The RoboForm Insider’s Guide
Everything we know about RoboForm in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
RoboForm
The Insider’s Guide
Password manager and form filler with a single-device free plan
Every plan, grade, refund rule and rival among password managers, read from RoboForm’s own pages.
Made by Siber Systems, Inc. · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from RoboForm’s own pages, its app-store listings and our grades. Every fact in it is on RoboForm’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.4
GPA, above 15 of the 17 other password managers we grade
RoboForm is a password manager from Siber Systems that saves logins, generates passwords and fills long web forms with one click. The free plan stores unlimited passwords on a single device, and Premium adds syncing across devices, web access, shared folders and emergency access. A Business plan with an admin center, policies, single sign-on and SCIM provisioning is sold per user.
To get you started, here are 9 things to know about RoboForm, taken from its own pages and our grades.
Paid plans are billed yearly only, Linux and Chrome OS get the extension only, and on iPhone it pushes its own browser.
- 1
Best for people who fill in a lot of web forms
But the free plan works on one device only, so a phone and a laptop means paying, when Bitwarden and Proton Pass sync for nothing.
- 2
Paid plans start at $2.49 a month
As its pricing page puts it: $2.49 per month, billed annually at $29.88 (Premium).
- 3
There is a free plan
Unlimited passwords on a single device, with one-click logins, form filling, a password generator, cloud backup, a compromised password scan and a built-in TOTP authenticator.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android, with a browser extension too.
- 5
One-click logins and form filling
Logs you in to websites and completes long online forms, such as checkout pages, with a single click. RoboForm captures new passwords automatically.
- 6
Password generator and Security Center
Creates a unique password for each site and identifies weak, reused or compromised passwords, with suggestions for replacing them.
- 7
Passkeys and built-in authenticator
Manages and uses passkeys, stores and fills TOTP codes, and can itself be unlocked with a passkey verified by face, fingerprint or device PIN.
- 8
A 3.4 GPA, above 15 of 17
That is against the other password managers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace RoboForm you would be making a password vault, the last thing anyone should make for themselves. That is not a weekend's work, with an AI app builder or without one.
RoboForm at a glance
- Pricing
- Free plan, from $2.49 per month, billed annually at $29.88 (Premium)
- Free plan
- Yes
- Free trial
- Business plan free trial with no credit card required (length not stated); 30-day money-back guarantee on Premium and Family
- Runs on
- Web, macOS, Windows, iOS, Android, Browser extension
- Made by
- Siber Systems, Inc., since 2000
- Category
- Password Managers
- Our grade
- 3.4 GPA, very good
- Store rating
- 4.7 on the App Store, 48,764 ratings
The report card
Best for people who fill in a lot of web forms
RoboForm is a password manager, around since 2000, that fills long web forms in one click and saves logins, at $2.49 a month billed as $29.88 a year. But the free plan works on one device only, so a phone and a laptop means paying, when Bitwarden and Proton Pass sync for nothing. Paid plans are billed yearly only, Linux and Chrome OS get the extension only, and on iPhone it pushes its own browser.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Premium is $2.49 a month, billed as $29.88 a year, which is the bottom quarter of this category, and Business at $3.33 a person includes single sign-on. Bitwarden is still cheaper if it's just you, at $19.80. |
| Free plan and trial | C | Unlimited passwords, form filling and a built-in authenticator, free for good, but the wall is right there: one device, no syncing. Phone and laptop means paying, and Bitwarden syncs everywhere for nothing. |
| Features | A | Fills long forms in one click from several saved identities and logs you in to Windows programs as well as websites, which no other tool here lists. Passkeys, one-time codes, sharing, emergency access and a local-only mode are in, though the last three need Premium. |
| Ease of use | A | 4.73 from about 48,800 App Store ratings, the top band. It has its own habits, like wanting to be your browser on the iPhone, and one reviewer's import left duplicate logins named Login[92] and Login[93]. |
| Platforms and integrations | A | Windows, Mac, iPhone, Android, Apple Watch, the web and Chrome, Edge and Firefox, with business hooks into Microsoft Entra, Okta, Google Workspace, Ping and OneLogin. Linux and Chrome OS only get the extension. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who RoboForm is for
- Fits if you type the same address and card details into forms all week
- Works for small companies that want single sign-on and SCIM on one plan at $3.33 a person a month
Who it is not for
- Skip it if you want free syncing between phone and laptop, as Free is one device
- Not for you if you're on Linux or Chrome OS and want more than a browser extension
- Tight if you'd rather pay month by month, because paid plans are billed yearly
- Watch out: the $19.90 first-year Premium price renews at $29.88, and the sale shows no end date
- Not for you if you want to host it yourself, unless you're a company of 1,000 or more on Enterprise
Good to know
Good for
- People who fill in a lot of web forms and want them completed in one click
- Single-device users who want unlimited passwords at no cost
- Businesses that want every feature in one per-user plan
Worth knowing
- The Free plan is limited to a single device; access on all devices, web access and shared folders need Premium.
- On Linux and Chrome OS RoboForm is offered only as a browser extension; the desktop apps are for Windows 10/11 and macOS 12 and up.
- Paid plans are quoted per month but billed annually, and the pricing pages show no monthly billing option.
- Self-hosting is available only on Enterprise, for environments of 1,000 or more users.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2.49
A month to start. There is a free plan too
RoboForm has a free plan. Paid plans start at $2.49 per month, billed annually at $29.88 (Premium).
Unlimited passwords, form filling and a built-in authenticator, free for good, but the wall is right there: one device, no syncing.
Free
$0
Unlimited passwords on a single device, with form filling, a password generator, cloud backup and a TOTP authenticator.
Premium
$2.49
per month, billed annually ($29.88)
Adds access on all devices, web access, shared folders, emergency access, breach monitoring for 5 emails, local-only mode and priority support.
Family
$3.98
per month for up to 5 accounts, billed annually ($47.75)
Up to 5 Premium accounts for a household under one subscription with unified billing.
Business
$3.33
per user / month, billed annually ($39.95)
Admin center, separate work and personal vaults, SSO, SCIM provisioning, custom security policies, role-based access and activity logs.
Enterprise
Custom
Business features at volume-based pricing, with dedicated onboarding, a custom SLA and a self-hosting model for 1,000+ users.
The free plan
Unlimited passwords on a single device, with one-click logins, form filling, a password generator, cloud backup, a compromised password scan and a built-in TOTP authenticator.
Trying it first
Business plan free trial with no credit card required (length not stated); 30-day money-back guarantee on Premium and Family
Read from roboform.com on Oct 9, 2026.
Ways to pay less
Other savings
33% off the first year for new users
The personal pricing page marks a sale for new users: Premium is $19.90 for the first year and Family $31.95, after which they renew at $29.88 and $47.75 a year. No end date is given.
Stated on roboform.comEducation
Free year of Premium for students and professors
University students and professors who sign up with a college email get RoboForm Premium free for a year, then pay $12 a year for as long as they remain an active student or professor.
Stated on roboform.comOther savings
40% off for military members and families
Active duty members, veterans, military spouses and families get 40% off new RoboForm Personal subscriptions, with status verified through ID.me.
Stated on roboform.comOther savings
Multi-year discount on Business
The business pricing page says a multi-year discount is available on the Business plan. It does not publish the amount.
Stated on roboform.comOther savings
Family plan included with Business
Business accounts with 10 or more paid licenses include a RoboForm Family plan of up to 5 accounts for personal use.
Stated on roboform.com
How its prices have moved
- Mar 3, 2024Premium: $1.99 per month, billed annually → $2.49 per month, billed annuallyThe archived copy of 3 March 2024 shows $2.49; the copy before it, of 4 February 2024, shows $1.99 with no sale running. The price changed between the two.
- Sep 21, 2023Premium: Everywhere → PremiumThe archived copy of 21 September 2023 calls the paid personal plan Premium; the copy before it, of 29 July 2023, calls it Everywhere, at the same $1.99 per month. The plan was renamed between the two.
What the app costs elsewhere
Each country’s App Store price for “Premium (1 year)”, against $29.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Turkey | ₺999,99 | $20.34 | 32% less |
| Indonesia | Rp 499ribu | $27.91 | 7% less |
| Canada | $39.99 | $28.11 | 6% less |
| Philippines | ₱ 1,790.00 | $28.49 | about the same |
| Germany | 29,99 € | $33.61 | 12% more |
| Australia | $49.99 | $34.90 | 16% more |
| South Africa | R599.99 | $36.29 | 21% more |
| United Kingdom | £29.99 | $39.65 | 32% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, iOS, Android and Browser extension
Password manager and form filler with a single-device free plan. Here is what it does, as its own site describes it, and what it covers: works offline, password manager, passkeys.
Passkeys, one-time codes, sharing, emergency access and a local-only mode are in, though the last three need Premium.
- One-click logins and form filling
- Logs you in to websites and completes long online forms, such as checkout pages, with a single click. RoboForm captures new passwords automatically.
- Password generator and Security Center
- Creates a unique password for each site and identifies weak, reused or compromised passwords, with suggestions for replacing them.
- Passkeys and built-in authenticator
- Manages and uses passkeys, stores and fills TOTP codes, and can itself be unlocked with a passkey verified by face, fingerprint or device PIN.
- Sharing and emergency access
- Premium shares single items or folders with assigned access levels and lets trusted contacts obtain your data in an emergency or for account recovery.
- Local-only mode
- A Premium option that keeps RoboForm data and its backups on the device only, without syncing them to RoboForm's servers.
- Business admin center
- Business adds central user management, security policies, reports and audit logs, plus SSO and SCIM with identity providers such as Microsoft Entra, Okta and Google Workspace.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
- Browser extension
What it works with
- Microsoft Entra
- Okta
- Google Workspace
- Ping
- OneLogin
Who makes RoboForm
RoboForm is made by Siber Systems, a privately held company in Fairfax, Virginia, which also makes the file-sync tool GoodSync. RoboForm is free at its basic level and the money comes from Premium, Family and Business subscriptions, sold direct and through resellers and affiliates.
- Based
- Fairfax, Virginia, United States, where its headquarters issiber.com
- Ownership
- Privately held. Its About page says Siber Systems is a privately held company headquartered in Fairfax, Virginia. No parent company, investor or funding round is named anywhere on its own pages.siber.com
- Founders and leaders
- Hiring
- Its careers page lists 1 opening, a client-side developer working in C++ and TypeScript, based in the Belgrade office; the page says the role is not open to remote work.siber.com
- Affiliate program
- 30% revenue share on new Premium subscriptions, renewals excluded, with real-time tracking and monthly payments by ACH in the US or by wire. Paid traffic has to pass through your own site first, and bidding on RoboForm trademark terms is not allowed.roboform.com
- Reseller program
- Channel partners sell RoboForm for Business licences at partner pricing on new sales and renewals, with 60-day deal registration exclusivity, a partner account manager and invoice-based fulfilment. A separate MSP program bills monthly per user per day.roboform.com
- Lately
- Introducing the RoboForm Safari Extension for iOS · Oct 15, 2026
- Announcing Our New MSP Partnership with Acronis · Jul 13, 2026
- Three New Browser Upgrades in RoboForm for iOS and Android · May 26, 2026
- RoboForm Launches New Partner Programs · May 18, 2026
Read on Oct 18, 2026 from the company’s own pages and from news reports. What is not stated there is left out.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
15/17
Other password managers it is graded above
RoboForm's GPA of 3.4 is higher than 15 of the 17 other password managers we grade, and level with 1.
It stands best on features (A, above 15 of 17) and worst on free plan and trial (C, above 2).
Its paid plans start at $2.49 a month, against a middle price of $2.59 for the category: 5 of the 13 others that charge start lower.
On features, ease of use and platforms it scores 4.0 out of 4, and no tool on the category's chart scores higher without costing more.
Each grade against the category
Every bar is all 18 password managers we grade, cut by the letter each got. RoboForm’s own letter is outlined.
- BValue for moneyAbove 7 of 17
- CFree plan and trialAbove 2 of 17
- AFeaturesAbove 15 of 17
- AEase of useAbove 10 of 17
- APlatforms and integrationsAbove 12 of 17
Price against what you get
Each dot is one of 18 password managers. Further left costs less; higher up scores better on features, ease of use and platforms. RoboForm is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace RoboForm you would be making a password vault, the last thing anyone should make for themselves. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 3.4 is higher than 15 of the 17 other password managers we grade. It costs $29.88 a year.
What you could not
- A password vault, the last thing anyone should make for themselves.
- Passkeys, which rest on security you cannot improvise.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It plugs into other products, Microsoft Entra, Okta and Google Workspace among them.
- What a company asks for before it lets staff use something: single sign-on, SCIM and audit logs.
- The depth: we grade its features A, which means it covers the whole job.
What this rests on. RoboForm’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
1Password, LastPass, Dashlane, Bitwarden and Keeper
The 5 tools RoboForm is most often weighed against, with where each one differs from it.
- 2.8GPA
1Password
Free trial · from $3.99/mo
Password manager for individuals, families and businesses.
- RoboForm has a free plan. 1Password does not, though it has a free trial.
- Only RoboForm lists a web app.
- Only 1Password lists a Linux app.
- 2.8GPA
LastPass
Free plan · from $3/mo
Password manager with a free plan and business access controls.
- Only LastPass lists a Linux app.
- 2.6GPA
Dashlane
Free trial · from $5.42/mo
Password manager with scam protection, dark web alerts and a VPN.
- RoboForm has a free plan. Dashlane does not, though it has a free trial.
- Only RoboForm lists macOS and Windows apps.
- 3.8GPA
Bitwarden
Free plan · from $1.65/mo
Open-source password manager with a free plan and self-hosting.
- Only Bitwarden lists a Linux app.
- Bitwarden is open source, self-hostable and end-to-end encrypted, according to its own site.
- 2.8GPA
Keeper
Free plan · from $3.58/mo
Password manager with personal, family and business plans.
- Only Keeper lists a Linux app.
- Keeper is end-to-end encrypted, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
16
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is RoboForm free?
RoboForm has a free plan. Unlimited passwords on a single device, with one-click logins, form filling, a password generator, cloud backup, a compromised password scan and a built-in TOTP authenticator.
How much does RoboForm cost?
RoboForm lists 5 plans. Free: $0.
What platforms does RoboForm work on?
RoboForm is available on Web, macOS, Windows, iOS and Android. It also has a browser extension.
Does RoboForm offer any discounts?
RoboForm publicly lists the following: 33% off the first year for new users; Free year of Premium for students and professors; 40% off for military members and families; Multi-year discount on Business; Family plan included with Business.
How is RoboForm rated?
RoboForm's iPhone and iPad app averages 4.7 out of 5 from 48,764 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does RoboForm have a Linux app?
No Linux app was listed when its pages were read on Oct 9, 2026. RoboForm is listed for Web, macOS, Windows, iOS and Android.
Is RoboForm open source?
RoboForm is not described as open source on its own site, as read on Oct 9, 2026.
Does RoboForm work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does RoboForm integrate with?
RoboForm's listing names Microsoft Entra, Okta, Google Workspace, Ping and OneLogin.
Does RoboForm have a student discount?
Free year of Premium for students and professors. University students and professors who sign up with a college email get RoboForm Premium free for a year, then pay $12 a year for as long as they remain an active student or professor.
Does RoboForm have a free trial?
Yes. Business plan free trial with no credit card required (length not stated); 30-day money-back guarantee on Premium and Family.
Who makes RoboForm?
RoboForm is made by Siber Systems, Inc. Its About page says Siber Systems is a privately held company headquartered in Fairfax, Virginia.
What are the alternatives to RoboForm?
The closest alternatives to RoboForm in our directory are 1Password, LastPass, Dashlane, Bitwarden and Keeper.
How does RoboForm compare with other password managers?
RoboForm's GPA of 3.4 is higher than 15 of the 17 other password managers we grade, and level with 1.
Is RoboForm good value for money?
ToolGPA grades RoboForm B for value for money. Its paid plans start at $2.49 a month, against a middle price of $2.59 for the category: 5 of the 13 others that charge start lower.
Could I make my own version of RoboForm?
To replace RoboForm you would be making a password vault, the last thing anyone should make for themselves.
Where this guide comes from
The prices, plans, platforms and features were read from RoboForm’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Based on RoboForm's home, pricing, download, security, form filler and version news pages as of 9 October 2026 and its App Store reviews. Hacker News had one passing mention of it in two years. Also tested with a demo account on 2026-06-03.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Siber Systems, Inc. Prices change, so check roboform.com before you buy.
- roboform.com/
- roboform.com/pricing-personal
- roboform.com/pricing-business
- roboform.com/javascripts/pricing-geo.html
- roboform.com/business
- roboform.com/download
- roboform.com/download-macos
- roboform.com/download-linux
- roboform.com/security
- roboform.com/about
- roboform.com/promotions/college
- roboform.com/military-discount
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- RoboForm, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/roboform
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "RoboForm: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/roboform
Know someone choosing between password managers?
Send them this guide: toolgpa.com/tools/roboform/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded password managers after RoboForm, each with an Insider's Guide of its own.
- Password Managers Insider's GuideEvery one of the 18 password managers we grade, compared
- Bitwarden Insider's GuideOpen-source password manager with a free plan and self-hosting3.8 GPA
- Apple Passwords Insider's GuideApple's free password and passkey app for iPhone, iPad and Mac3.4 GPA
- Google Password Manager Insider's GuidePassword and passkey manager built into Chrome and Android3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what RoboForm’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. RoboForm is a trademark of its owner, and this guide is not made, paid for or approved by Siber Systems, Inc. Prices and plans change: check roboform.com before you buy.