Google Calendar vs Toki

Google Calendar

• Anyone who already has a Google Account and wants a free calendar
• Organizations standardizing on Google Workspace for mail, files and meetings
• Taking bookings through a single free appointment page

Toki

• People who would rather message or speak to a calendar than fill in forms
• Keeping work, family and personal plans together on every device
• Anyone who needs a phone call as a reminder for events they cannot miss

Google Calendar

• The paid version is only sold as part of Google Workspace, which also includes Gmail, Drive and Meet.
• Personal accounts and Business Starter get one booking page; extra schedules, payments and reminders need Business Standard or higher, or an eligible Google One plan.
• Time Insights and working hours and location are limited to work or school accounts, and Time Insights can only be viewed on a computer.
• No desktop app is listed; Google offers it on the web and as Android and iOS apps.

Toki

• AI features draw on a usage allowance that refreshes every 7 days; when it runs out they pause until it refreshes, or you upgrade or buy credits.
• Coordination, where the assistant emails attendees for you, and creating events by emailing Toki are limited to paid plans.
• Toki no longer works inside WhatsApp, following a change to WhatsApp's business terms.
• Paid prices are shown as a 40% flash sale with no end date; the US App Store lists slightly different yearly prices ($35.90 and $83.90).

Google Calendar

Appointment booking pages

Publish a page where others pick a time on your calendar. Eligible paid plans allow several schedules, Stripe payments, email verification and up to 20 co-hosts.

Shared and layered calendars

Create calendars shared with a team or a whole organization, and view several calendars together, color-coded by category.

Scheduling from Gmail with Gemini

On Workspace plans, Gemini in Gmail can suggest meeting times and add events detected in an email with one click.

Google Meet and attachments

Events can carry a Google Meet video link and attached files, so the call and its documents open from the invitation.

Time Insights and working location

Work and school accounts can see how much time goes to meetings and who they meet most, and can share working hours and location.

Tasks on the calendar

Items from Google Tasks appear on the calendar next to events.

Toki

Events from text, voice and images

Send a casual message, a voice note, a screenshot or a photo of a poster, and Toki extracts the date, time and place and adds the event with its reminder.

Coordination

A named assistant emails the people you are meeting, checks their replies against your calendar and returns times that fit. It is limited to paid plans.

Booking links

Shareable links show your real availability across calendars. The other person needs no account, and both sides get confirmation and reminder emails.

Call Me and reminders

Reminders arrive as push notifications or alarms, and for events you cannot miss Toki can ring your phone. Call Me is free for all users.

To-dos and Triggers

To-dos hold plans that have no fixed time yet. Triggers watch for a condition you name, such as a price or a release date, and alert you when it is met.

Multi-calendar sync

Connects Google Calendar, Apple Calendar and Outlook Calendar: 3 calendar accounts on the Free plan and 5 on Plus and Super.

Google Calendar

• Personal Google Account$0

  Calendar for personal use with a single appointment booking page and no premium booking features.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace with 30 GB pooled storage per user. Calendar is still limited to one booking page.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  2 TB pooled storage per user, plus premium appointment schedules: multiple booking pages, payments and reminders.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  5 TB pooled storage per user, with the same premium appointment schedule features as Business Standard.

• EnterpriseCustom

  For organizations beyond the 300-user limit of the Business editions; priced through Google sales.

Toki

• Free$0

  Sync up to 3 calendar accounts, with a limited AI usage allowance that refreshes weekly, enough for around 10 simple events a week.

• Plus$3.99

  per month, or $35.99 per year

  Basic AI usage, about 50 simple events a week, 5 calendar accounts, 5 Toki calendars and Coordination. Shown as a 40% flash sale from $6.65.

• Super$9.99

  per month, or $83.40 per year

  Generous AI usage, around 280 events a week or more, 5 calendar accounts and 30 Toki calendars. Shown as a 40% flash sale from $16.65.

Google Calendar

• Annual discount

  Lower rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Verified nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

Toki

• Annual discount

  Yearly billing costs less than paying monthly

  Plus is $35.99 a year against $3.99 a month ($47.88 over 12 months), and Super is $83.40 a year against $9.99 a month ($119.88). The page advertises savings of 25% to 30%.