MailSign vs Newoldstamp (2026): which should you pick?
As of Nov 13, 2026, we pick MailSign: it is third in our ranking of email signature tools, though Newoldstamp grades higher (2.6 against 2.4) on value for money and features.
Checked Oct 23, 2026 and Nov 13, 2026 · graded Oct 23, 2026 and Nov 13, 2026 by ToolGPA
MailSign grades higher on the free plan. They get the same grade on ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
MailSign
Company email signatures for Gmail and Outlook, with a free generator
Newoldstamp
Email signatures priced by the number of signatures, with banners
Which one is for you
Pick MailSign if
- Fits if you are one person who wants a tidy signature without paying
- Works for companies that want to talk to sales about a deployed signature
Look elsewhere if
- Skip it if you want a team price on the page, because none is published
- Tight if you use the free generator, since you copy the signature into Gmail or Outlook yourself
- Watch out: deployment, sync and audit logs are team features only
- Watch out: Outlook signatures need the MailSign add-in, and the Gmail route needs Google Workspace
Pick Newoldstamp if
- Fits if you need a handful of branded signatures and are happy to pay for a year up front
- Works for teams on Google Workspace, Microsoft 365 or Exchange that schedule banners by department
Look elsewhere if
- Not for you if you want to pay monthly, as the pricing page only shows yearly prices
- Tight if you're staying free, because you get simple templates and Newoldstamp branding on the signature
- Watch out: during the 7-day trial you can build signatures but not use them until you pay
- Watch out: signatures stop working when the subscription expires or the account is deleted
- Watch out: the slider stops at 200 signatures, and beyond that the price is a quote from sales
How we grade them
| 2.4GPAMailSignFair | 2.6GPANewoldstampGood | |
|---|---|---|
| Value for money | CTeam pricing is not published and is arranged through sales, so the category comparison cannot be made. | BOne signature is $54 a year, $4.50 a month, but five are $109 a year, about $1.82 a head a month, inside this category's cheaper quarter at $2.00. Ten are $219. Every paid step has the same features. |
| Free plan and trial | BThe generator is free for anyone, with 10 layouts, your logo, colors and links, and one person could live on it. | CThe free generator gives simple templates and basic options, with Newoldstamp branding on the signature. The 7-day trial opens every feature, but you can't use the signatures you make until you pay. |
| Features | CGenerator, Gmail deployment, Outlook add-in, locked fields, directory sync and audit log. Deployment and sync are team features set up by hand. | BTemplates, separate designs per department managed from one dashboard, deployment through Google Workspace, Microsoft 365 or Exchange, scheduled banners and clicks and impressions by department. Nothing in the job is missing from the listing. |
| Ease of use | CNo rating on record. The generator is quick, but teams need an Outlook add-in, Google Workspace and directory sync. | CNo app store rating on record. You design from templates, then connect Google Workspace, Microsoft 365 or Exchange to push signatures out, or send colleagues a link to fill in their own. |
| Platforms and integrations | BWeb service for Gmail and Outlook with Google Workspace, Microsoft 365, Azure AD and SFTP. | BWeb only, with Google Workspace, Microsoft 365, Exchange, HubSpot, Salesforce, Mailchimp, Pipedrive and SendGrid. No desktop or phone app. |
| Best for | a free signature generator with team deployment | small teams paying by the signature |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: MailSign and Newoldstamp. How we grade
Where they differ
- Newoldstamp also covers reports.
At a glance
| MailSign | Newoldstamp | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | Not published | $54 per year for 1 signature, billed annually |
| Free plan | The signature generator is free for anyone: 10 layouts, your logo, colors and links, copied into Gmail or Outlook by hand. | A free version of the signature generator: simple templates and basic customization, with Newoldstamp branding on the signature. |
| Free trial | None listed | 7-day free trial with every feature; signatures cannot be used until you upgrade |
| Web | ||
| Made by | Tapstack | Newoldstamp Inc. |
| Price read from | mailsign.io | newoldstamp.com |
| Checked | Nov 13, 2026 | Oct 23, 2026 |
Worth knowing
MailSign
- Team pricing is not published; companies contact the vendor and are set up by hand.
- The free generator produces a signature you paste in yourself; deployment, sync and audit logs are team features.
- Outlook signatures depend on the MailSign add-in being installed, and the Gmail path needs Google Workspace.
Newoldstamp
- The pricing page shows only yearly prices; its FAQ mentions monthly subscriptions but gives no monthly price.
- Signatures stop working when the subscription expires or the account is deleted.
- The slider stops at 200 signatures; larger accounts need a quote from sales.
- During the 7-day trial you can build signatures but not use them until you pay.
Key features
MailSign
- Free signature generator
- Anyone can build a signature from 10 layouts with their own logo, colors and links, then copy it into Gmail or Outlook.
- Gmail deployment
- After connecting Google Workspace, an admin edits the template and deploys it, and every mailbox gets the new signature.
- Outlook add-in
- Outlook users sign in with a Microsoft account and the add-in, listed on Microsoft AppSource, adds the right signature.
- Locked fields and permissions
- Admins choose which fields staff can edit, such as name or phone, while logo, layout and colors stay locked.
- Directory sync
- Titles, phone numbers and photos can be entered in MailSign or synced from Azure AD or SFTP, and new hires get a first signature from the company default.
- Audit log
- Team accounts include an audit log of changes.
Newoldstamp
- Signature generator and templates
- Design a signature from templates with a photo, logo, social icons and call-to-action buttons; images are hosted on Newoldstamp's servers.
- Central management
- Create separate templates per department and update every employee's signature from one dashboard.
- Google Workspace, Microsoft 365 and Exchange
- Deploys signatures to employees' mailboxes automatically through the Google Workspace, Microsoft 365 or Exchange integration.
- Banner campaigns
- Place a banner at the end of every signature and schedule banner changes by department to match marketing campaigns.
- Signature analytics
- Shows total clicks and impressions, broken down by each part of the signature and by department.
- Custom generator link
- Set a design in advance and share a link so colleagues fill in their own details and make matching signatures.
Plans
MailSign
Free$0
Free signature generator for one person with 10 layouts, copied into Gmail or Outlook yourself.
TeamsCustom
Company templates and permissions, Gmail deployment, Outlook add-in, Azure AD or SFTP directory sync and audit logs. Set up through sales.
Newoldstamp
Free$0
Free generator with simple templates and basic options; signatures carry Newoldstamp branding.
1 signature$54
per year for 1 signature, billed annually
Every paid feature: banners, analytics, central management and no branding. The price rises with the number of signatures.
10 signatures$219
per year for up to 10 signatures, billed annually
Same features as every paid step. The slider shows $109 a year for 5 signatures and $299 for 15.
50 signatures$799
per year for up to 50 signatures, billed annually
Same features as every paid step. The slider shows $1,599 a year for 100 signatures.
200 signatures$3,199
per year for up to 200 signatures, billed annually
The largest step the slider sells; same features as every paid step.
CustomCustom
For more than 200 signatures, quoted by the sales team.
Ways to pay less
MailSign
No public discounts listed.
Newoldstamp
- Nonprofit
Special pricing for nonprofits and NGOs
The pricing page offers nonprofits and NGOs special pricing and negotiable terms; contact sales for a quote.
- Education
Custom deals for schools and universities
The pricing page lists educators among those who get special deals, with custom quotes for institutions.
- Startups
Startup program
Startups can apply to Newoldstamp's startup program for a special deal, according to the pricing page.
Common questions
Which is cheaper, MailSign or Newoldstamp?
As of Nov 13, 2026, MailSign publishes no starting price, and Newoldstamp starts at $54 per year for 1 signature, billed annually.
Which has a free plan, MailSign or Newoldstamp?
As of Nov 13, 2026, both MailSign and Newoldstamp have a free plan.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.