The todo.vu Insider’s Guide
Everything we know about todo.vu in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
todo.vu
The Insider’s Guide
Task management with built-in time tracking and client billing
Every plan, grade, refund rule and rival among to-do list apps, read from todo.vu’s own pages.
Made by Kitovu Pty Ltd · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from todo.vu’s own pages, its app-store listings and our grades. Every fact in it is on todo.vu’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 92 of the 123 other to-do list apps we grade
todo.vu is a task manager for freelancers, consultants and small teams that tracks time on each task and turns it into billing reports for clients. Tasks are linked to clients and projects, can be emailed into a workspace and can repeat on a schedule. It is made by Kitovu Pty Ltd in Australia. One staff user can use it free, and teams pay per user up to a monthly cap.
To get you started, here are 9 things to know about todo.vu, taken from its own pages and our grades.
- 1
Best for freelancers who bill clients by the hour
todo.vu is a task manager for people who bill by the hour: every task links to a client and a project, a timer runs from the task, and the hours become a billing report.
- 2
Paid plans start at $9 a month for each person
As its pricing page puts it: $9 per user / month.
- 3
There is a free plan
Solo Free: one staff user with tasks, time tracking, billing, reports, unlimited clients and projects, client log-ins and 1GB of storage. No credit card required.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Tasks tied to clients and projects
In-house, personal and client tasks share one workspace. A task links to a client, a project, files and team members, and custom labels and kanban dashboards sort the list.
- 6
Time tracking on each task
A timer starts from the task, or time is logged by hand afterward. Time is recorded against the individual task, not only against the project.
- 7
Billing rates and reports
Billing rates are set per project and per staff member, time is marked billable or not, and itemized billing reports with fixed charges are shared with clients by link.
- 8
A 2.8 GPA, above 92 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of todo.vu you could make: tasks, time tracking, kanban boards, calendar, reports and templates. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
todo.vu at a glance
- Pricing
- Free plan, from $9 per user / month
- Free plan
- Yes
- Free trial
- 14-day trial of every feature with unlimited users on each new workspace, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Kitovu Pty Ltd
- Category
- To-Do List Apps
- Our grade
- 2.8 GPA, good
The report card
Best for freelancers who bill clients by the hour
todo.vu is a task manager for people who bill by the hour: every task links to a client and a project, a timer runs from the task, and the hours become a billing report. One person can use it free, but a team pays $9 a user a month, capped at $99, there's no annual plan or refunds, prices don't state a currency, and the phone apps are companions, so staff and bills are handled in the web app.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Business Time is $9 a user a month, capped at $99 however big the team. That's dear for a plain to-do list, so we've set it against its own listed rivals, which track time and bill clients too, and among those $9 a user is mid-pack. No annual plan, and paid months aren't refunded. |
| Free plan and trial | A | Solo Free gives one staff user tasks, time tracking, billing, reports, unlimited clients and projects, client log-ins and 1GB of storage, with no card asked for. A freelancer working alone hits no cap here. You just can't put your own branding on the reports. |
| Features | B | Tasks tied to clients and projects, a timer on each task, billing rates per project and per person, and itemized reports shared with clients by link. Email a task in, repeat it on a schedule, sort it on a kanban dashboard. Clients log in and see only their own work. |
| Ease of use | C | No rating on record, and this is a web app where the work is building the thing itself: clients, projects, billing rates and reports all need setting up before a bill goes out. A new workspace does start with a 14-day trial of everything, with no card. |
| Platforms and integrations | B | Web, iPhone and Android, with a Zapier Zap, an Add-Task API, a hosted MCP server and due dates that sync to any iCal-compatible calendar. A real list of connections, but no desktop app, so it tops out here. And the phone apps are companions, says the vendor. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who todo.vu is for
- Fits if you're a freelancer or consultant who bills clients by the hour
- Works for solo users who want time tracking and billing on the free plan
Who it is not for
- Skip it if you just want a personal to-do list, as it's built around clients and billing
- Pricey if a second person joins, because the free plan covers one staff user and then it's $9 each, up to $99
- Not for you if you run everything from your phone, since staff and billing reports are handled in the web app
- Watch out: there's no annual plan, paid months aren't refunded, and prices show a $ with no stated currency
- Tight if you want your own branding, as the free plan allows none on reports or the workspace
Good to know
Good for
- Freelancers and consultants who bill clients by the hour
- Small agencies tracking client and in-house work together
- Solo users who want time tracking and billing on a free plan
Worth knowing
- The free plan allows one staff user and no custom branding of the workspace or billing reports.
- Prices are shown with a $ sign and no stated currency, and the company is based in Australia.
- The vendor's launch post calls the mobile apps companions: adding staff and preparing billing reports are done in the web app.
- Paid workspaces are billed every 30 days with no refunds, and no annual plan is listed.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9
A month to start, for each person. There is a free plan too
todo.vu has a free plan. Paid plans start at $9 per user / month.
No annual plan, and paid months aren't refunded.
Solo Free
$0
One staff user: tasks, time tracking, billing, reports, kanban dashboard, email integration, client log-ins and 1GB of storage. No custom branding.
Business Time
$9
per user / month, billed monthly
Unlimited staff users, custom branding on the workspace and billing reports, 2GB of storage per user and priority support. Capped at $99 per month.
The free plan
Solo Free: one staff user with tasks, time tracking, billing, reports, unlimited clients and projects, client log-ins and 1GB of storage. No credit card required.
Trying it first
14-day trial of every feature with unlimited users on each new workspace, no credit card required
Read from todo.vu on Oct 9, 2026.
Ways to pay less
Nonprofit
Discounted seats for not-for-profits on request
todo.vu's not-for-profit page says it will consider discounted seat pricing for not-for-profit organizations case by case, on top of the capped monthly price.
Stated on todo.vuOther savings
Trial credit toward the subscription
Actions taken in a workspace during the 14-day trial earn credit that reduces the cost of the subscription afterward.
Stated on todo.vu
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Task management with built-in time tracking and client billing. Here is what it does, as its own site describes it, and what it covers: public API, templates, tasks, calendar, kanban boards, time tracking, reports.
Email a task in, repeat it on a schedule, sort it on a kanban dashboard.
- Tasks tied to clients and projects
- In-house, personal and client tasks share one workspace. A task links to a client, a project, files and team members, and custom labels and kanban dashboards sort the list.
- Time tracking on each task
- A timer starts from the task, or time is logged by hand afterward. Time is recorded against the individual task, not only against the project.
- Billing rates and reports
- Billing rates are set per project and per staff member, time is marked billable or not, and itemized billing reports with fixed charges are shared with clients by link.
- Repeating tasks and calendar sync
- Each occurrence of a recurring task can be changed on its own and has its own reminders. Due dates sync to any iCal-compatible calendar.
- Email-in tasks and client access
- Every workspace has an email address that turns messages and attachments into tasks. Clients can be invited to see only their own work, and contractors limited to set clients.
- API, Zapier and MCP server
- An Add-Task API and a Zapier Zap create tasks from other apps, and a hosted MCP server lets an AI agent manage tasks and log time through OAuth.
Where it runs
- Web
- iOS
- Android
What it works with
- Zapier
- Google Sheets
- Google Calendar
- Office 365 Calendar
todo.vu is made by Kitovu Pty Ltd.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
92/123
Other to-do list apps it is graded above
todo.vu's GPA of 2.8 is higher than 92 of the 123 other to-do list apps we grade, and level with 10.
It stands best on free plan and trial (A, above 87 of 123) and worst on ease of use (C, above 10).
Its paid plans start at $9 a month for each person, against a middle price of $3 for the category: 65 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 21 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. todo.vu’s own letter is outlined.
- CValue for moneyAbove 13 of 123
- AFree plan and trialAbove 87 of 123
- BFeaturesAbove 81 of 123
- CEase of useAbove 10 of 123
- BPlatforms and integrationsAbove 73 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. todo.vu is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of todo.vu you could make: tasks, time tracking, kanban boards, calendar, reports and templates. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 2.8 is higher than 92 of the 123 other to-do list apps we grade. It costs $108 a year.
What you could make
- Tasks, time tracking, kanban boards, calendar, reports and templates: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Zapier, Google Sheets and Google Calendar among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. todo.vu’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Nozbe, Todoist, Priority Matrix, Paymo and Avaza
The 5 tools todo.vu is most often weighed against, with where each one differs from it.
- 2.4GPA
Nozbe
Free plan · from $9/mo
To-do app for small teams built on projects, tasks and comments.
- Only Nozbe lists macOS and Windows apps.
- todo.vu also covers kanban boards and reports.
- Nozbe also covers team chat.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Only Todoist lists macOS, Windows and Linux apps.
- Only Todoist lists a browser extension.
- todo.vu also covers time tracking and reports.
- 2.6GPA
Priority Matrix
Free plan · from $12/mo
Eisenhower-matrix task and project manager for teams.
- Only Priority Matrix lists macOS and Windows apps.
- Only Priority Matrix lists a browser extension.
- todo.vu also covers calendar, kanban boards and time tracking.
- 2.4GPA
Paymo
Free plan · from $5.9/mo
Project management with time tracking and client invoicing.
- Only Paymo lists macOS, Windows and Linux apps.
- todo.vu also covers templates, calendar and reports.
- Paymo also covers Gantt & timelines, Pomodoro timer and invoicing.
- 2.4GPA
Avaza
Free plan · from $9.96/mo
Project management with timesheets, expenses and invoicing.
- todo.vu also covers templates, tasks and calendar.
- Avaza also covers Gantt & timelines, team chat and invoicing.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is todo.vu free?
todo.vu has a free plan. Solo Free: one staff user with tasks, time tracking, billing, reports, unlimited clients and projects, client log-ins and 1GB of storage.
How much does todo.vu cost?
todo.vu lists 2 plans. Solo Free: $0.
What platforms does todo.vu work on?
todo.vu is available on Web, iOS and Android.
Does todo.vu offer any discounts?
todo.vu publicly lists the following: Discounted seats for not-for-profits on request; Trial credit toward the subscription.
Does todo.vu have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. todo.vu is listed for Web, iOS and Android.
Does todo.vu have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. todo.vu is listed for Web, iOS and Android.
Is todo.vu open source?
todo.vu is not described as open source on its own site, as read on Oct 9, 2026.
Does todo.vu have an API?
Yes. todo.vu offers a public API, according to its own site.
What does todo.vu integrate with?
todo.vu's listing names Zapier, Google Sheets, Google Calendar and Office 365 Calendar.
Does todo.vu have a free trial?
Yes. 14-day trial of every feature with unlimited users on each new workspace, no credit card required.
Who makes todo.vu?
todo.vu is made by Kitovu Pty Ltd.
What are the alternatives to todo.vu?
The closest alternatives to todo.vu in our directory are Nozbe, Todoist, Priority Matrix, Paymo and Avaza.
How does todo.vu compare with other to-do list apps?
todo.vu's GPA of 2.8 is higher than 92 of the 123 other to-do list apps we grade, and level with 10.
Is todo.vu good value for money?
ToolGPA grades todo.vu C for value for money. Its paid plans start at $9 a month for each person, against a middle price of $3 for the category: 65 of the 68 others that charge start lower.
Could I make my own version of todo.vu?
The plain part of todo.vu you could make: tasks, time tracking, kanban boards, calendar, reports and templates.
Where this guide comes from
The prices, plans, platforms and features were read from todo.vu’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from todo.vu's own pages on 9 October 2026. Also tested with a demo account on 2026-03-20.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Kitovu Pty Ltd. Prices change, so check todo.vu before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- todo.vu, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/todo-vu
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "todo.vu: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/todo-vu
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/todo-vu/guide
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See our other guides
The best-graded to-do list apps after todo.vu, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what todo.vu’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. todo.vu is a trademark of its owner, and this guide is not made, paid for or approved by Kitovu Pty Ltd. Prices and plans change: check todo.vu before you buy.