Motion vs Toki

Motion

• People who want tasks placed on the calendar automatically
• Teams that want tasks, projects, docs and meeting notes in one app
• Deadline-driven work that needs frequent re-planning

Toki

• People who would rather message or speak to a calendar than fill in forms
• Keeping work, family and personal plans together on every device
• Anyone who needs a phone call as a reminder for events they cannot miss

Motion

• There is no free plan. A card is required for the trial, and Motion's terms say purchases are non-refundable.
• One person pays more than a team seat: Pro AI is $29 a month billed annually for an individual, against $19 per seat for teams.
• AI use is metered: 7,500 credits per seat a month on Pro AI and 15,000 on Business AI, with extra credits charged per 100.
• Gantt charts, time tracking, capacity planning and permissions are limited to Business AI.

Toki

• AI features draw on a usage allowance that refreshes every 7 days; when it runs out they pause until it refreshes, or you upgrade or buy credits.
• Coordination, where the assistant emails attendees for you, and creating events by emailing Toki are limited to paid plans.
• Toki no longer works inside WhatsApp, following a change to WhatsApp's business terms.
• Paid prices are shown as a 40% flash sale with no end date; the US App Store lists slightly different yearly prices ($35.90 and $83.90).

Motion

Automatic scheduling

A scheduling engine places tasks into openings on your calendar based on duration, priority and deadlines, and rebuilds the plan as the day changes.

Tasks and projects

Tasks sit inside projects and workspaces, and AI can draft a project and its tasks from a description. Timelines and Gantt charts need Business AI.

Calendar sync

Connects Google Calendar, Microsoft Outlook (Office 365 and Exchange Online) and iCloud Calendar. The iCloud connection has a more limited feature set.

Booking links

A shareable link lets other people book meetings based on your real-time availability. You set rules for availability, duration, buffers and limits.

AI Notetaker

Captures transcripts from video calls and drafts summaries and action items, which you approve before they become tasks.

AI Chat and Docs

A chat interface creates items and searches workspace data, and collaborative docs include AI drafting. AI use draws on the plan's monthly credits.

Toki

Events from text, voice and images

Send a casual message, a voice note, a screenshot or a photo of a poster, and Toki extracts the date, time and place and adds the event with its reminder.

Coordination

A named assistant emails the people you are meeting, checks their replies against your calendar and returns times that fit. It is limited to paid plans.

Booking links

Shareable links show your real availability across calendars. The other person needs no account, and both sides get confirmation and reminder emails.

Call Me and reminders

Reminders arrive as push notifications or alarms, and for events you cannot miss Toki can ring your phone. Call Me is free for all users.

To-dos and Triggers

To-dos hold plans that have no fixed time yet. Triggers watch for a condition you name, such as a price or a release date, and alert you when it is met.

Multi-calendar sync

Connects Google Calendar, Apple Calendar and Outlook Calendar: 3 calendar accounts on the Free plan and 5 on Plus and Super.

Motion

• Pro AI (teams)$19

  per seat / month, billed annually ($29 billed monthly)

  AI chat, projects and tasks, calendar and meetings, docs and notes, mobile and desktop apps, and 7,500 AI credits per seat each month.

• Business AI (teams)$29

  per seat / month, billed annually ($49 billed monthly)

  Everything in Pro AI plus capacity planning, dashboards and reports, Gantt charts, time tracking, permissions and 15,000 AI credits per seat.

• Pro AI (individuals)$29

  per month, billed annually ($49 billed monthly)

  The same Pro AI plan bought by one person rather than per seat for a team.

• Business AI (individuals)$39

  per month, billed annually ($69 billed monthly)

  The same Business AI plan bought by one person rather than per seat for a team.

• EnterpriseCustom

  Everything in Business AI plus custom integrations, API with engineering support, white-glove onboarding and a dedicated solutions engineer.

Toki

• Free$0

  Sync up to 3 calendar accounts, with a limited AI usage allowance that refreshes weekly, enough for around 10 simple events a week.

• Plus$3.99

  per month, or $35.99 per year

  Basic AI usage, about 50 simple events a week, 5 calendar accounts, 5 Toki calendars and Coordination. Shown as a 40% flash sale from $6.65.

• Super$9.99

  per month, or $83.40 per year

  Generous AI usage, around 280 events a week or more, 5 calendar accounts and 30 Toki calendars. Shown as a 40% flash sale from $16.65.

Motion

• Annual discount

  Save 33% by paying annually

  Motion's pricing page labels annual payment as saving 33%: a Pro AI team seat is $19 a month billed annually against $29 billed monthly.

Toki

• Annual discount

  Yearly billing costs less than paying monthly

  Plus is $35.99 a year against $3.99 a month ($47.88 over 12 months), and Super is $83.40 a year against $9.99 a month ($119.88). The page advertises savings of 25% to 30%.