Epicflow vs Microsoft Project (2026): which should you pick?
As of Nov 12, 2026, Epicflow grades higher than Microsoft Project: 2.0 against 1.6 out of 4.0.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Epicflow grades higher on the free plan and platforms. Microsoft Project grades higher on features. They get the same grade on value for money and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Epicflow
Multi-project resource planning and portfolio forecasting
Microsoft Project
Desktop project scheduling for Windows with Gantt charts
Which one is for you
Pick Epicflow if
- Fits if you run many projects that share the same people
- Works for teams that already use Jira or Microsoft Project
Look elsewhere if
- Pricey if you are small: Growth starts at 20 users, about €450 a month on yearly billing
- Not for you if you want a free plan, as only a trial is listed
- Watch out: the Epica AI assistant, REST API and Jira interface are priced separately
- Tight if you outgrow 50 users: Enterprise starts at €45 a user
Pick Microsoft Project if
- Fits if you build detailed schedules with dependencies, baselines and resource leveling on Windows
- Works for organizations that prefer a perpetual license, at $679.99 per PC, to a subscription
Look elsewhere if
- Skip it if you're on a Mac or want it on your phone, as the desktop app is Windows only
- Pricey if you just need a Gantt chart, at $30.00 a user a month or $679.99 one-time for a single PC
- Not for you if you want to plan in a browser, because Project for the web was retired and web plans now live in Planner
- Watch out: there's no trial of the one-time licenses, and the subscription trial needs a credit card
- Watch out: Project Server has no list price and needs SharePoint Server Subscription Edition, bought separately
How we grade them
| 2.0GPAEpicflowFair | 1.6GPAMicrosoft ProjectWeak | |
|---|---|---|
| Value for money | D€22.50 a user a month yearly for 20 to 50 users, so at least €450 a month, against a $9 middle. Enterprise is €45 a user from 50 users. | DPlanner and Project Plan 3 is $30.00 a user a month paid yearly, nearly four times this category's middle price and well into its dearest tenth. Buying outright is $679.99 for Standard 2024 on one PC, where the category's typical one-time price is about $200. Professional is $1,129.99. |
| Free plan and trial | C30-day trial on your own project data for Growth; the card terms aren't stated, and there is no free plan. | DNo free plan, and the one-month trial of Planner and Project Plan 3 wants a credit card. No trial at all is listed for the one-time licences, so a $679.99 purchase is made unseen. |
| Features | CCapacity and load analysis, due date prediction, what-if and cost of delay. It does resource forecasting fully, but isn't a task or board tool. | BScheduling that works dates out from effort, lead and lag times and dependencies and redoes them when something moves, with Gantt, Calendar and Network Diagram views, baselines, critical path, resource leveling, costs and reports like Burndown. Timesheets need Professional, and collaboration now lives over in Planner. |
| Ease of use | CNo store rating on record, and it works from your own project data, which means setup. | CNo store rating on record. It installs like any Windows program and fills in dates for you, but this is the tool with resource leveling and lead and lag times: nobody is productive in it on day one, and each one-time licence covers one user on one PC. |
| Platforms and integrations | BWeb only, with Jira, Microsoft Project, Oracle Primavera and SAP links. | DOne operating system. The requirements list Windows 11, Windows 10 and Windows Server 2019, with no Mac, no phone and, since Project for the web was retired, no browser. It works with Excel, Teams, Planner and SharePoint Server and nothing outside Microsoft's world. |
| Best for | multi-project resource planning for larger teams | detailed scheduling on a Windows PC |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Epicflow and Microsoft Project. How we grade
Price against what you get
Epicflow starts at about $25.14 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Microsoft Project starts at $30 a month for each person and scores 2.0.
Epicflow scores higher and starts $4.86 a month lower. Of the other project management tools on the chart, 53 score higher than Epicflow for less, and 85 score higher than Microsoft Project for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Microsoft Project can be bought with a one-time purchase.
- Epicflow also covers dashboards.
- Microsoft Project also covers templates, tasks and Gantt & timelines.
At a glance
| Epicflow | Microsoft Project | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | €22.50 per user / month, billed annually (€25 billed monthly) | $30.00 per user / month, paid yearly (Plan 3), or $679.99 one-time (Standard 2024) |
| Free plan | None | None |
| Free trial | 30-day trial on your own project data for the Growth plan. | One-month free trial of Planner and Project Plan 3, credit card required. No trial is listed for the one-time licenses |
| Web | ||
| Windows | ||
| Made by | Epicflow | Microsoft Corporation |
| Price read from | epicflow.com | microsoft.com |
| Checked | Nov 12, 2026 | Oct 5, 2026 |
Worth knowing
Epicflow
- Prices are in euros.
- Growth is for 20 to 50 users; Enterprise has a 50-user minimum.
- Growth is for 20 to 50 users; Enterprise needs at least 50.
- Optional modules (Epica AI assistant, REST API, Jira interface) are priced separately; only logged-in users are licensed.
Microsoft Project
- Project desktop's requirements list only Windows 11, Windows 10 and Windows Server 2019, and no Mac or mobile version appears on the pricing page.
- Project for the web was retired in August 2025 and Project Online's retirement date was September 30, 2026; browser-based plans now live in Microsoft Planner.
- Project Standard 2024 and Project Professional 2024 are each licensed for one user on one PC.
- Project Server Subscription Edition has no list price and needs SharePoint Server Subscription Edition, which is not included.
Key features
Epicflow
- Capacity and load analysis
- Shows which resource group is overloaded and which projects put it there.
- Due date prediction
- Forecasts which due dates the teams can support with their real capacity.
- What-if analysis
- Test a new project, a hire or a date beside the live plan without changing it (Enterprise).
- Cost of delay
- Puts a price on delays per task and project, with cash flow forecasts (Enterprise).
- Jira and Project integrations
- Used with MS Project Server, SAP, Jira and Primavera through interfaces.
Microsoft Project
- Automated scheduling
- Tasks are scheduled from start and end dates, effort, lead and lag times and dependencies, and dates fill in automatically as those dependencies change.
- Gantt, calendar and network views
- Project Standard 2024 includes Gantt Chart, Calendar, Network Diagram and Task Sheet views, plus multiple timelines for presenting a complex schedule.
- Baselines and critical path
- Baselines compare actual progress with the original plan, and the critical path shows the tasks that form the longest path through a project.
- Resource management
- Resource leveling resolves conflicts and overallocations automatically. Project Professional 2024 adds fuller resource management and timesheets for payroll and invoicing.
- Built-in reports
- Prebuilt reports such as Burndown and Resource Overview summarize project and resource data, and a project file can be saved as a PDF.
- Project Server connection
- Project Professional 2024 can connect to Project Server Subscription Edition, an on-premises portfolio management server that runs on SharePoint Server.
Plans
Epicflow
Growth€22.50
per user / month, billed annually (€25 monthly), 20-50 users
Up to 50 projects and 250 tasks, with capacity planning, workload analysis, bottleneck detection and due date feasibility prediction.
Enterprise€45
per user / month and up, billed annually (€50 monthly), 50+ users
Unlimited projects and tasks, cost of delay, bonus and penalty schemes, cash flow forecast, what-if analysis and competence management.
Microsoft Project
Planner and Project Plan 3$30.00
per user / month, paid yearly
Subscription that includes the Project desktop client on up to five PCs, plus premium plans in Microsoft Planner on the web and in Teams.
Project Standard 2024$679.99
one-time purchase, licensed for 1 PC
Perpetual desktop license with schedule, task and cost management, Gantt Chart, Calendar and Network Diagram views, baselines, critical path and resource leveling.
Project Professional 2024$1,129.99
one-time purchase, licensed for 1 PC
Everything in Standard plus fuller resource management, timesheets and the ability to connect to Project Server Subscription Edition.
Project Server Subscription EditionCustom
On-premises project and portfolio management server built on SharePoint Server Subscription Edition, bought through a Microsoft partner.
Ways to pay less
Epicflow
- Annual discount
10% off with annual billing
The pricing page shows annual billing at 10% under monthly billing.
Microsoft Project
No public discounts listed.
Common questions
Which is cheaper, Epicflow or Microsoft Project?
As of Nov 12, 2026, Epicflow is cheaper to start with: about $25.14 a month for each person, against $30 a month for each person for Microsoft Project. Epicflow starts at €22.50 per user / month, billed annually (€25 billed monthly), and Microsoft Project starts at $30.00 per user / month, paid yearly (Plan 3), or $679.99 one-time (Standard 2024).
Which has a free plan, Epicflow or Microsoft Project?
As of Nov 12, 2026, neither Epicflow nor Microsoft Project has a free plan. Both have a free trial.
Which platforms do Epicflow and Microsoft Project run on?
As of Nov 12, 2026, only Epicflow lists a web app and only Microsoft Project lists a Windows app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.