Epicflow vs Resource Guru (2026): which should you pick?

Pick Epicflow if

• Fits if you run many projects that share the same people
• Works for teams that already use Jira or Microsoft Project

Look elsewhere if

• Pricey if you are small: Growth starts at 20 users, about €450 a month on yearly billing
• Not for you if you want a free plan, as only a trial is listed
• Watch out: the Epica AI assistant, REST API and Jira interface are priced separately
• Tight if you outgrow 50 users: Enterprise starts at €45 a user

Pick Resource Guru if

• Fits if you're an agency or consultancy scheduling people across client projects
• Works for teams that also book rooms, vehicles or equipment, at half the per-person price

Look elsewhere if

• Skip it if you're after task lists and boards, because this one schedules people's time
• Too light for reporting on Grasshopper, which has no reports, timesheets, Gantt charts or budgets and keeps 7 days of history
• Not for you if you want a free plan or a phone app, as there's only a 30-day trial and no apps are listed
• Watch out: everyone you add is billed whether they log in or not, as are all non-human resources and extra placeholders
• Pricey if you need single sign-on, an approval workflow or phone support, which all need Master at $12 a person

Epicflow

• Prices are in euros.
• Growth is for 20 to 50 users; Enterprise has a 50-user minimum.
• Growth is for 20 to 50 users; Enterprise needs at least 50.
• Optional modules (Epica AI assistant, REST API, Jira interface) are priced separately; only logged-in users are licensed.

Resource Guru

• Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
• Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
• Single sign-on, the approval workflow and phone support need the Master plan.
• There is no free plan, and the pricing page lists no mobile or desktop apps.

Epicflow

Capacity and load analysis

Shows which resource group is overloaded and which projects put it there.

Due date prediction

Forecasts which due dates the teams can support with their real capacity.

What-if analysis

Test a new project, a hire or a date beside the live plan without changing it (Enterprise).

Cost of delay

Puts a price on delays per task and project, with cash flow forecasts (Enterprise).

Jira and Project integrations

Used with MS Project Server, SAP, Jira and Primavera through interfaces.

Resource Guru

Resource scheduling

Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.

Capacity and leave

The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.

Rooms, vehicles and equipment

Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.

Project planning with Gantt charts

From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.

Timesheets

Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.

Reports

Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.

Epicflow

• Growth€22.50

  per user / month, billed annually (€25 monthly), 20-50 users

  Up to 50 projects and 250 tasks, with capacity planning, workload analysis, bottleneck detection and due date feasibility prediction.

• Enterprise€45

  per user / month and up, billed annually (€50 monthly), 50+ users

  Unlimited projects and tasks, cost of delay, bonus and penalty schemes, cash flow forecast, what-if analysis and competence management.

Resource Guru

• Grasshopper$5

  per person / month, billed annually ($6 billed monthly)

  Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each.

• Blackbelt$8

  per person / month, billed annually ($9.60 billed monthly)

  Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each.

• Master$12

  per person / month, billed annually ($14.40 billed monthly)

  Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each.

• EnterpriseCustom

  Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts.

Epicflow

• Annual discount

  10% off with annual billing

  The pricing page shows annual billing at 10% under monthly billing.

Resource Guru

• Annual discount

  2 months free with annual billing

  Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.