The Teamleader Insider’s Guide
Everything we know about Teamleader in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Teamleader
The Insider’s Guide
CRM, quotes, invoices and projects for small businesses in Europe
Every plan, grade, refund rule and rival among CRM tools, read from Teamleader’s own pages.
Made by Teamleader · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Teamleader’s own pages, its app-store listings and our grades. Every fact in it is on Teamleader’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 22 of the 72 other CRM tools we grade
Teamleader Focus is business software for small and medium companies that combines a CRM with quotations, invoicing, expenses, time tracking and project management. An accepted quotation can be turned into a project and then billed from it. Prices are in euros, exclude VAT and are quoted per user, with a minimum of two users.
To get you started, here are 9 things to know about Teamleader, taken from its own pages and our grades.
Quote templates and invoicing settings to set up.
- 1
Best for quotes and invoices beside customer records
Teamleader combines a CRM with quotes, invoicing and projects, from €25 a user a month billed annually.
- 2
Paid plans start at about $27.93 a month for each person
As its pricing page puts it: €25 per user / month, billed annually (€30 billed monthly), excluding VAT.
- 3
You can try it first
14-day free trial, no credit card needed
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
CRM
Customer details sit in one place, with time tracked per customer for invoicing. Data can be imported from a mailbox or calendar, and contacts added from a VAT number, LinkedIn profile or card.
- 6
Quotations
Quotes are built from templates and products in the company's own branding, can be signed online by the customer, and show when they have been viewed.
- 7
Projects from quotes
An accepted quotation becomes a project with tasks in one click, with hours and budget tracked against it and billing done from the project.
- 8
A 2.2 GPA, above 22 of 72
That is against the other CRM tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Teamleader you could make: sales pipeline, quotes and estimates, invoicing, time tracking and reports. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
Teamleader at a glance
- Pricing
- Free trial, from €25 per user / month, billed annually (€30 billed monthly), excluding VAT
- Free plan
- No
- Free trial
- 14-day free trial, no credit card needed
- Runs on
- Web, iOS, Android
- Made by
- Teamleader
- Category
- CRM Software
- Our grade
- 2.2 GPA, fair
The report card
Best for quotes and invoices beside customer records
Teamleader combines a CRM with quotes, invoicing and projects, from €25 a user a month billed annually. Every package needs at least 2 users, VAT is extra, and multiple pipelines wait on the €45 package.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | €25 a user a month on annual billing, with a 2-user minimum, so €50 is the floor. |
| Free plan and trial | C | A 14-day free trial with no card needed. No free plan. |
| Features | C | CRM, quotes, projects, invoicing and expenses. Multiple pipelines, forecasts and leave management are limited to Flow. |
| Ease of use | C | No store rating on record. Quote templates and invoicing settings to set up. |
| Platforms and integrations | B | Web plus iOS and Android apps. The listing names no integrations. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Teamleader is for
- Fits if you run a small European company that quotes and invoices
- Works for service businesses that bill by the project or the hour
Who it is not for
- Skip it if you work alone, as every package needs 2 users
- Pricey if you read the page's launch figures: they include a 25% discount on the first invoice
- Tight if you want multiple pipelines or forecasts, which are Flow only at €45
- Watch out: prices exclude VAT, and Boosters are bought per account on top
Good to know
Good for
- European small companies wanting quotes, invoices and projects beside customer records
- Service businesses that bill by project or by hour
Worth knowing
- There is no free plan; every package needs at least 2 users and prices exclude VAT.
- Multiple sales pipelines, forecasts and leave management are limited to the Flow package.
- The prices shown on the page include a discount of 25% on the first invoice for new customers. The list prices here are the regular ones.
- Boosters (extra add-ons) are bought per account and priced separately from the packages.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$27.93
A month to start, for each person
Teamleader is a paid product with a free trial, starting at €25 per user / month, billed annually (€30 billed monthly), excluding VAT.
Smart
€25
per user / month, billed annually (€30 monthly), 2-user minimum
CRM, time tracking, branded documents, invoicing, sending Peppol e-invoices, reports and insights, plus 100 free AI credits per account each month.
Grow
€33
per user / month, billed annually (€39 monthly), 2-user minimum
Everything in Smart, plus receiving Peppol invoices, payment reminders, subscriptions, margin calculation and more quotation options. 200 AI credits a month.
Flow
€45
per user / month, billed annually (€49.50 monthly), 2-user minimum
Everything in Grow, plus leave management, multiple sales pipelines, forecasts, multiple business entities and live chat support. 300 AI credits a month.
Trying it first
14-day free trial, no credit card needed
Read from teamleader.eu on Nov 12, 2026.
Ways to pay less
Annual discount
17% saving with annual billing
The pricing calculator marks annual billing as saving 17% compared with monthly billing.
Stated on teamleader.euOther savings
25% off the first invoice
New customers see a 25% discount on their first invoice in the pricing calculator.
Stated on teamleader.eu
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
CRM, quotes, invoices and projects for small businesses in Europe. Here is what it does, as its own site describes it, and what it covers: AI features, sales pipeline, time tracking, invoicing, reports, quotes and estimates.
CRM, quotes, projects, invoicing and expenses.
- CRM
- Customer details sit in one place, with time tracked per customer for invoicing. Data can be imported from a mailbox or calendar, and contacts added from a VAT number, LinkedIn profile or card.
- Quotations
- Quotes are built from templates and products in the company's own branding, can be signed online by the customer, and show when they have been viewed.
- Projects from quotes
- An accepted quotation becomes a project with tasks in one click, with hours and budget tracked against it and billing done from the project.
- Invoicing and expenses
- E-invoices go out through Peppol on every package, with automatic payment reminders from Grow and forwarding to accounting software.
- Focus AI
- An assistant that sets up invoices and projects and keeps track of customers and deals. The page says it does nothing without the user's approval, and each package includes a monthly allowance of AI credits.
- Mobile app
- The iOS and Android app has clickable addresses for meetings, business card scanning, on-site quotations that can be signed there and then, notes and follow-up scheduling.
Where it runs
- Web
- iOS
- Android
What it works with
Its own pages name no integrations.
Teamleader is made by Teamleader.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/72
Other CRM tools it is graded above
Teamleader's GPA of 2.2 is higher than 22 of the 72 other CRM tools we grade, and level with 18.
It stands best on platforms and integrations (B, above 10 of 72) and worst on features (C, above 1).
Its paid plans start at about $27.93 a month for each person, against a middle price of $27.92 for the category: 34 of the 66 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 24 tools score higher and cost less.
Each grade against the category
Every bar is all 73 CRM tools we grade, cut by the letter each got. Teamleader’s own letter is outlined.
- CValue for moneyAbove 27 of 72
- CFree plan and trialAbove 22 of 72
- CFeaturesAbove 1 of 72
- CEase of useAbove 1 of 72
- BPlatforms and integrationsAbove 10 of 72
Price against what you get
Each dot is one of 67 CRM tools. Further left costs less; higher up scores better on features, ease of use and platforms. Teamleader is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Teamleader you could make: sales pipeline, quotes and estimates, invoicing, time tracking and reports. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 32 of the 72 other CRM tools grade higher. It costs $335.16 a year.
What you could make
- Sales pipeline, quotes and estimates, invoicing, time tracking and reports: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Teamleader’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Pipedrive, Zoho CRM, Bitrix24, Insightly and Nutshell
The 5 tools Teamleader is most often weighed against, with where each one differs from it.
- 2.2GPA
Pipedrive
Free trial · from $14/mo
Sales CRM organized around visual deal pipelines.
- Teamleader also covers time tracking, invoicing, reports and quotes and estimates.
- Pipedrive also covers transcription, kanban boards and workflow automation.
- 2.6GPA
Zoho CRM
Free plan · from $14/mo
Sales CRM with a free edition, process automation and Zia AI.
- Zoho CRM has a free plan. Teamleader does not, though it has a free trial.
- Teamleader also covers time tracking, invoicing, reports and quotes and estimates.
- Zoho CRM also covers workflow automation.
- 2.8GPA
Bitrix24
Free plan · from $49/mo
Flat-priced CRM with tasks, chat, video calls and a site builder.
- Bitrix24 has a free plan. Teamleader does not, though it has a free trial.
- Only Bitrix24 lists macOS, Windows and Linux apps.
- Bitrix24 is self-hostable, according to its own site.
- 2.2GPA
Insightly
Free trial · from $29/mo
CRM with built-in project management for after the sale.
- Teamleader also covers time tracking, invoicing and quotes and estimates.
- Insightly also covers tasks and workflow automation.
- 2.4GPA
Nutshell
Free trial · from $13/mo
Sales CRM with email marketing, forms and AI built into every plan.
- Teamleader also covers time tracking, invoicing and quotes and estimates.
- Nutshell also covers booking links, workflow automation and forms.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Teamleader free?
No, Teamleader is a paid product, but you can try it first. 14-day free trial, no credit card needed.
How much does Teamleader cost?
Teamleader lists 3 plans. Smart: €25 per user / month, billed annually (€30 monthly), 2-user minimum.
What platforms does Teamleader work on?
Teamleader is available on Web, iOS and Android.
Does Teamleader offer any discounts?
Teamleader publicly lists the following: 17% saving with annual billing; 25% off the first invoice.
Does Teamleader have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Teamleader is listed for Web, iOS and Android.
Does Teamleader have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Teamleader is listed for Web, iOS and Android.
Is Teamleader open source?
Teamleader is not described as open source on its own site, as read on Nov 12, 2026.
Who makes Teamleader?
Teamleader is made by a company of the same name.
What are the alternatives to Teamleader?
The closest alternatives to Teamleader in our directory are Pipedrive, Zoho CRM, Bitrix24, Insightly and Nutshell.
How does Teamleader compare with other CRM tools?
Teamleader's GPA of 2.2 is higher than 22 of the 72 other CRM tools we grade, and level with 18.
Is Teamleader good value for money?
ToolGPA grades Teamleader C for value for money. Its paid plans start at about $27.93 a month for each person, against a middle price of $27.92 for the category: 34 of the 66 others that charge start lower.
Could I make my own version of Teamleader?
The plain part of Teamleader you could make: sales pipeline, quotes and estimates, invoicing, time tracking and reports.
Where this guide comes from
The prices, plans, platforms and features were read from Teamleader’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Teamleader's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Teamleader. Prices change, so check teamleader.eu before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Teamleader, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/teamleader
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Teamleader: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/teamleader
Know someone choosing between CRM tools?
Send them this guide: toolgpa.com/tools/teamleader/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded CRM tools after Teamleader, each with an Insider's Guide of its own.
- CRM Software Insider's GuideEvery one of the 73 CRM tools we grade, compared
- HubSpot Insider's GuideFree CRM at the center of a marketing, sales and service suite3.2 GPA
- Bigin by Zoho CRM Insider's GuidePipeline-based CRM from Zoho for small businesses2.8 GPA
- Bitrix24 Insider's GuideFlat-priced CRM with tasks, chat, video calls and a site builder2.8 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Teamleader’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Teamleader is a trademark of its owner, and this guide is not made, paid for or approved by Teamleader. Prices and plans change: check teamleader.eu before you buy.