Leantime vs Trello

Leantime

• People with ADHD, dyslexia or autism who find standard project tools overwhelming
• Teams that want to self-host an open-source project management tool
• Small businesses and agencies that track billable hours on projects

Trello

• Individuals and small teams that plan work on kanban boards
• Groups of up to 10 collaborators sharing a free Workspace
• Teams already using Jira or other Atlassian products

Leantime

• There is no free cloud plan: the hosted version is a single paid plan after a 14-day trial.
• AI features are not available when self-hosting, and whiteboards, custom fields, recurring tasks and program plans are paid plugins there.
• The iPhone and Android apps are in beta and act as companions for tasks, notes and timers; full project work stays on the web.
• Self-hosted instances need the paid Advanced Auth plugin before the mobile app can connect.

Trello

• The Free plan is capped at 10 collaborators and 10 boards per Workspace, with 10MB per file.
• Calendar, Timeline, Table, Dashboard and Map views are only on Premium and Enterprise.
• AI features and full Planner access start on the Standard plan.
• The Enterprise price is an estimate that depends on user count, and the plan is billed annually.

Leantime

Kanban, table and list task views

To-dos can be viewed as a kanban board, a table or a list, with subtasks, dependencies, custom statuses, sprints and a backlog.

Milestones on a timeline

Milestones bundle tasks under a date and appear on a Gantt-style timeline. Program plans, a paid extra when self-hosting, give the same view across projects.

My Work dashboard

A personal dashboard gathers tasks from every project in customizable widgets, with time blocking around events imported from an iCal link.

Goals and strategy

Strategy boards, focus areas and goals connect project goals to a longer-term plan. Strategy management is in Leantime Pro or a plugin for the open-source version.

Time tracking and timesheets

Time is tracked from a task, the dashboard or a timesheet, and timesheets can be managed and exported in both the open-source and Pro versions.

AI assistant

The AI, called L.E.O., prioritizes tasks, breaks a task into subtasks, collects status updates from the team and compiles status reports. It is not in the open-source version.

Trello

Boards, lists and cards

Work is laid out as cards in lists on a board. Cards are unlimited on every plan; the Free plan allows up to 10 boards per Workspace.

Inbox

Captures to-dos from email, Slack and other sources into a personal Inbox. It is included on the Free plan.

Planner

Brings a synced calendar into Trello so blocks of focus time can be set aside for work. Full Planner access starts on the Standard plan.

Automation

Built-in automation is metered by Workspace command runs: 250 a month on Free, 1,000 on Standard and unlimited on Premium.

Premium views

Premium adds Calendar, Timeline, Table, Dashboard and Map views, including Workspace-level views that span boards.

Power-Ups and integrations

Power-Ups link boards to other tools, with unlimited Power-Ups per board on every plan. An MCP server connects Trello to AI tools.

Leantime

• Community Edition$0

  Self-hosted on your own servers under AGPLv3 with the core features and community support. Advanced features are added as paid plugins.

• Leantime Pro$8

  per user / month, billed annually ($10 billed monthly)

  The hosted cloud plan: all features, unlimited to-dos and projects, AI-powered task management and 500 AI credits per month.

• Plugin bundle (self-hosted)$99

  one-time, perpetual licenses for 1 to 3 users

  Every paid plugin for the Community Edition with one year of updates. $149 for up to 10 users and $319 for up to 25. The AI is not sold as a plugin.

• EnterpriseCustom

  On-premise offering with single sign-on, audit logs, data residency, custom billing and custom integrations, arranged by call.

Trello

• Free$0

  Up to 10 collaborators and 10 boards per Workspace, unlimited cards and Power-Ups, and 250 command runs a month.

• Standard$5

  per user / month, billed annually ($6 billed monthly)

  Unlimited boards, AI features, full Planner, card mirroring, custom fields, 250MB per file and 1,000 command runs a month.

• Premium$10

  per user / month, billed annually ($12.50 billed monthly)

  Adds Calendar, Timeline, Table, Dashboard and Map views, unlimited command runs, and admin and security controls.

• Enterprise$17.50

  per user / month, billed annually ($210 per user a year)

  Estimated price that depends on user count. Adds unlimited Workspaces, organization-wide permissions and Atlassian Guard Standard.

Leantime

• Annual discount

  Two months free with annual billing

  Leantime Pro is $8 per user / month billed annually against $10 billed monthly. The pricing page describes this as 2 months free and a 17% discount.

Trello

• Annual discount

  Lower per-user price with annual billing

  Standard is $5 per user / month billed annually against $6 monthly (about 17% less), and Premium is $10 against $12.50 (20% less).

• Nonprofit

  Atlassian nonprofit discount covers Trello

  Trello's pricing FAQ confirms a nonprofit community discount. Atlassian's nonprofit program lists 50-100% off its apps, Trello included, for eligible organizations.

• Education

  50% off for academic institutions

  Atlassian's licensing page lists academic licenses at 50% off Trello Standard, Premium and Enterprise, and classroom licenses for students and teachers at 75% off Standard and Premium.