Insightly vs Teamleader (2026): which should you pick?
As of Nov 12, 2026, Insightly and Teamleader share a 2.2 GPA, neither has a free plan, and Teamleader starts cheaper, at about $27.93 a month for each person against $29 a month for each person.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Insightly grades higher on features. Teamleader grades higher on value for money. They get the same grade on the free plan, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Insightly
CRM with built-in project management for after the sale
Teamleader
CRM, quotes, invoices and projects for small businesses in Europe
Which one is for you
Pick Insightly if
- Fits if you deliver a project after every sale and want both in one system
- Works for teams that need custom fields and role-based permissions from the start
Look elsewhere if
- Pricey if you need workflow automation, lead routing or the AI Copilot, which start on Professional at $49 a user
- Skip it if you want to pay monthly, as the pricing page gives annual rates only
- Not for you if you want a free plan, because there's only a 14-day trial
- Watch out: quotes and price books need Enterprise at $99 a user, and marketing and ticketing are separate products
- Tight if your database is big: records stop at 100,000 on Plus and 250,000 on Professional
Pick Teamleader if
- Fits if you run a small European company that quotes and invoices
- Works for service businesses that bill by the project or the hour
Look elsewhere if
- Skip it if you work alone, as every package needs 2 users
- Pricey if you read the page's launch figures: they include a 25% discount on the first invoice
- Tight if you want multiple pipelines or forecasts, which are Flow only at €45
- Watch out: prices exclude VAT, and Boosters are bought per account on top
How we grade them
| 2.2GPAInsightlyFair | 2.2GPATeamleaderFair | |
|---|---|---|
| Value for money | DPlus is $29 a user a month against a middle of $24 for the CRMs here, and that's before you notice what's missing from it. Workflow automation, lead routing and the AI Copilot need Professional at $49, quotes and price books Enterprise at $99, and the pricing page shows annual billing only. | C€25 a user a month on annual billing, with a 2-user minimum, so €50 is the floor. |
| Free plan and trial | CThe pricing page lists no free plan, just a 14-day trial, though at least it doesn't ask for a card. After that the only prices shown are for a year at a time, so there's no single month to pay for while you think it over. | CA 14-day free trial with no card needed. No free plan. |
| Features | BLead and opportunity pipelines, projects made from won deals, workflow automation, advanced reports and dashboards, an AI Copilot, and sidebars for Gmail and Outlook. That's the CRM job plus the delivery work after it. Marketing automation and support ticketing are separate products you buy. | CCRM, quotes, projects, invoicing and expenses. Multiple pipelines, forecasts and leave management are limited to Flow. |
| Ease of use | CNo rating on record, and getting going means building pipelines, custom fields and permissions rather than opening an app and typing. The Gmail and Outlook sidebars help once you're set up, and the phone apps scan business cards and take voice notes. | CNo store rating on record. Quote templates and invoicing settings to set up. |
| Platforms and integrations | BWeb, iPhone and Android, with sidebars for Gmail and Outlook, but no desktop app. It connects to Slack, QuickBooks Online, Xero, Shopify, Jira and Calendly, and there's an API. | BWeb plus iOS and Android apps. The listing names no integrations. |
| Best for | teams that deliver projects after the sale | quotes and invoices beside customer records |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Insightly and Teamleader. How we grade
Price against what you get
Insightly starts at $29 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Teamleader starts at about $27.93 a month for each person and scores 2.3.
Insightly scores higher, and starts $1.07 a month higher: the question is whether the extra is worth that to you. Of the other CRM tools on the chart, 6 score higher than Insightly for less, and 24 score higher than Teamleader for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Insightly also covers tasks and workflow automation.
- Teamleader also covers time tracking, invoicing and quotes and estimates.
At a glance
| Insightly | Teamleader | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $29 per user / month, billed annually | €25 per user / month, billed annually (€30 billed monthly), excluding VAT |
| Free plan | None | None |
| Free trial | 14-day free trial, no credit card required | 14-day free trial, no credit card needed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Insightly Inc. (an Unbounce company) | Teamleader |
| Price read from | insightly.com | teamleader.eu |
| Checked | Oct 5, 2026 | Nov 12, 2026 |
Worth knowing
Insightly
- The pricing page lists no free plan, only a 14-day trial.
- Prices are shown for annual billing only; the pricing page gives no monthly rates.
- Lead routing, workflow automation and AI Copilot start at Professional; products, price books and quotes need Enterprise.
- Plans cap total records: 100,000 on Plus, 250,000 on Professional and 500,000 on Enterprise.
Teamleader
- There is no free plan; every package needs at least 2 users and prices exclude VAT.
- Multiple sales pipelines, forecasts and leave management are limited to the Flow package.
- The prices shown on the page include a discount of 25% on the first invoice for new customers. The list prices here are the regular ones.
- Boosters (extra add-ons) are bought per account and priced separately from the packages.
Key features
Insightly
- Pipelines and lead management
- Leads are captured, prioritized and distributed by criteria, and opportunities move through customizable pipelines. Lead assignment and routing start at Professional.
- Projects from won deals
- A won opportunity can be converted into a project and delivered with pipelines, milestones and tasks, so work after the sale stays in the same system.
- Workflow automation
- Automation takes over repetitive steps such as emails, reminders and onboarding tasks. Workflow automation is listed as a Professional plan feature.
- Dashboards and reports
- Advanced reports and pre-built business dashboards are included from the Plus plan, with customizable KPIs and dashboards that can be shared with the team.
- AI Copilot
- Copilot automates tasks, summarizes records and surfaces information from plain-language prompts. It is included from the Professional plan.
- Email sidebars and mobile apps
- Sidebars for Gmail and Outlook show and create leads and contacts from the inbox. The iOS and Android apps add business card scanning and voice notes.
Teamleader
- CRM
- Customer details sit in one place, with time tracked per customer for invoicing. Data can be imported from a mailbox or calendar, and contacts added from a VAT number, LinkedIn profile or card.
- Quotations
- Quotes are built from templates and products in the company's own branding, can be signed online by the customer, and show when they have been viewed.
- Projects from quotes
- An accepted quotation becomes a project with tasks in one click, with hours and budget tracked against it and billing done from the project.
- Invoicing and expenses
- E-invoices go out through Peppol on every package, with automatic payment reminders from Grow and forwarding to accounting software.
- Focus AI
- An assistant that sets up invoices and projects and keeps track of customers and deals. The page says it does nothing without the user's approval, and each package includes a monthly allowance of AI credits.
- Mobile app
- The iOS and Android app has clickable addresses for meetings, business card scanning, on-site quotations that can be signed there and then, notes and follow-up scheduling.
Plans
Insightly
Plus$29
per user / month, billed annually
Lead and contact management, project management, advanced reports and pre-built dashboards. 100,000 records and 10 GB of file storage.
Professional$49
per user / month, billed annually
Adds lead assignment and routing, workflow automation and AI Copilot. 250,000 records and 100 GB of file storage.
Enterprise$99
per user / month, billed annually
Adds sandboxes, products, price books and quotes, and audit logging. 500,000 records and 250 GB of file storage.
Teamleader
Smart€25
per user / month, billed annually (€30 monthly), 2-user minimum
CRM, time tracking, branded documents, invoicing, sending Peppol e-invoices, reports and insights, plus 100 free AI credits per account each month.
Grow€33
per user / month, billed annually (€39 monthly), 2-user minimum
Everything in Smart, plus receiving Peppol invoices, payment reminders, subscriptions, margin calculation and more quotation options. 200 AI credits a month.
Flow€45
per user / month, billed annually (€49.50 monthly), 2-user minimum
Everything in Grow, plus leave management, multiple sales pipelines, forecasts, multiple business entities and live chat support. 300 AI credits a month.
Ways to pay less
Insightly
No public discounts listed.
Teamleader
- Annual discount
17% saving with annual billing
The pricing calculator marks annual billing as saving 17% compared with monthly billing.
- Other savings
25% off the first invoice
New customers see a 25% discount on their first invoice in the pricing calculator.
Common questions
Which is cheaper, Insightly or Teamleader?
As of Nov 12, 2026, Teamleader is cheaper to start with: about $27.93 a month for each person, against $29 a month for each person for Insightly. Insightly starts at $29 per user / month, billed annually, and Teamleader starts at €25 per user / month, billed annually (€30 billed monthly), excluding VAT.
Which has a free plan, Insightly or Teamleader?
As of Nov 12, 2026, neither Insightly nor Teamleader has a free plan. Both have a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.