Leantime vs OpenProject

Leantime

• People with ADHD, dyslexia or autism who find standard project tools overwhelming
• Teams that want to self-host an open-source project management tool
• Small businesses and agencies that track billable hours on projects

OpenProject

• Organizations that want to self-host an open-source project tool
• Teams combining Gantt-based planning with Scrum or Kanban
• Organizations that need their project data hosted in the EU
• Construction teams working with BIM models, through the paid BIM add-on

Leantime

• There is no free cloud plan: the hosted version is a single paid plan after a 14-day trial.
• AI features are not available when self-hosting, and whiteboards, custom fields, recurring tasks and program plans are paid plugins there.
• The iPhone and Android apps are in beta and act as companions for tasks, notes and timers; full project work stays on the web.
• Self-hosted instances need the paid Advanced Auth plugin before the mobile app can connect.

OpenProject

• The free Community edition is self-hosted only. The hosted cloud starts at the paid Basic plan with a 5-user minimum.
• Professional requires at least 25 users and Premium at least 100. On-premises Enterprise plans start at 25 users and a one-year term.
• Single sign-on needs Professional or higher, and SCIM provisioning is limited to the Corporate plan.
• The iOS and Android apps are in beta and described by the vendor as companions to the web application.

Leantime

Kanban, table and list task views

To-dos can be viewed as a kanban board, a table or a list, with subtasks, dependencies, custom statuses, sprints and a backlog.

Milestones on a timeline

Milestones bundle tasks under a date and appear on a Gantt-style timeline. Program plans, a paid extra when self-hosting, give the same view across projects.

My Work dashboard

A personal dashboard gathers tasks from every project in customizable widgets, with time blocking around events imported from an iCal link.

Goals and strategy

Strategy boards, focus areas and goals connect project goals to a longer-term plan. Strategy management is in Leantime Pro or a plugin for the open-source version.

Time tracking and timesheets

Time is tracked from a task, the dashboard or a timesheet, and timesheets can be managed and exported in both the open-source and Pro versions.

AI assistant

The AI, called L.E.O., prioritizes tasks, breaks a task into subtasks, collects status updates from the team and compiles status reports. It is not in the open-source version.

OpenProject

Work packages and Gantt charts

Work is broken into work packages such as tasks, features, phases and milestones, then scheduled on Gantt charts with relations and automatic or manual scheduling.

Agile boards and Scrum

Kanban, team, version and subproject boards, a product backlog, sprint boards, story points and burndown charts are all part of the free Community edition.

Time tracking, costs and budgets

Time is logged on work packages, unit and labor costs are tracked against budgets, and reports break down spent time and costs.

Meetings, wiki and documents

Meeting agendas and minutes link to work packages, and a wiki, forums and collaboratively edited documents hold project information in one place.

Self-hosting or vendor cloud

The Community edition installs on your own Linux servers from DEB or RPM packages, Docker, Kubernetes or Helm charts. Enterprise cloud is hosted by OpenProject in the EU.

Tiered Enterprise add-ons

Paid plans unlock extra features by tier: the team planner on Basic, single sign-on on Professional, and portfolio and resource management on Premium.

Leantime

• Community Edition$0

  Self-hosted on your own servers under AGPLv3 with the core features and community support. Advanced features are added as paid plugins.

• Leantime Pro$8

  per user / month, billed annually ($10 billed monthly)

  The hosted cloud plan: all features, unlimited to-dos and projects, AI-powered task management and 500 AI credits per month.

• Plugin bundle (self-hosted)$99

  one-time, perpetual licenses for 1 to 3 users

  Every paid plugin for the Community Edition with one year of updates. $149 for up to 10 users and $319 for up to 25. The AI is not sold as a plugin.

• EnterpriseCustom

  On-premise offering with single sign-on, audit logs, data residency, custom billing and custom integrations, arranged by call.

OpenProject

• CommunityFree

  Self-hosted open-source edition with no user minimum: Gantt charts, agile boards, Scrum backlogs, time tracking, wiki and meetings, with community support.

• Basic$7.25

  per user / month, billed yearly ($8.50 monthly, cloud only)

  From 5 users in the cloud or 25 on-premises. Adds the Basic Enterprise add-ons, such as the team planner, baseline comparisons and a custom theme, plus email support.

• Professional$13.50

  per user / month, billed yearly

  Minimum 25 users. Adds single sign-on, OneDrive and SharePoint integration, sharing work packages with external users, the MCP server and phone support.

• Premium$19.50

  per user / month, billed yearly

  Minimum 100 users. Adds portfolio management, resource management, LDAP user and group sync, and remote-hands support.

• CorporateCustom

  Priced on request and recommended from 250 users. Adds SCIM provisioning, XWiki and openDesk integrations, and a dedicated support engineer.

Leantime

• Annual discount

  Two months free with annual billing

  Leantime Pro is $8 per user / month billed annually against $10 billed monthly. The pricing page describes this as 2 months free and a 17% discount.

OpenProject

• Annual discount

  Yearly billing is $1.25 per user cheaper

  Cloud Basic can be billed monthly for an extra $1.25 per user / month, so a one-year subscription costs $7.25 instead of $8.50 per user / month.

• Other savings

  Free months on multi-year subscriptions

  The pricing calculator lists 5 months free on a 2-year subscription, 8 on 3 years, 11 on 4 years and 15 on 5 years.

• Education

  Special rates for educational institutions

  OpenProject states that it offers discounted rates for educational institutions. No percentage is published; eligibility is checked by its sales team.

• Nonprofit

  Special rates for NGOs

  The same pricing page offers discounted rates for NGOs on request, again without a published percentage.