The Leantime Insider’s Guide
Everything we know about Leantime in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Leantime
The Insider’s Guide
Open-source project management built with neurodivergence in mind
Every plan, grade, refund rule and rival among project management tools, read from Leantime’s own pages.
Made by Hyve5 Inc · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Leantime’s own pages, its app-store listings and our grades. Every fact in it is on Leantime’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 42 of the 79 other project management tools we grade
Leantime is a project management system that pairs kanban, table and list task views with milestones on a timeline, goals, docs, timesheets and retrospectives. Its maker says it is built with ADHD, dyslexia and autism in mind, and the cloud version includes an AI assistant that prioritizes and breaks down tasks. The core is open source under AGPLv3 for self-hosting, and the hosted Leantime Pro is a single paid plan.
To get you started, here are 9 things to know about Leantime, taken from its own pages and our grades.
- 1
Best for people who find project tools overwhelming
Leantime is project management designed with ADHD, dyslexia and autism in mind, with kanban, table and list views, a timeline, goals, timesheets and an AI helper.
- 2
Paid plans start at $8 a month for each person
As its pricing page puts it: $8 per user / month, billed annually.
- 3
There is a free plan
Community Edition: open source under AGPLv3 and free to self-host with the core features. There is no free cloud plan, and extras such as whiteboards and custom fields are paid plugins.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Kanban, table and list task views
To-dos can be viewed as a kanban board, a table or a list, with subtasks, dependencies, custom statuses, sprints and a backlog.
- 6
Milestones on a timeline
Milestones bundle tasks under a date and appear on a Gantt-style timeline. Program plans, a paid extra when self-hosting, give the same view across projects.
- 7
My Work dashboard
A personal dashboard gathers tasks from every project in customizable widgets, with time blocking around events imported from an iCal link.
- 8
A 2.6 GPA, above 42 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Leantime you could make: kanban boards, Gantt & timelines, time tracking and goals. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Leantime at a glance
- Pricing
- Free plan, from $8 per user / month, billed annually
- Free plan
- Yes
- Free trial
- 14-day free trial of Leantime Pro, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Hyve5 Inc
- Category
- Project Management
- Our grade
- 2.6 GPA, good
The report card
Best for people who find project tools overwhelming
Leantime is project management designed with ADHD, dyslexia and autism in mind, with kanban, table and list views, a timeline, goals, timesheets and an AI helper. The cloud version is one plan at $8 a user a month. There's no free cloud plan, the self-hosted free edition has no AI and charges for whiteboards and custom fields as plugins, and the phone apps are beta companions.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Leantime Pro is $8 a user a month billed annually, $10 monthly, which is exactly the middle price in this category. At least it's one plan with everything in it and 500 AI credits a month, and self-hosters can buy every paid plugin for $99 once, for 1 to 3 users. |
| Free plan and trial | B | Free means hosting it yourself: the Community Edition is open source with the core features. But whiteboards, custom fields and recurring tasks are paid plugins there, the AI isn't available at all, and the cloud side only gets a 14-day trial. |
| Features | B | Kanban, table and list views with subtasks, dependencies, sprints and a backlog, milestones on a Gantt-style timeline, goals and strategy boards, timesheets you can export, and a dashboard with time blocking. The whole job, then, with the AI reserved for the hosted version. |
| Ease of use | C | No store rating on record. The My Work dashboard pulling your tasks into one place helps, and the maker says the design accounts for ADHD, dyslexia and autism, but you're still setting up projects, statuses and sprints, and self-hosting is a server job. |
| Platforms and integrations | B | Web with iPhone and Android apps, and no desktop app. The phone apps are in beta and act as companions for tasks, notes and timers, so real project work stays in the browser. Connections are Slack, Discord and Mattermost. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Leantime is for
- Fits if you have ADHD, dyslexia or autism and find standard project tools overwhelming
- Works for teams that want to self-host an open-source project tool and can pay for plugins
Who it is not for
- Skip it if you want a free hosted plan, as the cloud version is paid once the 14-day trial ends
- Not for you if you want the AI on your own server, because it isn't in the open-source version or sold as a plugin
- Tight if you'd run whole projects from your phone, since the apps are beta companions for tasks, notes and timers
- Watch out: when you self-host, whiteboards, custom fields, recurring tasks and program plans are paid plugins, $99 for 1 to 3 users
- Watch out: a self-hosted server needs the paid Advanced Auth plugin before the mobile app can connect
Good to know
Good for
- People with ADHD, dyslexia or autism who find standard project tools overwhelming
- Teams that want to self-host an open-source project management tool
- Small businesses and agencies that track billable hours on projects
Worth knowing
- There is no free cloud plan: the hosted version is a single paid plan after a 14-day trial.
- AI features are not available when self-hosting, and whiteboards, custom fields, recurring tasks and program plans are paid plugins there.
- The iPhone and Android apps are in beta and act as companions for tasks, notes and timers; full project work stays on the web.
- Self-hosted instances need the paid Advanced Auth plugin before the mobile app can connect.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$8
A month to start, for each person. There is a free plan too
Leantime has a free plan. Paid plans start at $8 per user / month, billed annually.
Free means hosting it yourself: the Community Edition is open source with the core features.
Community Edition
$0
Self-hosted on your own servers under AGPLv3 with the core features and community support. Advanced features are added as paid plugins.
Leantime Pro
$8
per user / month, billed annually ($10 billed monthly)
The hosted cloud plan: all features, unlimited to-dos and projects, AI-powered task management and 500 AI credits per month.
Plugin bundle (self-hosted)
$99
one-time, perpetual licenses for 1 to 3 users
Every paid plugin for the Community Edition with one year of updates. $149 for up to 10 users and $319 for up to 25. The AI is not sold as a plugin.
Enterprise
Custom
On-premise offering with single sign-on, audit logs, data residency, custom billing and custom integrations, arranged by call.
The free plan
Community Edition: open source under AGPLv3 and free to self-host with the core features. There is no free cloud plan, and extras such as whiteboards and custom fields are paid plugins.
Trying it first
14-day free trial of Leantime Pro, no credit card required
Read from leantime.io on Oct 9, 2026.
Ways to pay less
Annual discount
Two months free with annual billing
Leantime Pro is $8 per user / month billed annually against $10 billed monthly. The pricing page describes this as 2 months free and a 17% discount.
Stated on leantime.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Open-source project management built with neurodivergence in mind. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, AI features, kanban boards, Gantt & timelines, time tracking, goals.
The whole job, then, with the AI reserved for the hosted version.
- Kanban, table and list task views
- To-dos can be viewed as a kanban board, a table or a list, with subtasks, dependencies, custom statuses, sprints and a backlog.
- Milestones on a timeline
- Milestones bundle tasks under a date and appear on a Gantt-style timeline. Program plans, a paid extra when self-hosting, give the same view across projects.
- My Work dashboard
- A personal dashboard gathers tasks from every project in customizable widgets, with time blocking around events imported from an iCal link.
- Goals and strategy
- Strategy boards, focus areas and goals connect project goals to a longer-term plan. Strategy management is in Leantime Pro or a plugin for the open-source version.
- Time tracking and timesheets
- Time is tracked from a task, the dashboard or a timesheet, and timesheets can be managed and exported in both the open-source and Pro versions.
- AI assistant
- The AI, called L.E.O., prioritizes tasks, breaks a task into subtasks, collects status updates from the team and compiles status reports. It is not in the open-source version.
Where it runs
- Web
- iOS
- Android
What it works with
- Slack
- Discord
- Mattermost
Leantime is made by Hyve5 Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
42/79
Other project management tools it is graded above
Leantime's GPA of 2.6 is higher than 42 of the 79 other project management tools we grade, and level with 11.
It stands best on free plan and trial (B, above 53 of 79) and worst on ease of use (C, above 2).
Its paid plans start at $8 a month for each person, against a middle price of $8 for the category: 35 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 13 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. Leantime’s own letter is outlined.
- CValue for moneyAbove 16 of 79
- BFree plan and trialAbove 53 of 79
- BFeaturesAbove 27 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Leantime is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Leantime you could make: kanban boards, Gantt & timelines, time tracking and goals. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
It costs $96 a year. Leantime is open source, so there is a third way: take its code and run it yourself.
What you could make
- Kanban boards, Gantt & timelines, time tracking and goals: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- Hooks into the device itself: widgets.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Leantime’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
OpenProject, Plane, Taiga, ClickUp and Trello
The 5 tools Leantime is most often weighed against, with where each one differs from it.
- 2.6GPA
OpenProject
Free plan · from $7.25/mo
Open-source project management for classic and agile teams.
- Leantime also covers goals.
- OpenProject also covers wiki and issue tracking.
- 2.8GPA
Plane
Free plan · from $6/mo
Open-source project management with cycles, wiki and AI agents.
- Only Plane lists macOS and Linux apps.
- Leantime also covers time tracking and goals.
- Plane also covers wiki and issue tracking.
- 2.8GPA
Taiga
Free plan · from €5/mo
Open-source agile project management with Scrum and Kanban.
- Only Leantime lists iOS and Android apps.
- Leantime also covers Gantt & timelines, time tracking and goals.
- Taiga also covers wiki and issue tracking.
- 3.0GPA
ClickUp
Free plan · from $7/mo
Work platform combining tasks, docs, chat and dashboards.
- Only ClickUp lists macOS, Windows and Linux apps.
- Only ClickUp lists a browser extension.
- Leantime is open source and self-hostable, according to its own site.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Only Trello lists macOS and Windows apps.
- Leantime is open source and self-hostable, according to its own site.
- Leantime also covers time tracking and goals.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Leantime free?
Leantime has a free plan. Community Edition: open source under AGPLv3 and free to self-host with the core features.
How much does Leantime cost?
Leantime lists 4 plans. Community Edition: $0.
What platforms does Leantime work on?
Leantime is available on Web, iOS and Android.
Does Leantime offer any discounts?
Leantime publicly lists the following: Two months free with annual billing.
Does Leantime have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Leantime is listed for Web, iOS and Android.
Does Leantime have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. Leantime is listed for Web, iOS and Android.
Is Leantime open source?
Yes. Leantime is open source, according to its own site.
What does Leantime integrate with?
Leantime's listing names Slack, Discord and Mattermost. A listing names up to eight integrations, so it may connect to more.
Does Leantime have a free trial?
Yes. 14-day free trial of Leantime Pro, no credit card required.
Who makes Leantime?
Leantime is made by Hyve5 Inc.
What are the alternatives to Leantime?
The closest alternatives to Leantime in our directory are OpenProject, Plane, Taiga, ClickUp and Trello.
How does Leantime compare with other project management tools?
Leantime's GPA of 2.6 is higher than 42 of the 79 other project management tools we grade, and level with 11.
Is Leantime good value for money?
ToolGPA grades Leantime C for value for money. Its paid plans start at $8 a month for each person, against a middle price of $8 for the category: 35 of the 74 others that charge start lower.
Could I make my own version of Leantime?
The plain part of Leantime you could make: kanban boards, Gantt & timelines, time tracking and goals.
Where this guide comes from
The prices, plans, platforms and features were read from Leantime’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Leantime's own pages on 9 October 2026. Also tested with a demo account on 2026-01-19.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Hyve5 Inc. Prices change, so check leantime.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Leantime, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/leantime
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Leantime: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/leantime
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/leantime/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Leantime, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Leantime’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Leantime is a trademark of its owner, and this guide is not made, paid for or approved by Hyve5 Inc. Prices and plans change: check leantime.io before you buy.