The Avoma Insider’s Guide
Everything we know about Avoma in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Avoma
The Insider’s Guide
AI meeting assistant with scheduling and sales call coaching
Every plan, grade, refund rule and rival among AI meeting note takers, read from Avoma’s own pages.
Made by Avoma, Inc. · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Avoma’s own pages, its app-store listings and our grades. Every fact in it is on Avoma’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 23 of the 48 other AI meeting note takers we grade
Avoma records, transcribes and summarizes meetings, then saves the notes to CRM records. The same product includes scheduling pages, and paid add-ons extend it into call scoring, coaching, deal risk alerts and forecasting for revenue teams. Pricing is per "recorder" seat: people who only watch recordings, read notes or comment use it for free.
To get you started, here are 9 things to know about Avoma, taken from its own pages and our grades.
- 1
Best for sales teams that log every call to a CRM
Avoma is a meeting notetaker for revenue teams: it records and transcribes calls, writes notes in formats like MEDDIC, files them on CRM records and includes scheduling pages.
- 2
Paid plans start at $19 a month for each person
As its pricing page puts it: $19 per recorder seat / month, billed annually.
- 3
You can try it first
14-day free trial of the Organization plan with all add-ons enabled, no credit card required
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android, with a browser extension too.
- 5
Recording and live transcription
Records audio and video on Zoom, Google Meet, Microsoft Teams, Webex and GoToMeeting, with or without a bot, and transcribes in more than 70 languages with speakers named.
- 6
AI notes and templates
Notes come with key takeaways, action items and more than 40 default topics, using 10+ built-in templates such as MEDDIC and SPICED. Custom templates and topics start on Organization.
- 7
CRM note sync
Saves meeting notes to the matching account, opportunity or contact in Salesforce, HubSpot, Zoho, Pipedrive or Copper without manual entry.
- 8
A 2.6 GPA, above 23 of 48
That is against the other AI meeting note takers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Avoma you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
Avoma at a glance
- Pricing
- Free trial, from $19 per recorder seat / month, billed annually
- Free plan
- No
- Free trial
- 14-day free trial of the Organization plan with all add-ons enabled, no credit card required
- Runs on
- Web, macOS, Windows, iOS, Android, Browser extension
- Made by
- Avoma, Inc., since 2017
- Category
- AI Meeting Notes
- Our grade
- 2.6 GPA, good
The report card
Best for sales teams that log every call to a CRM
Avoma is a meeting notetaker for revenue teams: it records and transcribes calls, writes notes in formats like MEDDIC, files them on CRM records and includes scheduling pages. Startup is $19 a recorder seat a month on yearly billing ($29 monthly). Coaching, scoring and forecasting are $29 a seat on top, there's no free plan, and seats cap at 25 on Startup and 100 on Organization.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Startup is $19 a recorder seat a month billed yearly, $29 monthly, which is the dearest tenth of this category, and the coaching, scoring and forecasting add-ons are $29 a seat extra on top. Viewers don't pay. |
| Free plan and trial | C | No free plan at all. There's a 14-day trial of the Organization plan with every add-on switched on and no card needed, and when it ends the account drops to a viewer role that can't record a thing. |
| Features | A | More than the other notetakers here list: Zoom, Meet, Teams, Webex and GoToMeeting with or without a bot, transcription in 70-plus languages, notes from MEDDIC and SPICED templates, notes filed to the right Salesforce or HubSpot record, and scheduling links in the same product. |
| Ease of use | C | No rating on record, and there's real homework before anyone records: recorder seats against viewer seats, three base plans and four add-ons, all of which every recording user in the account has to share. |
| Platforms and integrations | A | Web, Mac, Windows, iPhone, Android and a browser extension, connecting to Zoom, Meet, Teams, Salesforce, HubSpot, Pipedrive, Slack and Aircall, with API access and webhooks from the Organization plan. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Avoma is for
- Fits if your sales or customer success team logs meeting notes to a CRM
- Works for companies where many people only watch recordings, since viewer seats are free
Who it is not for
- Pricey if you're one person who wants meeting notes, at $19 a month billed yearly or $29 monthly
- Not for you if you want a free plan, as the account turns view-only when the 14-day trial ends
- Skip it if you want coaching and forecasting in the base price, as those are $29-a-seat add-ons
- Tight if your team grows: Startup stops at 25 recorder seats and Organization at 100, and every recorder must share one plan
- Watch out: SSO and HIPAA need Enterprise, with a 10-seat minimum and yearly billing only
Good to know
Good for
- Sales and customer success teams that log meeting notes to a CRM
- Teams that want note-taking, scheduling and call coaching from one vendor
- Organizations with many view-only users, since viewer seats are free
Worth knowing
- There is no free plan. When the 14-day trial ends, the account drops to a viewer role that cannot record new meetings.
- Call scoring, coaching, deal risk alerts and forecasting are add-ons at $29 per seat a month (annual), on top of a base plan.
- Startup is capped at 25 recorder seats and Organization at 100. Enterprise needs at least 10 seats and is billed annually only.
- Every recording user in an account must be on the same base plan.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$19
A month to start, for each person
Avoma is a paid product with a free trial, starting at $19 per recorder seat / month, billed annually.
Startup
$19
per recorder seat / month, billed annually ($29 billed monthly)
Up to 25 paid seats: video recording, unlimited transcription and AI notes, Ask Avoma for a meeting, CRM note sync and 1:1 scheduling.
Organization
$29
per recorder seat / month, billed annually ($39 billed monthly)
Up to 100 paid seats: adds custom AI topics and templates, group and round-robin scheduling, translation, API access and webhooks.
Enterprise
$39
per recorder seat / month, billed annually only
Minimum 10 paid seats: adds SAML or OIDC single sign-on, data retention policies, HIPAA compliance and a designated success manager.
Trying it first
14-day free trial of the Organization plan with all add-ons enabled, no credit card required
Read from avoma.com on Oct 5, 2026.
Ways to pay less
Annual discount
Up to 33% off with yearly billing
Avoma offers up to 33% off the base plan when paid yearly upfront: Startup is $19 instead of $29 per recorder seat a month, and Organization $29 instead of $39.
Stated on avoma.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, iOS, Android and Browser extension
AI meeting assistant with scheduling and sales call coaching. Here is what it does, as its own site describes it, and what it covers: public API, AI features, meeting notes, transcription, chat assistant, templates, booking links.
- Recording and live transcription
- Records audio and video on Zoom, Google Meet, Microsoft Teams, Webex and GoToMeeting, with or without a bot, and transcribes in more than 70 languages with speakers named.
- AI notes and templates
- Notes come with key takeaways, action items and more than 40 default topics, using 10+ built-in templates such as MEDDIC and SPICED. Custom templates and topics start on Organization.
- CRM note sync
- Saves meeting notes to the matching account, opportunity or contact in Salesforce, HubSpot, Zoho, Pipedrive or Copper without manual entry.
- Scheduler
- Unlimited 1:1 scheduling links are on every plan. Group and round-robin scheduling need Organization, and rule-based lead routing is a separate add-on.
- Ask Avoma
- An AI assistant that answers questions about a single meeting on every plan. Asking across all conversations is listed with Enterprise and with the Conversation Intelligence add-on.
- Conversation and revenue intelligence
- Add-ons for AI call scoring, coaching recommendations, deal risk alerts, win-loss analysis and forecasting, each priced at $29 per seat a month on annual billing.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
- Browser extension
What it works with
- Zoom
- Google Meet
- Microsoft Teams
- Salesforce
- HubSpot
- Pipedrive
- Slack
- Aircall
Avoma is made by Avoma, Inc., and has been around since 2017.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
23/48
Other AI meeting note takers it is graded above
Avoma's GPA of 2.6 is higher than 23 of the 48 other AI meeting note takers we grade, and level with 8.
It stands best on features (A, above 41 of 48) and worst on value for money (D, above 0).
Its paid plans start at $19 a month for each person, against a middle price of $10 for the category: 40 of the 47 others that charge start lower.
On features, ease of use and platforms it scores 3.3 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 49 AI meeting note takers we grade, cut by the letter each got. Avoma’s own letter is outlined.
- DValue for moneyAbove 0 of 48
- CFree plan and trialAbove 5 of 48
- AFeaturesAbove 41 of 48
- CEase of useAbove 0 of 48
- APlatforms and integrationsAbove 30 of 48
Price against what you get
Each dot is one of 48 AI meeting note takers. Further left costs less; higher up scores better on features, ease of use and platforms. Avoma is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Avoma you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
It costs $228 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- A bot that joins your calls and turns the talk into notes.
- An AI model, which you can rent by the request but not make.
- Speech turned into text you can trust.
- Booking pages that read and write other people's calendars and send the emails.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Zoom, Google Meet and Microsoft Teams among them, and has an API.
- People on the other end: coaches. No app builder makes those.
- The depth: we grade its features A, which means it covers the whole job.
What this rests on. Avoma’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Fireflies.ai, Fathom, Grain, Otter.ai and tl;dv
The 5 tools Avoma is most often weighed against, with where each one differs from it.
- 3.2GPA
Fireflies.ai
Free plan · from $10/mo
Meeting notetaker that records, transcribes and summarizes calls.
- Fireflies.ai has a free plan. Avoma does not, though it has a free trial.
- Avoma also covers templates and booking links.
- Fireflies.ai also covers dictation.
- 2.8GPA
Fathom
Free plan · from $15/mo
AI notetaker for Zoom, Google Meet and Teams with a free plan.
- Fathom has a free plan. Avoma does not, though it has a free trial.
- Only Avoma lists a web app.
- Only Avoma lists an Android app.
- 2.6GPA
Grain
Free plan · from $15/mo
AI notetaker with free viewer seats and shareable call clips.
- Grain has a free plan. Avoma does not, though it has a free trial.
- Only Avoma lists iOS and Android apps.
- Only Avoma lists a browser extension.
- 3.0GPA
Otter.ai
Free plan · from $8.33/mo
Live meeting transcription with summaries and AI chat.
- Otter.ai has a free plan. Avoma does not, though it has a free trial.
- Avoma also covers templates and booking links.
- 2.4GPA
tl;dv
Free plan · from $18/mo
Meeting recorder and AI notetaker for Zoom, Meet and Teams.
- tl;dv has a free plan. Avoma does not, though it has a free trial.
- Avoma also covers booking links.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Avoma free?
No, Avoma is a paid product, but you can try it first. 14-day free trial of the Organization plan with all add-ons enabled, no credit card required.
How much does Avoma cost?
Avoma lists 3 plans. Startup: $19 per recorder seat / month, billed annually ($29 billed monthly).
What platforms does Avoma work on?
Avoma is available on Web, macOS, Windows, iOS and Android. It also has a browser extension.
Does Avoma offer any discounts?
Avoma publicly lists the following: Up to 33% off with yearly billing.
Does Avoma have a Linux app?
No Linux app was listed when its pages were read on Oct 5, 2026. Avoma is listed for Web, macOS, Windows, iOS and Android.
Is Avoma open source?
Avoma is not described as open source on its own site, as read on Oct 5, 2026.
Does Avoma have an API?
Yes. Avoma offers a public API, according to its own site.
What does Avoma integrate with?
Avoma's listing names Zoom, Google Meet, Microsoft Teams, Salesforce, HubSpot, Pipedrive, Slack and Aircall.
Who makes Avoma?
Avoma is made by Avoma, Inc. It dates from 2017.
What are the alternatives to Avoma?
The closest alternatives to Avoma in our directory are Fireflies.ai, Fathom, Grain, Otter.ai and tl;dv.
How does Avoma compare with other AI meeting note takers?
Avoma's GPA of 2.6 is higher than 23 of the 48 other AI meeting note takers we grade, and level with 8.
Is Avoma good value for money?
ToolGPA grades Avoma D for value for money. Its paid plans start at $19 a month for each person, against a middle price of $10 for the category: 40 of the 47 others that charge start lower.
Could I make my own version of Avoma?
To replace Avoma you would be making a bot that joins your calls and turns the talk into notes.
Where this guide comes from
The prices, plans, platforms and features were read from Avoma’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Avoma's own pages on 5 October 2026. Also tested with a demo account on 2026-02-03.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Avoma, Inc. Prices change, so check avoma.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Avoma, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/avoma
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Avoma: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/avoma
Know someone choosing between AI meeting note takers?
Send them this guide: toolgpa.com/tools/avoma/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded AI meeting note takers after Avoma, each with an Insider's Guide of its own.
- AI Meeting Notes Insider's GuideEvery one of the 49 AI meeting note takers we grade, compared
- HyNote Insider's GuideAI note taker for meetings, audio, PDFs and videos3.4 GPA
- Wave AI Insider's GuideAI note taker and recorder for meetings, calls and lectures3.4 GPA
- Fireflies.ai Insider's GuideMeeting notetaker that records, transcribes and summarizes calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Avoma’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Avoma is a trademark of its owner, and this guide is not made, paid for or approved by Avoma, Inc. Prices and plans change: check avoma.com before you buy.