Paymo vs todo.vu

Paymo

• Freelancers billing clients for tracked time, on the single-user plans
• Agencies and consultancies that track time and invoice from one tool
• Teams that want resource scheduling and leave planning beside their projects

todo.vu

• Freelancers and consultants who bill clients by the hour
• Small agencies tracking client and in-house work together
• Solo users who want time tracking and billing on a free plan

Paymo

• Free and Solo are limited to 1 user, with 2 and 5 projects respectively. Adding teammates means moving to Plus or Pro.
• Gantt charts, task dependencies, team scheduling, timesheet approvals and leave management are on the Pro plan only.
• Integrations and API access start at the Plus plan.
• Monthly billing costs more: $9.9, $15.9 and $23.9 against $5.9, $10.9 and $16.9 on annual billing.

todo.vu

• The free plan allows one staff user and no custom branding of the workspace or billing reports.
• Prices are shown with a $ sign and no stated currency, and the company is based in Australia.
• The vendor's launch post calls the mobile apps companions: adding staff and preparing billing reports are done in the web app.
• Paid workspaces are billed every 30 days with no refunds, and no annual plan is listed.

Paymo

Time tracking

Time is logged with a stopwatch, as intervals or in bulk. The Paymo Track desktop app can also record time spent in desktop apps automatically and includes a Pomodoro mode.

Task views

The task list view is on every plan. Calendar and Kanban views start on Solo, the spreadsheet view and cross-project Meta Kanban on Plus, and the Gantt chart on Pro.

Invoicing, estimates and expenses

Timesheet data can be turned into invoices, which are unlimited on every plan. Estimates, expenses and recurring invoices are added on Plus.

Team scheduling and leave

The Pro plan adds employee scheduling, a workload view, automatic ghost bookings and employee leave management.

Project profitability and templates

From the Plus plan, projects can be created from templates and their profitability tracked. Flat-rate and retainer project types start on Solo.

File proofing and versioning

Files can be reviewed and versioned inside Paymo from the Plus plan, which also raises storage to 50 GB.

todo.vu

Tasks tied to clients and projects

In-house, personal and client tasks share one workspace. A task links to a client, a project, files and team members, and custom labels and kanban dashboards sort the list.

Time tracking on each task

A timer starts from the task, or time is logged by hand afterward. Time is recorded against the individual task, not only against the project.

Billing rates and reports

Billing rates are set per project and per staff member, time is marked billable or not, and itemized billing reports with fixed charges are shared with clients by link.

Repeating tasks and calendar sync

Each occurrence of a recurring task can be changed on its own and has its own reminders. Due dates sync to any iCal-compatible calendar.

Email-in tasks and client access

Every workspace has an email address that turns messages and attachments into tasks. Clients can be invited to see only their own work, and contractors limited to set clients.

API, Zapier and MCP server

An Add-Task API and a Zapier Zap create tasks from other apps, and a hosted MCP server lets an AI agent manage tasks and log time through OAuth.

Paymo

• Free$0

  1 user, 1 client and 2 projects with unlimited tasks, time tracking and invoices, the task list view and 1 GB of storage.

• Solo$5.9

  per month, billed annually ($9.9 billed monthly)

  1 user, 3 clients and 5 projects. Adds calendar and Kanban task views, flat-rate and retainer projects, guest access, in-app support and 5 GB of storage.

• Plus$10.9

  per user / month, billed annually ($15.9 billed monthly)

  Unlimited users, clients and projects. Adds spreadsheet view, recurring tasks, timesheet reports, estimates, expenses, proofing, integrations, API access and 50 GB.

• Pro$16.9

  per user / month, billed annually ($23.9 billed monthly)

  Adds Gantt charts, task dependencies, employee scheduling and workload, timesheet approvals, leave management, priority support and 500 GB of storage.

todo.vu

• Solo Free$0

  One staff user: tasks, time tracking, billing, reports, kanban dashboard, email integration, client log-ins and 1GB of storage. No custom branding.

• Business Time$9

  per user / month, billed monthly

  Unlimited staff users, custom branding on the workspace and billing reports, 2GB of storage per user and priority support. Capped at $99 per month.

Paymo

• Annual discount

  Up to 40% off with annual billing

  Paymo's pricing FAQ puts the saving from yearly payment at up to 40%. Solo is $5.9 instead of $9.9 a month, Plus $10.9 instead of $15.9 and Pro $16.9 instead of $23.9 per user.

• Other savings

  Reduced first 3 months on monthly plans

  A Summer Special Offer gives new customers on monthly billing up to 40% off for the first three months: $5.9 Solo, $10.9 Plus and $16.9 Pro. The page shows no end date.

• Education

  Half price for schools and universities

  Paymo offers universities, colleges and schools its plans at half price. The offer is activated by contacting the company after signing up and cannot be combined with other promotions.

todo.vu

• Nonprofit

  Discounted seats for not-for-profits on request

  todo.vu's not-for-profit page says it will consider discounted seat pricing for not-for-profit organizations case by case, on top of the capped monthly price.

• Other savings

  Trial credit toward the subscription

  Actions taken in a workspace during the 14-day trial earn credit that reduces the cost of the subscription afterward.