Reports and time tracking

Every plan has 5 preset reports and built-in time tracking on tasks. Custom reports and a per-member team overview are added on Business.

Meister AI

AI features search the notes knowledge base and help with writing. Each request uses one credit: 20 a month on Basic, 75 on Pro and 350 on Business.

Automations and recurring tasks

From the Pro plan, tasks can repeat automatically and automations take over routine workflow steps. Pro also opens the API and third-party integrations.

Yanado

Emails to tasks

Create a task from an email in one click, add it to a project and set a reminder.

Shared emails

Share and assign emails between teammates or virtual assistants.

Boards and lists

Trello-style boards and to-do lists with subtasks, tags and custom statuses.

Reminders

Due dates and reminders sync with Google Calendar.

Reports and custom fields

Reports on who finishes on time, and custom fields, on the Premium plan.

MeisterTask

• Basic€0

  Unlimited tasks, 3 projects, 5 notes, 5 Content Manager seats, 20 AI credits a month and 7-day version history. Labelled Free on the pricing page.

• Pro€13.50

  per user / month, billed annually (€17.50 billed monthly)

  Unlimited projects and notes, private projects, external sharing, recurring tasks and automations, integrations, API access and 75 AI credits a month.

• Business€24

  per user / month, billed annually (€31 billed monthly)

  Adds timeline views, subtasks, custom fields, custom reports, roles and permissions, group sharing, 350 AI credits a month and priority email and phone support.

• EnterpriseCustom

  Adds the workload planner, multiple portfolios, SAML single sign-on, compliance exports, a dedicated customer success manager and payment by invoice.

Yanado

• Free$0

  Unlimited tasks and to-do lists, card and list view, reminders and Google Drive integration, for individuals.

• Startup$6

  per user / month, billed annually ($7.50 billed monthly)

  Adds Slack and Zapier integrations, team collaboration, templates and CSV export.

• Premium$15

  per user / month, billed annually ($18.75 billed monthly)

  Adds custom automated workflows, free guest users, reports, custom fields and a project management specialist.

MeisterTask

• Annual discount

  Up to 22% off with yearly billing

  The pricing page advertises savings of up to 22% for yearly billing. In euros, Pro drops from €17.50 to €13.50 and Business from €31 to €24 per user / month.

• Education

  50% off for students and educators

  MeisterTask's published pricing lists a 50% discount for students, educators and educational institutions, arranged by contacting the support team.

• Nonprofit

  50% off for non-profits

  The same 50% discount is offered to non-profit organizations. It is not applied automatically: the vendor asks applicants to contact its support team.

• By country

  Lower price shown to buyers in India

  MeisterTask says it uses geo-based pricing. Read from India on Oct 9, 2026, its pricing page shows Pro at $7 per user / month on yearly billing, against the €13.50 euro reference price.

Yanado

• Annual discount

  20% off with annual billing

  The pricing page says annual billing saves 20% against monthly.