The TimeHero Insider’s Guide
Everything we know about TimeHero in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
TimeHero
The Insider’s Guide
Task and project planner that schedules work around your calendar
Every plan, grade, refund rule and rival among daily planner apps, read from TimeHero’s own pages.
Made by TimeHero Inc. · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from TimeHero’s own pages, its app-store listings and our grades. Every fact in it is on TimeHero’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 8 of the 69 other daily planner apps we grade
TimeHero is a task and project manager that works out when each task should be done. It reads connected Google and Office 365 calendars, places tasks in the free time between events, and replans when meetings are added, work finishes early or priorities change. Higher plans add projects, recurring tasks, workflow templates, timesheets and Gantt and workload reports for teams.
To get you started, here are 9 things to know about TimeHero, taken from its own pages and our grades.
- 1
Best for teams who want tasks scheduled for them
TimeHero works out when each task should happen: it reads your Google or Office 365 calendar, drops tasks into the gaps and replans when a meeting lands.
- 2
Paid plans start at $4.60 a month for each person
As its pricing page puts it: $4.60 per user / month, billed yearly.
- 3
You can try it first
7-day free trial of the Premium plan, no credit card required.
- 4
It runs on 4 platforms
Web, macOS, Windows and iOS.
- 5
Automatic task scheduling
Tasks are placed in the time left free by events on connected Google and Office 365 calendars, and the plan is redone when events, completions or priorities change.
- 6
Risk detection
A task is marked as at risk when it ends up planned close to its due date with little or no room left to reschedule it.
- 7
Recurring tasks
A repeating task plans itself inside its timeframe: one set to repeat once a week finds a slot between Monday and Friday. Professional and Premium only.
- 8
A 2.2 GPA, above 8 of 69
That is against the other daily planner apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of TimeHero you could make: tasks, time tracking, Gantt & timelines, templates, natural-language input and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
TimeHero at a glance
- Pricing
- Free trial, from $4.60 per user / month, billed yearly
- Free plan
- No
- Free trial
- 7-day free trial of the Premium plan, no credit card required.
- Runs on
- Web, macOS, Windows, iOS
- Made by
- TimeHero Inc.
- Category
- Daily Planner Apps
- Our grade
- 2.2 GPA, fair
The report card
Best for teams who want tasks scheduled for them
TimeHero works out when each task should happen: it reads your Google or Office 365 calendar, drops tasks into the gaps and replans when a meeting lands. But there's no free plan, Basic leaves out projects and recurring tasks, timesheets and Gantt charts need $22 a user a month, the iPhone app's latest version dates from December 2019, and there's no Android app.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Basic is $4.60 a user a month billed yearly, but that's the scheduling engine on its own: no projects, no folders, not even recurring tasks. Those start at Professional, $10 a user a month, against about $6 for a typical planner, and timesheets and Gantt charts wait on Premium at $22. |
| Free plan and trial | C | No free plan. There's a 7-day trial of Premium with no card asked for, and then it's pay or stop. Nonprofits and schools can write in for special pricing. |
| Features | B | It drops tasks into the gaps between your meetings, replans when something lands or finishes early, and flags a task as at risk when it's squeezed against its due date. Recurring tasks find their own slot, and there are workflow templates, timers, timesheets and Gantt and workload reports. That covers the job. |
| Ease of use | C | No store rating on record, and there's setting-up to do: a Google or Office 365 calendar to connect, projects to lay out, templates to build. The help centre's newest feature article is from August 2020, so the guides won't hold your hand. |
| Platforms and integrations | B | Web, Mac, Windows and iPhone, with Google Calendar, Office 365, Asana, Slack, Gmail, Zapier, Jira and HubSpot connected. No Android app is linked anywhere, and the iPhone app's latest App Store version dates from December 2019. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who TimeHero is for
- Fits if you want your team's tasks put on the calendar without anyone doing it by hand
- Works for Asana users who want assigned tasks planned around their meetings
Who it is not for
- Skip it if you're on Android, as the site links no app for it
- Not for you if you want a free plan, because after the 7-day trial it's paid only
- Tight if you take Basic, which has no projects, folders, recurring tasks or Zapier and Slack
- Pricey if you want timesheets, Gantt or workload reports, which need Premium at $22 a user a month billed yearly
- Watch out: the iPhone app's latest version is from December 2019 and the newest help article from August 2020
Good to know
Good for
- Teams that want tasks placed on the calendar for them
- Agencies that run the same project workflow for each client
- Asana users who want assigned tasks scheduled around meetings
Worth knowing
- There is no free plan. After the 7-day trial a paid subscription is needed to keep using it.
- Basic has no projects, folders, recurring tasks or Zapier and Slack integrations.
- Timesheets, the Gantt chart and workload reports are limited to Premium, at $22 per user / month billed yearly.
- The iOS app's latest App Store version dates from December 2019 and the help center's newest feature article from August 2020. The site links no Android app.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$4.60
A month to start, for each person
TimeHero is a paid product with a free trial, starting at $4.60 per user / month, billed yearly.
Nonprofits and schools can write in for special pricing.
Basic
$4.60
per user / month, billed yearly ($5 billed monthly)
The scheduling engine alone: tasks added through the Inbox and planned around Google or Office 365 calendars, plus the Asana connector.
Professional
$10
per user / month, billed yearly ($12 billed monthly)
Adds unlimited projects and folders, recurring tasks, Zapier and Slack integrations, 2 project templates and 2 guest users.
Premium
$22
per user / month, billed yearly ($27 billed monthly)
Adds unlimited workflow templates and guests, automated timesheets, and Gantt, forecast and workload reports.
Trying it first
7-day free trial of the Premium plan, no credit card required.
Read from timehero.com on Oct 5, 2026.
Ways to pay less
Annual discount
Up to 18% less with yearly billing
The pricing page's Yearly tab lists Basic at $4.60, Professional at $10 and Premium at $22 per user / month, against $5, $12 and $27 on the Monthly tab.
Stated on timehero.comNonprofit
Special pricing for nonprofits
The pricing FAQ says qualified non-profit organizations get special pricing on request. No rate is published; the vendor asks them to contact its team.
Stated on timehero.comEducation
Special pricing for educational institutions
The same FAQ extends special pricing to qualified educational institutions, again arranged by contacting the TimeHero team.
Stated on timehero.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, macOS, Windows and iOS
Task and project planner that schedules work around your calendar. Here is what it does, as its own site describes it, and what it covers: templates, tasks, natural-language input, auto-scheduling, Gantt & timelines, time tracking, reports.
Recurring tasks find their own slot, and there are workflow templates, timers, timesheets and Gantt and workload reports.
- Automatic task scheduling
- Tasks are placed in the time left free by events on connected Google and Office 365 calendars, and the plan is redone when events, completions or priorities change.
- Risk detection
- A task is marked as at risk when it ends up planned close to its due date with little or no room left to reschedule it.
- Recurring tasks
- A repeating task plans itself inside its timeframe: one set to repeat once a week finds a slot between Monday and Friday. Professional and Premium only.
- Workflow templates
- Reusable project templates link task and event dates through dependencies, so a whole project can be scheduled across a team in one step. Professional includes 2.
- Timers and timesheets
- A timer can be started on any task and the time is logged when the task is completed. Timesheets comparing estimated and actual time are part of Premium.
- Gantt, forecast and workload reports
- Premium generates Gantt charts, forecasts of future schedules and workload views of each team member's capacity.
Where it runs
- Web
- macOS
- Windows
- iOS
What it works with
- Google Calendar
- Office 365
- Asana
- Slack
- Gmail
- Zapier
- Jira
- HubSpot CRM
TimeHero is made by TimeHero Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
8/69
Other daily planner apps it is graded above
TimeHero's GPA of 2.2 is higher than 8 of the 69 other daily planner apps we grade, and level with 8.
It stands best on features (B, above 32 of 69) and worst on value for money (D, above 0).
Its paid plans start at $4.60 a month for each person, against a middle price of $4.17 for the category: 28 of the 52 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 11 tools score higher and cost less.
Each grade against the category
Every bar is all 70 daily planner apps we grade, cut by the letter each got. TimeHero’s own letter is outlined.
- DValue for moneyAbove 0 of 69
- CFree plan and trialAbove 6 of 69
- BFeaturesAbove 32 of 69
- CEase of useAbove 0 of 69
- BPlatforms and integrationsAbove 25 of 69
Price against what you get
Each dot is one of 57 daily planner apps. Further left costs less; higher up scores better on features, ease of use and platforms. TimeHero is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of TimeHero you could make: tasks, time tracking, Gantt & timelines, templates, natural-language input and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 53 of the 69 other daily planner apps grade higher. It costs $55.20 a year.
What you could make
- Tasks, time tracking, Gantt & timelines, templates, natural-language input and reports: an app builder makes these well.
What you could not
- A scheduler that rearranges your day as things move.
- Apps for macOS, Windows and iOS that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Google Calendar, Office 365 and Asana among them.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. TimeHero’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Motion, SkedPal, FlowSavvy, Reclaim.ai and Trevor AI
The 5 tools TimeHero is most often weighed against, with where each one differs from it.
- 2.4GPA
Motion
Free trial · from $19/mo
AI work planner that auto-schedules tasks on your calendar.
- Only Motion lists an Android app.
- TimeHero also covers templates, natural-language input, Gantt & timelines, time tracking and reports.
- Motion also covers meeting notes, calendar and booking links.
- 2.4GPA
SkedPal
Free trial · from $9.95/mo
Auto-scheduling calendar that time-blocks your to-do list.
- Only SkedPal lists Linux and Android apps.
- TimeHero also covers templates, Gantt & timelines and reports.
- SkedPal also covers time blocking and calendar.
- 2.6GPA
FlowSavvy
Free plan · from $10/mo
Calendar that auto-schedules tasks and replans when things change.
- FlowSavvy has a free plan. TimeHero does not, though it has a free trial.
- Only TimeHero lists macOS and Windows apps.
- Only FlowSavvy lists an Android app.
- 2.0GPA
Reclaim.ai
Free plan · from $10/mo
AI scheduling layer for Google Calendar and Outlook.
- Reclaim.ai has a free plan. TimeHero does not, though it has a free trial.
- Only TimeHero lists macOS, Windows and iOS apps.
- TimeHero also covers templates, natural-language input, Gantt & timelines, time tracking and reports.
- 2.6GPA
Trevor AI
Free plan · from $5/mo
Web planner that time-blocks tasks into your calendar with AI.
- Trevor AI has a free plan. TimeHero does not, though it has a free trial.
- Only TimeHero lists macOS, Windows and iOS apps.
- TimeHero also covers templates, natural-language input, Gantt & timelines and time tracking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is TimeHero free?
No, TimeHero is a paid product, but you can try it first. 7-day free trial of the Premium plan, no credit card required.
How much does TimeHero cost?
TimeHero lists 3 plans. Basic: $4.60 per user / month, billed yearly ($5 billed monthly).
What platforms does TimeHero work on?
TimeHero is available on Web, macOS, Windows and iOS.
Does TimeHero offer any discounts?
TimeHero publicly lists the following: Up to 18% less with yearly billing; Special pricing for nonprofits; Special pricing for educational institutions.
Does TimeHero have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. TimeHero is listed for Web, macOS, Windows and iOS.
Does TimeHero have a Linux app?
No Linux app was listed when its pages were read on Oct 5, 2026. TimeHero is listed for Web, macOS, Windows and iOS.
Is TimeHero open source?
TimeHero is not described as open source on its own site, as read on Oct 5, 2026.
What does TimeHero integrate with?
TimeHero's listing names Google Calendar, Office 365, Asana, Slack, Gmail, Zapier, Jira and HubSpot CRM.
Does TimeHero have a student discount?
Special pricing for educational institutions. The same FAQ extends special pricing to qualified educational institutions, again arranged by contacting the TimeHero team.
Who makes TimeHero?
TimeHero is made by TimeHero Inc.
What are the alternatives to TimeHero?
The closest alternatives to TimeHero in our directory are Motion, SkedPal, FlowSavvy, Reclaim.ai and Trevor AI.
How does TimeHero compare with other daily planner apps?
TimeHero's GPA of 2.2 is higher than 8 of the 69 other daily planner apps we grade, and level with 8.
Is TimeHero good value for money?
ToolGPA grades TimeHero D for value for money. Its paid plans start at $4.60 a month for each person, against a middle price of $4.17 for the category: 28 of the 52 others that charge start lower.
Could I make my own version of TimeHero?
The plain part of TimeHero you could make: tasks, time tracking, Gantt & timelines, templates, natural-language input and reports.
Where this guide comes from
The prices, plans, platforms and features were read from TimeHero’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from TimeHero's own pages on 5 October 2026. Also tested with a demo account on 2026-05-15.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by TimeHero Inc. Prices change, so check timehero.com before you buy.
- timehero.com
- timehero.com/pricing
- timehero.com/features
- timehero.com/integrations
- timehero.com/downloads/timehero-for-mac
- timehero.com/downloads/windows
- timehero.com/terms-of-service
- apps.apple.com/us/app/timehero/id1034771345
- help.timehero.com/en/
- help.timehero.com/en/collections/2514636-latest-feature-additions
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- TimeHero, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/timehero
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "TimeHero: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/timehero
Know someone choosing between daily planner apps?
Send them this guide: toolgpa.com/tools/timehero/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded daily planner apps after TimeHero, each with an Insider's Guide of its own.
- Daily Planner Apps Insider's GuideEvery one of the 70 daily planner apps we grade, compared
- Hero Assistant Insider's GuideDaily assistant app combining calendar, to-dos, habits and notes3.4 GPA
- LiveIt Insider's GuidePersonal organizer joining planner, journal, notes and habits3.4 GPA
- Open Sunsama Insider's GuideSelf-hostable daily planner with time blocking and an MCP server3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what TimeHero’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. TimeHero is a trademark of its owner, and this guide is not made, paid for or approved by TimeHero Inc. Prices and plans change: check timehero.com before you buy.