Priority Matrix vs todo.vu
We give Priority Matrix a 3.4 GPA and todo.vu a 3.6, out of 4.0. Priority Matrix grades higher on ease of use. todo.vu grades higher on value for money and the free plan. They get the same grade on features and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Priority Matrix
Eisenhower-matrix task and project manager for teams
todo.vu
Task management with built-in time tracking and client billing
How we grade them
| 3.4GPAPriority MatrixVery good | 3.6GPAtodo.vuExcellent | |
|---|---|---|
| Value for money | CPro is $12 a user a month billed annually, or $15 monthly. A typical to-do app starts around $3.99, so this sits at the dear end, even for a team tool. And Gantt charts and advanced reports aren't in Pro. They need PM Collaborate, which costs the same but has a 5-user minimum. | BBusiness Time is $9 a user a month, capped at $99 a month however big the team. That's dear for a plain to-do list, but this does time tracking and client billing, and it's about what its listed rivals charge per user. No annual plan is listed, and paid months aren't refunded. |
| Free plan and trial | BThere's a real free tier for up to 5 people, but it stops at 5 projects and 100 open items (250 counting finished ones), with Gantt charts and reports switched off. You land on it when the 14-day trial, which needs no credit card, runs out. | ASolo Free gives one staff user tasks, time tracking, billing, reports, unlimited clients and projects, client log-ins and 1GB of storage, with no card asked for. A freelancer could run a whole business on it. You just can't put your own branding on the reports. |
| Features | AEvery project is a four-quadrant matrix. Items carry an owner, followers, dates, progress, effort estimates, files and their own chat. Reports show status by project or teammate, Gantt charts come on the higher plans, and an Outlook add-in turns emails into tasks. That's the whole job and then some. | ATasks tied to clients and projects, a timer on each task, billing rates per project and per person, and itemized reports shared with clients by link. Email a task into your workspace, repeat it on a schedule, sort it on a kanban dashboard. Clients can log in and see only their own work. |
| Ease of use | A4.6 from about 1,400 App Store ratings. The idea is easy to pick up: four quadrants, and each task goes in one of them. | BA new workspace starts with a 14-day trial of everything, with no card, so you can poke around first. But linking tasks, clients, rates and reports is more to set up than a simple list. There's no rating on record to go by, so it stops at a B. |
| Platforms and integrations | AWeb, Mac, Windows, iOS, Android and browser extensions, and the native apps keep working offline. Add-ins put it inside Outlook and Microsoft Teams, and Gmail is on the list too. API developer access is listed only under Enterprise. | AWeb, iPhone and Android, with a Zapier Zap, an Add-Task API, a hosted MCP server for AI agents and due dates that sync to any iCal-compatible calendar. Mind the catch: the vendor calls the mobile apps companions, and billing reports are prepared in the web app. |
| Best for | teams that prioritise by urgent and important | freelancers who bill clients by the hour |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Priority Matrix and todo.vu. How we grade
Where they differ
- Priority Matrix starts at $12 per user / month, billed annually ($15 billed monthly). todo.vu starts at $9 per user / month.
- Only Priority Matrix lists macOS and Windows apps.
- Only Priority Matrix lists a browser extension.
- Priority Matrix also covers Gantt & timelines.
- todo.vu also covers calendar, kanban boards and time tracking.
At a glance
| Priority Matrix | todo.vu | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $12 per user / month, billed annually ($15 billed monthly) | $9 per user / month |
| Free plan | Free tier for teams of up to 5 people: 5 projects and 100 open items (250 including finished ones), without Gantt charts or reports. An account drops to it when the trial ends. | Solo Free: one staff user with tasks, time tracking, billing, reports, unlimited clients and projects, client log-ins and 1GB of storage. No credit card required. |
| Free trial | 14-day free trial, no credit card required, on all platforms | 14-day trial of every feature with unlimited users on each new workspace, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Appfluence Inc. | Kitovu Pty Ltd |
| Price read from | appfluence.com | todo.vu |
| Checked | Oct 6, 2026 | Oct 9, 2026 |
Who each one suits
Priority Matrix
- Teams that prioritize with the Eisenhower urgent-important method
- Organizations that work mainly in Outlook and Microsoft Teams
- Managers who want reports per teammate and one-on-one views
- Groups of up to 5 that fit inside the free tier
todo.vu
- Freelancers and consultants who bill clients by the hour
- Small agencies tracking client and in-house work together
- Solo users who want time tracking and billing on a free plan
Worth knowing
Priority Matrix
- The free tier stops at 5 projects, 100 open items and 5 teammates, and has no Gantt chart or reports.
- PM Collaborate and Business Class require at least 5 users, and Pro is limited to 100 projects and 25 seats.
- Gantt charts, advanced reports and restricted projects are not part of the Pro plan.
- API developer access and multi-factor authentication are listed only under Enterprise.
todo.vu
- The free plan allows one staff user and no custom branding of the workspace or billing reports.
- Prices are shown with a $ sign and no stated currency, and the company is based in Australia.
- The vendor's launch post calls the mobile apps companions: adding staff and preparing billing reports are done in the web app.
- Paid workspaces are billed every 30 days with no refunds, and no annual plan is listed.
Key features
Priority Matrix
- Four-quadrant projects
- Each project is a matrix of four quadrants based on the Eisenhower method, used to separate urgent work from important work and to hold ideas until they are ready.
- Item details and files
- Items carry icons, notes, dates, progress, effort estimates and attached files, and can be sorted, tagged, filtered and searched.
- Assignments, followers and chat
- A task is assigned to one owner and can have several followers. An in-app chat and history stream record the conversation and progress for each item or project.
- Reports and Gantt charts
- Daily, weekly or custom-period reports show status by project or by teammate. Advanced reports and Gantt charts start at the PM Collaborate plan.
- Outlook and Microsoft Teams add-ins
- The Outlook add-in turns emails into tasks with due dates and reminders. The Teams app manages projects inside Teams and sends reminders through a chatbot.
- Native apps with offline use
- Apps for Mac, Windows, iOS and Android keep local storage and caches so work continues offline, alongside a web app and browser extensions.
todo.vu
- Tasks tied to clients and projects
- In-house, personal and client tasks share one workspace. A task links to a client, a project, files and team members, and custom labels and kanban dashboards sort the list.
- Time tracking on each task
- A timer starts from the task, or time is logged by hand afterward. Time is recorded against the individual task, not only against the project.
- Billing rates and reports
- Billing rates are set per project and per staff member, time is marked billable or not, and itemized billing reports with fixed charges are shared with clients by link.
- Repeating tasks and calendar sync
- Each occurrence of a recurring task can be changed on its own and has its own reminders. Due dates sync to any iCal-compatible calendar.
- Email-in tasks and client access
- Every workspace has an email address that turns messages and attachments into tasks. Clients can be invited to see only their own work, and contractors limited to set clients.
- API, Zapier and MCP server
- An Add-Task API and a Zapier Zap create tasks from other apps, and a hosted MCP server lets an AI agent manage tasks and log time through OAuth.
Plans
Priority Matrix
Free$0
Up to 5 teammates, 5 projects and 100 open items (250 in total), with the Gantt chart and report system switched off.
Pro$12
per user / month, billed annually ($15 billed monthly)
For individuals and small teams of up to 25 seats: up to 100 projects, 50 GB of file storage and 3 years of item history.
PM Collaborate$12
per user / month, billed annually ($15 billed monthly)
Minimum 5 users. Unlimited projects and item history, restricted projects, advanced reports, Gantt charts, user groups and company branding.
Business Class$24
per user / month, billed annually ($30 billed monthly)
Minimum 5 users. Adds Microsoft Copilot integration, automatic user provisioning, 1000 GB of file storage and dedicated training.
EnterpriseCustom
Custom deployment with extended Teams integrations, unlimited storage, API developer access, multi-factor authentication and volume pricing.
todo.vu
Solo Free$0
One staff user: tasks, time tracking, billing, reports, kanban dashboard, email integration, client log-ins and 1GB of storage. No custom branding.
Business Time$9
per user / month, billed monthly
Unlimited staff users, custom branding on the workspace and billing reports, 2GB of storage per user and priority support. Capped at $99 per month.
Ways to pay less
Priority Matrix
- Annual discount
Save 20% with annual billing
The pricing page marks annual billing as a 20% saving: Pro and PM Collaborate are $12 instead of $15 per user a month, and Business Class is $24 instead of $30.
- Nonprofit
50% off for registered nonprofits
Appfluence says it currently gives qualifying non-governmental nonprofits and registered charities a 50% discount, arranged by sending the company a message.
- Education
Discounts for students, teachers and schools
Students, teachers and staff at educational institutions qualify for a discount on any plan. Individuals are pointed to a discounted license, and institutions contact sales.
todo.vu
- Nonprofit
Discounted seats for not-for-profits on request
todo.vu's not-for-profit page says it will consider discounted seat pricing for not-for-profit organizations case by case, on top of the capped monthly price.
- Other savings
Trial credit toward the subscription
Actions taken in a workspace during the 14-day trial earn credit that reduces the cost of the subscription afterward.
