Conceptboard vs Vani (2026): which should you pick?
As of Nov 13, 2026, Vani grades higher than Conceptboard: 2.6 against 2.2 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Vani grades higher on value for money and the free plan. They get the same grade on features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Conceptboard
Online whiteboard with task management, hosted in Germany
Vani
Infinite-canvas whiteboard with built-in video catchups
Which one is for you
Pick Conceptboard if
- Fits if your company needs data kept in German data centres
- Works for meetings that need voting, a timer and tasks on the same board
Look elsewhere if
- Tight if you stay free, because 3 active boards and 100 objects per board is the cap
- Watch out: single sign-on is listed as an extra fee even on Corporate and Government
- Watch out: the page does not say whether the euro prices are billed monthly or yearly
- Watch out: Advanced carries a 12-month contract from 10 users, and Corporate a 24-month contract from 100
- Skip it if you want a desktop or phone app, as none is named
Pick Vani if
- Fits if your team already uses Zoho and wants a shared canvas
- Works for small teams that start free and add people later
Look elsewhere if
- Tight if you stay free: 3 Zones a Space and video calls stop at 30 minutes
- Skip it if you share with chosen people, because that needs Team at $4 a person a month
- Pricey if you invite guests, as they are free only on Business at $8 a person
- Not for you if you want an app: only a browser version is listed
How we grade them
| 2.2GPAConceptboardFair | 2.6GPAVaniGood | |
|---|---|---|
| Value for money | C5 euros per user a month is about the category's cheaper quarter of $5, a little above it once converted, and the page does not say whether that is monthly or annual. Advanced is 10 euros. | BTeam is $4 a person a month billed annually, under the $5 cheaper quarter. Business is $8. |
| Free plan and trial | CThe free plan gives 3 active boards, 100 objects per board and 250 MB. A 30-day trial of Starter and Advanced is also listed. | BFree has unlimited Spaces and collaborators, 100 AI credits for the team and 15 days of version history. 3 Zones a Space and whole-team sharing only are the limits, and the paid trial is 30 days without a card. |
| Features | CBoards, 150-plus templates, tasks with assignees, voting and a timer. Gaps the listing shows: board history and approvals need Advanced, and single sign-on is an extra fee. | CCanvas, video, AI, templates, widgets and an API. The listing names gaps: free sharing is whole-team only, and guests are free only on Business. |
| Ease of use | CNo store rating on record. You build the boards yourself. | CNo store rating on record. A web app where you build the board yourself. |
| Platforms and integrations | BWeb only, with Microsoft Teams, Webex and Jira integrations listed. No desktop or phone app is named. | BWeb only, with Zoho Projects, Microsoft Teams and Zoho WorkDrive, an API and an MCP server. No apps listed. |
| Best for | a German-hosted whiteboard with tasks and meeting tools | a team whiteboard with video catch-ups |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Conceptboard and Vani. How we grade
Price against what you get
Conceptboard starts at about $5.59 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Vani starts at $4 a month for each person and scores 2.3.
They score the same, and Vani starts $1.59 a month lower. Of the other whiteboard and mind map tools on the chart, 9 score higher than Conceptboard for less, and 4 score higher than Vani for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Conceptboard also covers templates and tasks.
- Vani also covers mind mapping and diagrams.
At a glance
| Conceptboard | Vani | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | 5€ per user / month (billing period not stated; monthly and yearly billing are offered) | $4 per person / month, billed annually |
| Free plan | 3 active boards, 100 objects per board, 250 MB storage and 10 MB per upload. | Unlimited Spaces and collaborators, 3 Zones per Space, 100 AI credits for the team, 25 MB uploads and 15 days of version history. |
| Free trial | 30-day free trial of the Starter and Advanced plans | 30-day free trial of the Team and Business plans, no credit card required |
| Web | ||
| Made by | Conceptboard | Zoho |
| Price read from | conceptboard.com | vanihq.com |
| Checked | Nov 12, 2026 | Nov 13, 2026 |
Worth knowing
Conceptboard
- Prices are shown in euros and exclude VAT; the page does not say whether the 5€, 10€ and 14€ figures are monthly-billed or yearly-billed.
- The Free plan is limited to 3 active boards and 100 objects per board.
- Single sign-on is listed as an additional fee even on the Corporate & Government plan.
- The pages read describe a browser-based tool and name no desktop or mobile apps.
Vani
- The free plan shares Spaces with the whole team only; sharing with selected people needs Team.
- Free-plan video calls stop at 30 minutes and each Space is limited to 3 Zones.
- Vani runs in a web browser; the site lists no desktop or mobile apps.
- Guests are free only on Business, and they must sign in.
Key features
Conceptboard
- Boards and templates
- Boards are an open canvas for sticky notes, files and drawings, with more than 150 templates in English and German.
- Tasks on the board
- Board content can be turned into to-dos with assignees, deadlines and tags, and the page also mentions Kanban views, timelines and Gantt-style planning.
- Meeting facilitation
- Live moderation, a timer and voting are available from the Starter plan upward.
- Board history and approvals
- The Advanced plan adds a chronological history with restore of earlier versions, and a review-and-approval request for boards.
- Admin and security controls
- Admins can set board access defaults and restrict third-party content. Single sign-on and audit logs start on the Corporate & Government plan, where SSO is listed with an additional fee.
- Hosting choices
- Cloud hosting in German data centers is standard, with dedicated server and on-premises hosting offered for larger customers.
Vani
- Infinite canvas
- Shapes, connectors, sticky notes, tables and mind map, stack and kanban views sit on one board called a Space.
- Video Catchups
- Teammates see and talk to each other on the canvas. Free-plan calls are capped at 30 minutes; Team has unlimited in-app meetings with recording.
- AI on the canvas
- Generate mind maps, flowcharts and content from prompts, using credits: 100 per team on Free, 100 per user on Team and 200 on Business.
- Templates and Kits
- Ready-made templates and Kits cover product, marketing, design and sales work, plus interactive smart templates on database tables from Team up.
- Collaboration widgets
- Live cursors, comments, mentions, voice notes, pins, reactions, timers and polls; polls and voting need the Team plan.
- API and MCP server
- The Vani API and an MCP server are listed on the Free plan, for connecting spaces to other tools and AI agents.
Plans
Conceptboard
Free0€
3 active boards, 100 objects per board, 250 MB storage and temporary guest access for outsiders.
Starter5€
per user / month (billing basis not stated)
Unlimited boards, 150+ templates, up to 5 active projects, facilitator tools and 5 GB storage.
Advanced10€
per user / month, from price (basis not stated)
Unlimited projects, team templates, board history, approvals, custom branding, 1 TB storage and email support. A 12-month contract applies to 10 or more users.
Corporate & Government14€
per user / month, from price (basis not stated)
Single sign-on, audit logs, unlimited storage, phone and email support and an SLA. A 24-month contract applies to 100 or more users.
Special PlansCustom
Hosting in a region of the customer's choice, optional single-tenant or on-premises hosting. Priced on request.
Vani
Free$0
Unlimited Spaces and collaborators, video calls up to 30 minutes, 100 AI credits for the team.
Team$4
per person / month, billed annually
Adds sharing with selected people, external links, database tables, 100 AI credits per user monthly.
Business$8
per person / month, billed annually
Adds multiple teams, free guest seats, admin controls and 200 AI credits per user monthly.
Ways to pay less
Conceptboard
No public discounts listed.
Vani
- Annual discount
Save 20% with annual billing
The pricing page toggle labels annual billing as saving 20% compared with monthly billing.
Common questions
Which is cheaper, Conceptboard or Vani?
As of Nov 13, 2026, Vani is cheaper to start with: $4 a month for each person, against about $5.59 a month for each person for Conceptboard. Conceptboard starts at 5€ per user / month (billing period not stated; monthly and yearly billing are offered), and Vani starts at $4 per person / month, billed annually.
Which has a free plan, Conceptboard or Vani?
As of Nov 13, 2026, both Conceptboard and Vani have a free plan.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.