Epicflow vs Smartsheet (2026): which should you pick?
As of Nov 12, 2026, Smartsheet grades higher than Epicflow: 3.0 against 2.0 out of 4.0.
Checked Oct 9, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Smartsheet grades higher on value for money, features, ease of use and platforms. They get the same grade on the free plan.
Price, platforms and features side by side. The table says where each price was read and when.
Epicflow
Multi-project resource planning and portfolio forecasting
Smartsheet
Spreadsheet-style project and work management for teams
Which one is for you
Pick Epicflow if
- Fits if you run many projects that share the same people
- Works for teams that already use Jira or Microsoft Project
Look elsewhere if
- Pricey if you are small: Growth starts at 20 users, about €450 a month on yearly billing
- Not for you if you want a free plan, as only a trial is listed
- Watch out: the Epica AI assistant, REST API and Jira interface are priced separately
- Tight if you outgrow 50 users: Enterprise starts at €45 a user
Pick Smartsheet if
- Fits if your team works in spreadsheets and wants project views on top of them
- Works for companies that need Gantt charts, reports and dashboards across many projects
Look elsewhere if
- Not for you if you want to stay free, as there's only a 30-day trial
- Tight if you automate a lot on Pro, which stops at 250 automations a month, 20 GB and 10 Members, and is sold to new customers only
- Pricey if you need timeline view, workload tracking or the API, since those start at Business, $19 a Member with 3 minimum
- Pricey if you need single sign-on or portfolios, which are Enterprise only, from 10 Members and priced by quote
How we grade them
| 2.0GPAEpicflowFair | 3.0GPASmartsheetVery good | |
|---|---|---|
| Value for money | D€22.50 a user a month yearly for 20 to 50 users, so at least €450 a month, against a $9 middle. Enterprise is €45 a user from 50 users. | CPro is $9 a Member a month billed yearly, between the $8 middle and the $10 dear end for project tools here, so an ordinary price. Contributors are free and unlimited, which helps. But Pro stops at 10 Members, and timeline view, workload tracking and the API all wait for Business at $19. |
| Free plan and trial | C30-day trial on your own project data for Growth; the card terms aren't stated, and there is no free plan. | CNo free plan. You get 30 days with no credit card asked for, and then a paid plan is the only way to carry on. |
| Features | CCapacity and load analysis, due date prediction, what-if and cost of delay. It does resource forecasting fully, but isn't a task or board tool. | BIt covers the whole job: one sheet shown as a grid, a Gantt chart, cards or a calendar, rolling up into reports and dashboards, with forms for intake, automated workflows and Smart Assist for formulas. Airtable, monday and Wrike, its own named rivals, cover the same ground. |
| Ease of use | CNo store rating on record, and it works from your own project data, which means setup. | A4.85 from about 120,000 App Store ratings, which is the top band. The sheets behave like spreadsheets, so anyone who already lives in one has little new to learn. |
| Platforms and integrations | BWeb only, with Jira, Microsoft Project, Oracle Primavera and SAP links. | AThe full set: web, Mac, Windows, iPhone and Android, with Microsoft Teams, Slack, Salesforce, Jira, Power BI and Tableau, and an API. The API is Business and up, mind. |
| Best for | multi-project resource planning for larger teams | project plans for spreadsheet people |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Epicflow and Smartsheet. How we grade
Price against what you get
Epicflow starts at about $25.14 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Smartsheet starts at $9 a month for each person and scores 3.7.
Smartsheet scores higher and starts $16.14 a month lower. Of the other project management tools on the chart, 53 score higher than Epicflow for less, and none scores higher than Smartsheet for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Epicflow also covers reports and dashboards.
- Smartsheet also covers tasks, calendar, kanban boards, Gantt & timelines and workflow automation.
At a glance
| Epicflow | Smartsheet | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | €22.50 per user / month, billed annually (€25 billed monthly) | $9 per Member / month, billed yearly ($12 billed monthly) |
| Free plan | None | None |
| Free trial | 30-day trial on your own project data for the Growth plan. | 30-day free trial, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Epicflow | Smartsheet Inc. |
| Price read from | epicflow.com | smartsheet.com |
| Checked | Nov 12, 2026 | Oct 9, 2026 |
Worth knowing
Epicflow
- Prices are in euros.
- Growth is for 20 to 50 users; Enterprise has a 50-user minimum.
- Growth is for 20 to 50 users; Enterprise needs at least 50.
- Optional modules (Epica AI assistant, REST API, Jira interface) are priced separately; only logged-in users are licensed.
Smartsheet
- There is no free plan; a paid plan is needed once the 30-day trial ends.
- Pro is limited to 10 Members and is only available to new customers; Business requires at least 3 Members.
- Pro is capped at 250 automations a month and 20 GB of storage.
- The API is offered from the Business plan, and SAML single sign-on needs Enterprise.
Key features
Epicflow
- Capacity and load analysis
- Shows which resource group is overloaded and which projects put it there.
- Due date prediction
- Forecasts which due dates the teams can support with their real capacity.
- What-if analysis
- Test a new project, a hire or a date beside the live plan without changing it (Enterprise).
- Cost of delay
- Puts a price on delays per task and project, with cash flow forecasts (Enterprise).
- Jira and Project integrations
- Used with MS Project Server, SAP, Jira and Primavera through interfaces.
Smartsheet
- Sheets with multiple views
- Work is stored in spreadsheet-like sheets that can be switched between grid, Gantt, card and calendar views. Timeline view starts on the Business plan.
- Reports and dashboards
- Reports pull together and filter rows from sheets, and dashboards summarize the results for stakeholders.
- Forms
- Forms gather structured input such as requests, field reports and feedback. Forms are unlimited on the Pro plan and above.
- Automated workflows
- Workflows can be built from templates or from scratch for tasks such as reminders. Pro allows 250 automations a month; Business and above are unlimited.
- Resource management
- Shows who is assigned to what, so managers can even out workloads and plan for upcoming demand. Workload tracking is listed from the Business plan.
- AI tools
- Smart Assist and Smart Columns help with formulas and data analysis, and Business adds connections to external AI tools through MCP.
Plans
Epicflow
Growth€22.50
per user / month, billed annually (€25 monthly), 20-50 users
Up to 50 projects and 250 tasks, with capacity planning, workload analysis, bottleneck detection and due date feasibility prediction.
Enterprise€45
per user / month and up, billed annually (€50 monthly), 50+ users
Unlimited projects and tasks, cost of delay, bonus and penalty schemes, cash flow forecast, what-if analysis and competence management.
Smartsheet
Pro$9
per Member / month, billed yearly ($12 billed monthly)
1 to 10 Members with unlimited free Contributors. Gantt, table, board and calendar views, 250 automations a month and 20 GB of storage.
Business$19
per Member / month, billed yearly ($24 billed monthly)
3 or more Members. Adds timeline view, workload tracking, unlimited automations, proofing, admin controls and 1 TB of storage.
EnterpriseCustom
10 or more Members. Adds SAML single sign-on, portfolios, scenario planning, directory integrations and unlimited attachment storage.
Advanced Work ManagementCustom
Everything in Enterprise, plus Control Center, Dynamic View, Data Shuttle, DataMesh, connectors and premium support.
Ways to pay less
Epicflow
- Annual discount
10% off with annual billing
The pricing page shows annual billing at 10% under monthly billing.
Smartsheet
- Annual discount
Lower per-Member price with yearly billing
Pro is $9 per Member / month billed yearly against $12 monthly (25% less), and Business is $19 against $24 (about 21% less).
Common questions
Which is cheaper, Epicflow or Smartsheet?
As of Nov 12, 2026, Smartsheet is cheaper to start with: $9 a month for each person, against about $25.14 a month for each person for Epicflow. Epicflow starts at €22.50 per user / month, billed annually (€25 billed monthly), and Smartsheet starts at $9 per Member / month, billed yearly ($12 billed monthly).
Which has a free plan, Epicflow or Smartsheet?
As of Nov 12, 2026, neither Epicflow nor Smartsheet has a free plan. Both have a free trial.
Which platforms do Epicflow and Smartsheet run on?
As of Nov 12, 2026, only Smartsheet lists macOS, Windows, iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.