monday.com vs Proggio (2026): which should you pick?
As of Nov 13, 2026, monday.com grades higher than Proggio: 2.8 against 2.4 out of 4.0.
Checked Oct 4, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
monday.com grades higher on features, ease of use and platforms. Proggio grades higher on value for money and the free plan.
Price, platforms and features side by side. The table says where each price was read and when.
monday.com
Board-based work management with automations and dashboards
Proggio
Timeline-based project portfolio management with AI
Which one is for you
Pick monday.com if
- Fits if your team's work lives in spreadsheets and status meetings
- Works for teams of three or more who want rules like an email to the owner when a due date arrives
Look elsewhere if
- Skip it if there are only two of you, because paid plans start at three seats
- Pricey if you need timelines, Gantt or automations, which start on Standard at $12 a seat, or time tracking, which waits for Pro at $19
- Tight if you lean on automations: none on Free or Basic, and Standard allows 250 actions a month
- Not for you if you work from your phone, where the app can't edit automations, or on Linux, which has no app
- Watch out: AI runs on monthly credits you top up, and the bill lists them at $10 per 1,000 under a "special offer"
Pick Proggio if
- Fits if you track project timelines across a portfolio, with up to 5 users free
- Works for teams that sync with Jira or monday.com
Look elsewhere if
- Tight if you grow: Free stops at 5 projects, Plus at 20 projects and 100 AI calls a month
- Pricey if you add AI use: calls past the plan cost $0.10 each on Plus and SMB
- Not for you if you want quarterly billing, as it adds 25% to the listed rate
- Watch out: SMB needs at least 20 users and $500 a month, and Jira on-prem is limited to 5,000 tickets
How we grade them
| 2.8GPAmonday.comGood | 2.4GPAProggioFair | |
|---|---|---|
| Value for money | DBasic is $9 a seat and has no automations, integrations or timeline, so most teams end up on Standard at $12, half again this category middle of $8, and time tracking waits for Pro at $19. On top of that you cannot buy fewer than three seats, so a pair pays for an empty chair. | CPlus is $9 per user a month billed yearly, the category middle, with a $45 monthly minimum. SMB is $25 per user with a $500 monthly minimum. |
| Free plan and trial | CTwo seats, three boards, three docs and no automations. That is a cap you hit on day one as a team, though a single freelancer with a couple of clients could sit there. The 14-day Pro trial is the only other way in. | BThe Free plan allows 5 users, 5 projects and 5 AI calls a day, with dashboards and the monday.com and Jira Cloud integrations. |
| Features | BBoards of typed columns, timelines, Gantt, calendar, dashboards, docs, forms, automations, time tracking, 850+ integrations and a row of AI helpers. Its rivals have all of this too, and here it is split across four plans, with automations capped at 250 actions a month on Standard. | CTimelines, portfolio views, AI planning, plan versus actual, and resource, budget and risk tools. Plan versus actual and resource tools are on SMB. |
| Ease of use | A4.8 on the App Store from 48,096 ratings, the highest in this category. Reviewers, a diesel repair shop and a couple doing up a 1976 house among them, say it worked the way they expected, and there are 200+ templates to start from. | CNo store rating is on record. You build timelines and connect Jira or monday.com. |
| Platforms and integrations | AWeb, Mac, Windows, iPhone and Android, with an API and 850+ integrations and apps behind it. The holes are Linux, which has no app, and the phone app itself, which reviewers say cannot do everything the website can. | BWeb only, with monday.com, Jira, Microsoft 365, Google Workspace and Slack. |
| Best for | boards of work for teams of three or more | timeline-based portfolio management with AI |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: monday.com and Proggio. How we grade
Price against what you get
monday.com starts at $9 a month for each person and scores 3.7 out of 4 on features, ease of use and platforms. Proggio starts at $9 a month for each person and scores 2.3.
monday.com scores higher for the same starting price. Of the other project management tools on the chart, none scores higher than monday.com for less, and 29 score higher than Proggio for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- monday.com also covers kanban boards, Gantt & timelines and workflow automation.
- Proggio also covers dashboards.
At a glance
| monday.com | Proggio | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $9 per seat / month, billed annually (3-seat minimum) | $9 per user / month, billed annually (minimum $45 a month) |
| Free plan | Free plan for up to 2 seats: up to 3 boards and 3 docs, 200+ templates, 8 column types, and the iOS and Android apps. | Up to 5 users, 5 projects and 5 AI calls a day, with dashboards and the monday.com and Jira Cloud integrations. |
| Free trial | 14-day free trial of the Pro plan | A trial with all features is offered for Plus, SMB and Enterprise; its length is not stated |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | monday.com | Proggio |
| Price read from | monday.com | proggio.com |
| Checked | Oct 4, 2026 | Nov 13, 2026 |
Worth knowing
monday.com
- The Free plan is limited to 2 seats, 3 boards and 3 docs.
- Paid plans start at 3 seats, and the price is set by the team size selected rather than by individual seats.
- Timeline, Gantt and calendar views, automations and integrations start on Standard; time tracking and private boards need Pro.
- Plan totals itemize the bundled AI credits at $10 per 1,000 a month, currently cancelled out by a "special offer" discount of the same amount.
Proggio
- Quarterly payment adds 25% to the listed rate.
- Plus has a $45 monthly minimum and SMB a $500 monthly minimum with at least 20 users.
- AI use beyond the plan's calls is billed at $0.10 a call on Plus and SMB.
- Jira on-prem integration is an optional Enterprise item, limited to 5,000 tickets.
Key features
monday.com
- Boards and views
- Work is tracked on boards made of items and typed columns. Timeline, Gantt and calendar views start on the Standard plan.
- Automations and integrations
- Both are metered by monthly actions: 250 each on Standard and 25,000 each on Pro. The integrations page lists 850+ integrations and apps.
- Dashboards
- Dashboards bring data from boards together into charts and summaries for reporting on progress.
- Docs and forms
- Built-in documents and forms sit next to boards. The Free plan allows up to 3 docs, and private boards and docs need Pro.
- AI credits and agents
- The Sidekick assistant, AI agents and a notetaker draw on a monthly credit pool: 1,000 credits on Basic, 2,000 on Standard and 3,000 on Pro.
- Portfolio and resource management
- The Enterprise plan adds portfolio management, resource management and multi-level permissions.
Proggio
- ProjectMap timelines
- Projects are laid out as timelines grouped into workstreams.
- Portfolio timelines
- Plus and above show several projects together with health scores and cross-project links.
- AI planning
- TimelineGPT builds timelines from a prompt, and chat answers project questions and drafts status reports.
- Plan versus actual
- The SMB plan adds comparison of planned and actual progress.
- Resource, budget and risk
- The SMB plan adds resource, budget and risk management.
- Jira and monday.com sync
- Both are integrations on every plan, with sync limited to 50 a month on Free and Plus.
Plans
monday.com
Free$0
Up to 2 seats with up to 3 boards and 3 docs, 200+ templates and 8 column types.
Basic$9
per seat / month, billed annually
Unlimited items and unlimited free viewers, with 1,000 AI credits a month. Paid plans start at 3 seats.
Standard$12
per seat / month, billed annually
Adds timeline, Gantt and calendar views, guest access, and 250 automation and 250 integration actions a month.
Pro$19
per seat / month, billed annually
Adds private boards and docs, time tracking, advanced columns, and 25,000 automation and 25,000 integration actions a month.
EnterpriseCustom
Portfolio and resource management, multi-level permissions, enterprise security and governance, and 250 workflows.
Proggio
Free$0
Up to 5 users, 5 projects, 5 AI calls a day, TimelineGPT, AI agents and dashboards.
Plus$9
per user / month, billed annually ($12 monthly); $45 monthly minimum
5 to 50 users, 20 projects, 100 AI calls a month, custom dashboards, critical chain, time and effort tracking, portfolio timelines and Excel export.
SMB$25
per user / month, billed annually ($31 monthly); $500 monthly minimum
At least 20 users, unlimited projects, 500 AI calls a month, plan-versus-actual, resource, budget and risk management, and optional API access.
EnterpriseCustom
At least 50 users, unlimited AI calls, a private LLM option, demand management, advanced reports and Jira on-prem integration.
Ways to pay less
monday.com
- Annual discount
18% discount with yearly billing
monday.com's pricing FAQ says choosing a yearly plan instead of paying monthly gives an 18% discount.
- Nonprofit
First 10 seats free for eligible nonprofits
Eligible nonprofits get their first 10 seats free and 70% off each seat from the 11th, sold in lots of 5, or 33% off per user on Enterprise.
Proggio
- Annual discount
Yearly billing is cheaper than monthly
Plus is $9 per user a month billed annually versus $12 billed monthly, and SMB is $25 versus $31.
- Startups
Special terms for startups
The pricing FAQ says startups get special terms while growing and should contact Proggio for details.
Common questions
Which is cheaper, monday.com or Proggio?
As of Nov 13, 2026, they start at the same price. monday.com starts at $9 per seat / month, billed annually (3-seat minimum), and Proggio starts at $9 per user / month, billed annually (minimum $45 a month).
Which has a free plan, monday.com or Proggio?
As of Nov 13, 2026, both monday.com and Proggio have a free plan.
Which platforms do monday.com and Proggio run on?
As of Nov 13, 2026, only monday.com lists macOS, Windows, iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.