The Epicflow Insider’s Guide
Everything we know about Epicflow in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Epicflow
The Insider’s Guide
Multi-project resource planning and portfolio forecasting
Every plan, grade, refund rule and rival among project management tools, read from Epicflow’s own pages.
Made by Epicflow · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Epicflow’s own pages, its app-store listings and our grades. Every fact in it is on Epicflow’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 6 of the 111 other project management tools we grade
Epicflow is portfolio and resource management software for organizations where many projects share the same specialists. It forecasts load across teams, flags bottlenecks and due dates at risk, and on the Enterprise plan adds cost-of-delay, cash flow forecasts and what-if scenarios. It can be used alongside tools such as Jira and Microsoft Project.
To get you started, here are 9 things to know about Epicflow, taken from its own pages and our grades.
No store rating on record, and it works from your own project data, which means setup.
- 1
Best for multi-project resource planning for larger teams
Epicflow forecasts due dates and finds bottlenecks across many projects.
- 2
Paid plans start at about $25.14 a month for each person
As its pricing page puts it: €22.50 per user / month, billed annually (€25 billed monthly).
- 3
You can try it first
30-day trial on your own project data for the Growth plan.
- 4
It runs on Web
Web.
- 5
Capacity and load analysis
Shows which resource group is overloaded and which projects put it there.
- 6
Due date prediction
Forecasts which due dates the teams can support with their real capacity.
- 7
What-if analysis
Test a new project, a hire or a date beside the live plan without changing it (Enterprise).
- 8
A 2.0 GPA, above 6 of 111
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Epicflow you could make: reports. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Epicflow at a glance
- Pricing
- Free trial, from €22.50 per user / month, billed annually (€25 billed monthly)
- Free plan
- No
- Free trial
- 30-day trial on your own project data for the Growth plan.
- Runs on
- Web
- Made by
- Epicflow, since 2007
- Category
- Project Management
- Our grade
- 2.0 GPA, fair
The report card
Best for multi-project resource planning for larger teams
Epicflow forecasts due dates and finds bottlenecks across many projects. It starts at 20 users, there is no free plan, and optional modules such as the API and Jira interface cost extra.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | €22.50 a user a month yearly for 20 to 50 users, so at least €450 a month, against a $9 middle. Enterprise is €45 a user from 50 users. |
| Free plan and trial | C | 30-day trial on your own project data for Growth; the card terms aren't stated, and there is no free plan. |
| Features | C | Capacity and load analysis, due date prediction, what-if and cost of delay. It does resource forecasting fully, but isn't a task or board tool. |
| Ease of use | C | No store rating on record, and it works from your own project data, which means setup. |
| Platforms and integrations | B | Web only, with Jira, Microsoft Project, Oracle Primavera and SAP links. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Epicflow is for
- Fits if you run many projects that share the same people
- Works for teams that already use Jira or Microsoft Project
Who it is not for
- Pricey if you are small: Growth starts at 20 users, about €450 a month on yearly billing
- Not for you if you want a free plan, as only a trial is listed
- Watch out: the Epica AI assistant, REST API and Jira interface are priced separately
- Tight if you outgrow 50 users: Enterprise starts at €45 a user
Good to know
Good for
- PMOs running many projects over the same specialists
- Engineering and R&D organizations with resource bottlenecks
Worth knowing
- Prices are in euros.
- Growth is for 20 to 50 users; Enterprise has a 50-user minimum.
- Growth is for 20 to 50 users; Enterprise needs at least 50.
- Optional modules (Epica AI assistant, REST API, Jira interface) are priced separately; only logged-in users are licensed.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$25.14
A month to start, for each person
Epicflow is a paid product with a free trial, starting at €22.50 per user / month, billed annually (€25 billed monthly).
Growth
€22.50
per user / month, billed annually (€25 monthly), 20-50 users
Up to 50 projects and 250 tasks, with capacity planning, workload analysis, bottleneck detection and due date feasibility prediction.
Enterprise
€45
per user / month and up, billed annually (€50 monthly), 50+ users
Unlimited projects and tasks, cost of delay, bonus and penalty schemes, cash flow forecast, what-if analysis and competence management.
Trying it first
30-day trial on your own project data for the Growth plan.
Read from epicflow.com on Nov 12, 2026.
Ways to pay less
Annual discount
10% off with annual billing
The pricing page shows annual billing at 10% under monthly billing.
Stated on epicflow.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Multi-project resource planning and portfolio forecasting. Here is what it does, as its own site describes it, and what it covers: public API, AI features, reports, dashboards.
Capacity and load analysis, due date prediction, what-if and cost of delay.
- Capacity and load analysis
- Shows which resource group is overloaded and which projects put it there.
- Due date prediction
- Forecasts which due dates the teams can support with their real capacity.
- What-if analysis
- Test a new project, a hire or a date beside the live plan without changing it (Enterprise).
- Cost of delay
- Puts a price on delays per task and project, with cash flow forecasts (Enterprise).
- Jira and Project integrations
- Used with MS Project Server, SAP, Jira and Primavera through interfaces.
Where it runs
- Web
What it works with
- Jira
- Microsoft Project
- Oracle Primavera
- SAP
Epicflow is made by Epicflow, and has been around since 2007.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/111
Other project management tools it is graded above
Epicflow's GPA of 2.0 is higher than 6 of the 111 other project management tools we grade, and level with 15.
It stands best on platforms and integrations (B, above 16 of 111) and worst on value for money (D, above 0).
Its paid plans start at about $25.14 a month for each person, against a middle price of $9 for the category: 84 of the 97 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 53 tools score higher and cost less.
Each grade against the category
Every bar is all 112 project management tools we grade, cut by the letter each got. Epicflow’s own letter is outlined.
- DValue for moneyAbove 0 of 111
- CFree plan and trialAbove 12 of 111
- CFeaturesAbove 1 of 111
- CEase of useAbove 7 of 111
- BPlatforms and integrationsAbove 16 of 111
Price against what you get
Each dot is one of 104 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Epicflow is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Epicflow you could make: reports. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 90 of the 111 other project management tools grade higher. It costs $301.64 a year.
What you could make
- Reports: an app builder makes this well.
What you could not
- Connections that pull numbers from dozens of other services.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Jira, Microsoft Project and Oracle Primavera among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Epicflow’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Float, Resource Guru, Scoro, Microsoft Project and Smartsheet
The 5 tools Epicflow is most often weighed against, with where each one differs from it.
- 2.4GPA
Float
Free trial · from $7/mo
Resource scheduling and capacity planning for delivery teams.
- Only Float lists iOS and Android apps.
- Epicflow also covers dashboards.
- Float also covers time tracking.
- 2.2GPA
Resource Guru
Free trial · from $5/mo
Resource scheduling for people, rooms and equipment.
- Epicflow also covers dashboards.
- Resource Guru also covers Gantt & timelines and time tracking.
- 2.2GPA
Scoro
Free trial · from $17/mo
Modular professional services automation for service firms.
- Only Scoro lists iOS and Android apps.
- Epicflow also covers dashboards.
- Scoro also covers tasks, kanban boards, Gantt & timelines, sales pipeline, time tracking and invoicing.
- 1.6GPA
Microsoft Project
Free trial · from $30.00/mo
Desktop project scheduling for Windows with Gantt charts.
- Only Epicflow lists a web app.
- Only Microsoft Project lists a Windows app.
- Microsoft Project can be bought with a one-time purchase.
- 3.0GPA
Smartsheet
Free trial · from $9/mo
Spreadsheet-style project and work management for teams.
- Only Smartsheet lists macOS, Windows, iOS and Android apps.
- Epicflow also covers reports and dashboards.
- Smartsheet also covers tasks, calendar, kanban boards, Gantt & timelines and workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Epicflow free?
No, Epicflow is a paid product, but you can try it first. 30-day trial on your own project data for the Growth plan.
How much does Epicflow cost?
Epicflow lists 2 plans. Growth: €22.50 per user / month, billed annually (€25 monthly), 20-50 users.
What platforms does Epicflow work on?
Epicflow is available on Web.
Does Epicflow offer any discounts?
Epicflow publicly lists the following: 10% off with annual billing.
Does Epicflow have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Epicflow is listed for Web.
Does Epicflow have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Epicflow is listed for Web.
Is Epicflow open source?
Epicflow is not described as open source on its own site, as read on Nov 12, 2026.
Does Epicflow have an API?
Yes. Epicflow offers a public API, according to its own site.
What does Epicflow integrate with?
Epicflow's listing names Jira, Microsoft Project, Oracle Primavera and SAP.
Who makes Epicflow?
Epicflow is made by a company of the same name. It dates from 2007.
What are the alternatives to Epicflow?
The closest alternatives to Epicflow in our directory are Float, Resource Guru, Scoro, Microsoft Project and Smartsheet.
How does Epicflow compare with other project management tools?
Epicflow's GPA of 2.0 is higher than 6 of the 111 other project management tools we grade, and level with 15.
Is Epicflow good value for money?
ToolGPA grades Epicflow D for value for money. Its paid plans start at about $25.14 a month for each person, against a middle price of $9 for the category: 84 of the 97 others that charge start lower.
Could I make my own version of Epicflow?
The plain part of Epicflow you could make: reports. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Epicflow’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Epicflow's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Epicflow. Prices change, so check epicflow.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Epicflow, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/epicflow
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Epicflow: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/epicflow
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/epicflow/guide
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See our other guides
The best-graded project management tools after Epicflow, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 112 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Epicflow’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Epicflow is a trademark of its owner, and this guide is not made, paid for or approved by Epicflow. Prices and plans change: check epicflow.com before you buy.