ClickUp vs Leantime

ClickUp

• Teams that want tasks, docs and chat under one subscription
• Workspaces that need many different views of the same work
• Small teams starting on a free plan with unlimited members

Leantime

• People with ADHD, dyslexia or autism who find standard project tools overwhelming
• Teams that want to self-host an open-source project management tool
• Small businesses and agencies that track billable hours on projects

ClickUp

• The Free Forever plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards.
• AI is billed separately: Brain AI is listed at $9 and Everything AI at $28 per user / month.
• Timeline view, unlimited dashboards and mind maps start on the Business plan.
• SAML SSO, SCIM provisioning and audit logs are limited to Enterprise.

Leantime

• There is no free cloud plan: the hosted version is a single paid plan after a 14-day trial.
• AI features are not available when self-hosting, and whiteboards, custom fields, recurring tasks and program plans are paid plugins there.
• The iPhone and Android apps are in beta and act as companions for tasks, notes and timers; full project work stays on the web.
• Self-hosted instances need the paid Advanced Auth plugin before the mobile app can connect.

ClickUp

Tasks in 15+ views

Show the same tasks as a list, board, Gantt chart, calendar, table and more. Gantt charts are unlimited from the Unlimited plan; timeline view needs Business.

Docs and wikis

Collaborative documents that link to tasks and can serve as wikis or standard operating procedures inside the same workspace.

Chat

Real-time team messaging that sits inside the workspace, next to tasks and docs.

Automations

Rules that update tasks when conditions are met. Business includes 5,000 automation runs a month and Enterprise 250,000.

Dashboards, goals and time tracking

Dashboards chart project progress, goals roll up from linked tasks, and a built-in timer records time against tasks. Native time tracking starts on Unlimited.

ClickUp Brain

An AI assistant that works across tasks, docs and chat. The paid AI plans, Brain AI and Everything AI, are priced per user on top of the workspace plan.

Leantime

Kanban, table and list task views

To-dos can be viewed as a kanban board, a table or a list, with subtasks, dependencies, custom statuses, sprints and a backlog.

Milestones on a timeline

Milestones bundle tasks under a date and appear on a Gantt-style timeline. Program plans, a paid extra when self-hosting, give the same view across projects.

My Work dashboard

A personal dashboard gathers tasks from every project in customizable widgets, with time blocking around events imported from an iCal link.

Goals and strategy

Strategy boards, focus areas and goals connect project goals to a longer-term plan. Strategy management is in Leantime Pro or a plugin for the open-source version.

Time tracking and timesheets

Time is tracked from a task, the dashboard or a timesheet, and timesheets can be managed and exported in both the open-source and Pro versions.

AI assistant

The AI, called L.E.O., prioritizes tasks, breaks a task into subtasks, collects status updates from the team and compiles status reports. It is not in the open-source version.

ClickUp

• Free Forever$0

  Unlimited tasks and members with 60MB of storage, 5 spaces, 1 form and 3 whiteboards.

• Unlimited$7

  per user / month, billed yearly ($10 billed monthly)

  Unlimited storage, spaces, forms and Gantt charts, plus native time tracking, guest permissions and integrations.

• Business$12

  per user / month, billed yearly ($19 billed monthly)

  Everything in Unlimited, plus unlimited dashboards, timeline view, mind maps and 5,000 automation runs a month.

• EnterpriseCustom

  SAML SSO and SCIM provisioning, audit log, custom roles, data residency and 250,000 automation runs a month.

Leantime

• Community Edition$0

  Self-hosted on your own servers under AGPLv3 with the core features and community support. Advanced features are added as paid plugins.

• Leantime Pro$8

  per user / month, billed annually ($10 billed monthly)

  The hosted cloud plan: all features, unlimited to-dos and projects, AI-powered task management and 500 AI credits per month.

• Plugin bundle (self-hosted)$99

  one-time, perpetual licenses for 1 to 3 users

  Every paid plugin for the Community Edition with one year of updates. $149 for up to 10 users and $319 for up to 25. The AI is not sold as a plugin.

• EnterpriseCustom

  On-premise offering with single sign-on, audit logs, data residency, custom billing and custom integrations, arranged by call.

ClickUp

• Annual discount

  Yearly billing lowers the per-user price

  Unlimited is $7 per user / month billed yearly against $10 billed monthly, and Business is $12 against $19.

• Nonprofit

  Nonprofit discount on request

  ClickUp's pricing FAQ says nonprofits can claim a discount through its nonprofit page. The size of the discount is not published.

• Education

  Academic discount for students and educators

  The pricing FAQ says students, educators and administrators can claim an academic discount. The amount is not published.

• Startups

  Startup credit by application

  The pricing FAQ says startups can apply for a startup credit through a form. The amount and eligibility rules are not published.

Leantime

• Annual discount

  Two months free with annual billing

  Leantime Pro is $8 per user / month billed annually against $10 billed monthly. The pricing page describes this as 2 months free and a 17% discount.