The Proggio Insider’s Guide
Everything we know about Proggio in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Proggio
The Insider’s Guide
Timeline-based project portfolio management with AI
Every plan, grade, refund rule and rival among project management tools, read from Proggio’s own pages.
Made by Proggio · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Proggio’s own pages, its app-store listings and our grades. Every fact in it is on Proggio’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 70 of the 149 other project management tools we grade
Proggio is a project portfolio tool built around visual timelines it calls ProjectMaps, with task management, dashboards and AI assistants. It syncs with Jira Cloud and monday.com. A free plan covers up to 5 users, and paid plans are priced per user with monthly minimums.
To get you started, here are 9 things to know about Proggio, taken from its own pages and our grades.
You build timelines and connect Jira or monday.com.
- 1
Best for timeline-based portfolio management with AI
Proggio is timeline-based project portfolio management with AI planning, with a free plan for up to 5 users and 5 projects.
- 2
Paid plans start at $9 a month for each person
As its pricing page puts it: $9 per user / month, billed annually (minimum $45 a month).
- 3
There is a free plan
Up to 5 users, 5 projects and 5 AI calls a day, with dashboards and the monday.com and Jira Cloud integrations.
- 4
It runs on Web
Web.
- 5
ProjectMap timelines
Projects are laid out as timelines grouped into workstreams.
- 6
Portfolio timelines
Plus and above show several projects together with health scores and cross-project links.
- 7
AI planning
TimelineGPT builds timelines from a prompt, and chat answers project questions and drafts status reports.
- 8
A 2.4 GPA, above 70 of 149
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Proggio you could make: time tracking and tasks. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Proggio at a glance
- Pricing
- Free plan, from $9 per user / month, billed annually (minimum $45 a month)
- Free plan
- Yes
- Free trial
- A trial with all features is offered for Plus, SMB and Enterprise; its length is not stated
- Runs on
- Web
- Made by
- Proggio
- Category
- Project Management
- Our grade
- 2.4 GPA, fair
The report card
Best for timeline-based portfolio management with AI
Proggio is timeline-based project portfolio management with AI planning, with a free plan for up to 5 users and 5 projects. Plus is $9 per user a month with a $45 monthly minimum, SMB needs 20 users and $500 a month, and AI calls past the plan are billed at $0.10 each.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Plus is $9 per user a month billed yearly, the category middle, with a $45 monthly minimum. SMB is $25 per user with a $500 monthly minimum. |
| Free plan and trial | B | The Free plan allows 5 users, 5 projects and 5 AI calls a day, with dashboards and the monday.com and Jira Cloud integrations. |
| Features | C | Timelines, portfolio views, AI planning, plan versus actual, and resource, budget and risk tools. Plan versus actual and resource tools are on SMB. |
| Ease of use | C | No store rating is on record. You build timelines and connect Jira or monday.com. |
| Platforms and integrations | B | Web only, with monday.com, Jira, Microsoft 365, Google Workspace and Slack. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Proggio is for
- Fits if you track project timelines across a portfolio, with up to 5 users free
- Works for teams that sync with Jira or monday.com
Who it is not for
- Tight if you grow: Free stops at 5 projects, Plus at 20 projects and 100 AI calls a month
- Pricey if you add AI use: calls past the plan cost $0.10 each on Plus and SMB
- Not for you if you want quarterly billing, as it adds 25% to the listed rate
- Watch out: SMB needs at least 20 users and $500 a month, and Jira on-prem is limited to 5,000 tickets
Good to know
Good for
- PMOs that want a timeline view on top of Jira or monday.com work
- Small teams: the free plan covers 5 users
- Mid-size companies that need plan-versus-actual and resource views
Worth knowing
- Quarterly payment adds 25% to the listed rate.
- Plus has a $45 monthly minimum and SMB a $500 monthly minimum with at least 20 users.
- AI use beyond the plan's calls is billed at $0.10 a call on Plus and SMB.
- Jira on-prem integration is an optional Enterprise item, limited to 5,000 tickets.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9
A month to start, for each person. There is a free plan too
Proggio has a free plan. Paid plans start at $9 per user / month, billed annually (minimum $45 a month).
Free
$0
Up to 5 users, 5 projects, 5 AI calls a day, TimelineGPT, AI agents and dashboards.
Plus
$9
per user / month, billed annually ($12 monthly); $45 monthly minimum
5 to 50 users, 20 projects, 100 AI calls a month, custom dashboards, critical chain, time and effort tracking, portfolio timelines and Excel export.
SMB
$25
per user / month, billed annually ($31 monthly); $500 monthly minimum
At least 20 users, unlimited projects, 500 AI calls a month, plan-versus-actual, resource, budget and risk management, and optional API access.
Enterprise
Custom
At least 50 users, unlimited AI calls, a private LLM option, demand management, advanced reports and Jira on-prem integration.
The free plan
Up to 5 users, 5 projects and 5 AI calls a day, with dashboards and the monday.com and Jira Cloud integrations.
Trying it first
A trial with all features is offered for Plus, SMB and Enterprise; its length is not stated
Read from proggio.com on Nov 13, 2026.
Ways to pay less
Annual discount
Yearly billing is cheaper than monthly
Plus is $9 per user a month billed annually versus $12 billed monthly, and SMB is $25 versus $31.
Stated on proggio.comStartups
Special terms for startups
The pricing FAQ says startups get special terms while growing and should contact Proggio for details.
Stated on proggio.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Timeline-based project portfolio management with AI. Here is what it does, as its own site describes it, and what it covers: AI features, tasks, time tracking, dashboards.
Timelines, portfolio views, AI planning, plan versus actual, and resource, budget and risk tools.
- ProjectMap timelines
- Projects are laid out as timelines grouped into workstreams.
- Portfolio timelines
- Plus and above show several projects together with health scores and cross-project links.
- AI planning
- TimelineGPT builds timelines from a prompt, and chat answers project questions and drafts status reports.
- Plan versus actual
- The SMB plan adds comparison of planned and actual progress.
- Resource, budget and risk
- The SMB plan adds resource, budget and risk management.
- Jira and monday.com sync
- Both are integrations on every plan, with sync limited to 50 a month on Free and Plus.
Where it runs
- Web
What it works with
- monday.com
- Jira
- Microsoft 365
- Google Workspace
- Slack
Proggio is made by Proggio.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
70/149
Other project management tools it is graded above
Proggio's GPA of 2.4 is higher than 70 of the 149 other project management tools we grade, and level with 27.
It stands best on free plan and trial (B, above 101 of 149) and worst on features (C, above 2).
Its paid plans start at $9 a month for each person, against a middle price of $9 for the category: 57 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 29 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. Proggio’s own letter is outlined.
- CValue for moneyAbove 35 of 149
- BFree plan and trialAbove 101 of 149
- CFeaturesAbove 2 of 149
- CEase of useAbove 7 of 149
- BPlatforms and integrationsAbove 26 of 149
Price against what you get
Each dot is one of 128 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Proggio is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Proggio you could make: time tracking and tasks. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It costs $108 a year.
What you could make
- Time tracking and tasks: an app builder makes these well.
What you could not
- Connections that pull numbers from dozens of other services.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, monday.com, Jira and Microsoft 365 among them.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Proggio’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Planview, Microsoft Project, TeamGantt, GanttPRO and monday.com
The 5 tools Proggio is most often weighed against, with where each one differs from it.
- 1.8GPA
Planview
Paid
Enterprise portfolio management and connected work platform.
- Proggio has a free plan. Planview does not.
- Proggio also covers tasks and time tracking.
- Planview also covers reports.
- 1.6GPA
Microsoft Project
Free trial · from $30.00/mo
Desktop project scheduling for Windows with Gantt charts.
- Proggio has a free plan. Microsoft Project does not, though it has a free trial.
- Only Proggio lists a web app.
- Only Microsoft Project lists a Windows app.
- 2.2GPA
TeamGantt
Free plan · from $59/mo
Web-based Gantt chart scheduling priced by project, not seat.
- Only TeamGantt lists iOS and Android apps.
- Proggio also covers dashboards.
- TeamGantt also covers kanban boards and Gantt & timelines.
- 2.2GPA
GanttPRO
Free trial · from $8/mo
Online Gantt chart maker for planning and tracking projects.
- Proggio has a free plan. GanttPRO does not, though it has a free trial.
- Only GanttPRO lists iOS and Android apps.
- Proggio also covers dashboards.
- 2.8GPA
monday.com
Free plan · from $9/mo
Board-based work management with automations and dashboards.
- Only monday.com lists macOS, Windows, iOS and Android apps.
- Proggio also covers dashboards.
- monday.com also covers kanban boards, Gantt & timelines and workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Proggio free?
Proggio has a free plan. Up to 5 users, 5 projects and 5 AI calls a day, with dashboards and the monday.com and Jira Cloud integrations.
How much does Proggio cost?
Proggio lists 4 plans. Free: $0.
What platforms does Proggio work on?
Proggio is available on Web.
Does Proggio offer any discounts?
Proggio publicly lists the following: Yearly billing is cheaper than monthly; Special terms for startups.
Does Proggio have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Proggio is listed for Web.
Does Proggio have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Proggio is listed for Web.
Is Proggio open source?
Proggio is not described as open source on its own site, as read on Nov 13, 2026.
What does Proggio integrate with?
Proggio's listing names monday.com, Jira, Microsoft 365, Google Workspace and Slack.
Does Proggio have a free trial?
Yes. A trial with all features is offered for Plus, SMB and Enterprise; its length is not stated.
Who makes Proggio?
Proggio is made by a company of the same name.
What are the alternatives to Proggio?
The closest alternatives to Proggio in our directory are Planview, Microsoft Project, TeamGantt, GanttPRO and monday.com.
How does Proggio compare with other project management tools?
Proggio's GPA of 2.4 is higher than 70 of the 149 other project management tools we grade, and level with 27.
Is Proggio good value for money?
ToolGPA grades Proggio C for value for money. Its paid plans start at $9 a month for each person, against a middle price of $9 for the category: 57 of the 121 others that charge start lower.
Could I make my own version of Proggio?
The plain part of Proggio you could make: time tracking and tasks. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Proggio’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Proggio's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Proggio. Prices change, so check proggio.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Proggio, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/proggio
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Proggio: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/proggio
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/proggio/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Proggio, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 150 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Proggio’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Proggio is a trademark of its owner, and this guide is not made, paid for or approved by Proggio. Prices and plans change: check proggio.com before you buy.