Avaza vs todo.vu

Avaza

• Consultancies and agencies that bill clients for tracked time
• Small teams that want projects, timesheets and invoicing in one tool
• Businesses with many outside collaborators, who are free on every plan

todo.vu

• Freelancers and consultants who bill clients by the hour
• Small agencies tracking client and in-house work together
• Solo users who want time tracking and billing on a free plan

Avaza

• Plans include a fixed number of users per role; extra timesheet, scheduling or admin/finance users cost $7 a month each.
• The Free plan stops at 5 active projects, 10 customers, 5 invoices and bills a month and 100 MB of storage.
• Every plan includes only 1 resource scheduling user and 5 chat members; more are paid add-ons.
• The iOS and Android apps are for time tracking. The pricing page describes the rest as a responsive web app with no software to install.

todo.vu

• The free plan allows one staff user and no custom branding of the workspace or billing reports.
• Prices are shown with a $ sign and no stated currency, and the company is based in Australia.
• The vendor's launch post calls the mobile apps companions: adding staff and preparing billing reports are done in the web app.
• Paid workspaces are billed every 30 days with no refunds, and no annual plan is listed.

Avaza

Tasks in lists, boards and Gantt charts

Tasks carry priorities, deadlines and assignees and can be viewed as a list, a kanban board or a Gantt chart, grouped by project, assignee or priority.

Resource scheduling

A drag-and-drop schedule books people onto projects, with an availability bar that shows who is under or over capacity. Leave and public holidays can be added.

Timesheets and timers

Time is logged with a start-stop timer or entered by day or week, marked billable or not, and compared with task estimates. Customers can approve timesheets.

Quotes and invoicing

Estimates can be converted into projects or invoices, and uninvoiced time, expenses and fixed amounts are pulled onto an invoice that can be paid online.

Expense tracking

Staff record expenses in the browser or the mobile apps, or email a photo of a receipt to Avaza, and link each one to a project or client.

Team chat

Channels and direct chats for team members, with external contacts able to chat at no charge. Each plan includes 5 team members with chat access.

todo.vu

Tasks tied to clients and projects

In-house, personal and client tasks share one workspace. A task links to a client, a project, files and team members, and custom labels and kanban dashboards sort the list.

Time tracking on each task

A timer starts from the task, or time is logged by hand afterward. Time is recorded against the individual task, not only against the project.

Billing rates and reports

Billing rates are set per project and per staff member, time is marked billable or not, and itemized billing reports with fixed charges are shared with clients by link.

Repeating tasks and calendar sync

Each occurrence of a recurring task can be changed on its own and has its own reminders. Due dates sync to any iCal-compatible calendar.

Email-in tasks and client access

Every workspace has an email address that turns messages and attachments into tasks. Clients can be invited to see only their own work, and contractors limited to set clients.

API, Zapier and MCP server

An Add-Task API and a Zapier Zap create tasks from other apps, and a hosted MCP server lets an AI agent manage tasks and log time through OAuth.

Avaza

• Free$0

  Unlimited project collaborators, 1 timesheet/expense user, 1 admin/finance user, 5 active projects, 10 customers, 5 invoices a month and 100 MB of storage.

• Startup$9.96

  per month, billed annually at $119.50 ($11.95 billed monthly)

  2 timesheet/expense users, 1 admin/finance user, 20 active projects, unlimited customers, 50 invoices a month and 10 GB of storage.

• Basic$19.96

  per month, billed annually at $239.50 ($23.95 billed monthly)

  5 timesheet/expense users, 2 admin/finance users, 50 active projects, 100 invoices a month and 20 GB of storage.

• Business$39.96

  per month, billed annually at $479.50 ($47.95 billed monthly)

  10 timesheet/expense users, 5 admin/finance users, unlimited active projects and invoices, and 30 GB of storage.

todo.vu

• Solo Free$0

  One staff user: tasks, time tracking, billing, reports, kanban dashboard, email integration, client log-ins and 1GB of storage. No custom branding.

• Business Time$9

  per user / month, billed monthly

  Unlimited staff users, custom branding on the workspace and billing reports, 2GB of storage per user and priority support. Capped at $99 per month.

Avaza

• Annual discount

  Two months free with annual billing

  Annual plans cost 10 times the monthly price: Startup is $119.50 a year, Basic $239.50 and Business $479.50. Add-on users and storage follow the same rule.

todo.vu

• Nonprofit

  Discounted seats for not-for-profits on request

  todo.vu's not-for-profit page says it will consider discounted seat pricing for not-for-profit organizations case by case, on top of the capped monthly price.

• Other savings

  Trial credit toward the subscription

  Actions taken in a workspace during the 14-day trial earn credit that reduces the cost of the subscription afterward.