Reclaim.ai vs Toki

Reclaim.ai

• Google Calendar or Outlook users who want focus time and tasks scheduled for them
• Individuals looking for a free plan with basic auto-scheduling
• Teams that want shared out-of-office visibility and time analytics

Toki

• People who would rather message or speak to a calendar than fill in forms
• Keeping work, family and personal plans together on every device
• Anyone who needs a phone call as a reminder for events they cannot miss

Reclaim.ai

• There are no native iOS or Android apps; Reclaim is a web app that can be added to a home screen as a PWA.
• It works only with Google Calendar and Outlook Calendar.
• The free Lite plan is limited to 1 user, a 1-week scheduling range, 1 calendar sync and 1 scheduling link.
• Starter is capped at 10 seats and Business at 100. Enterprise, where SSO and SCIM are listed, requires at least 100 seats and annual billing.

Toki

• AI features draw on a usage allowance that refreshes every 7 days; when it runs out they pause until it refreshes, or you upgrade or buy credits.
• Coordination, where the assistant emails attendees for you, and creating events by emailing Toki are limited to paid plans.
• Toki no longer works inside WhatsApp, following a change to WhatsApp's business terms.
• Paid prices are shown as a 40% flash sale with no end date; the US App Store lists slightly different yearly prices ($35.90 and $83.90).

Reclaim.ai

Focus Time

Set a focus-time goal and Reclaim reserves blocks on your calendar to protect time for uninterrupted work.

Habits

Schedules recurring routines at the times that fit best around the rest of your calendar.

Task scheduling

Places tasks on the calendar as flexible blocks, with task integrations for Todoist, Asana, Jira, ClickUp, Linear and Google Tasks.

Smart Meetings

Finds a time for a meeting by looking across every attendee's schedule.

Scheduling Links

Share availability through booking links. Lite includes 1 link, Starter 3, and Business and Enterprise unlimited.

Calendar Sync and Buffer Time

Blocks time across your connected calendars so commitments in one show in the others, and adds breaks and travel time around meetings.

Toki

Events from text, voice and images

Send a casual message, a voice note, a screenshot or a photo of a poster, and Toki extracts the date, time and place and adds the event with its reminder.

Coordination

A named assistant emails the people you are meeting, checks their replies against your calendar and returns times that fit. It is limited to paid plans.

Booking links

Shareable links show your real availability across calendars. The other person needs no account, and both sides get confirmation and reminder emails.

Call Me and reminders

Reminders arrive as push notifications or alarms, and for events you cannot miss Toki can ring your phone. Call Me is free for all users.

To-dos and Triggers

To-dos hold plans that have no fixed time yet. Triggers watch for a condition you name, such as a price or a release date, and alert you when it is met.

Multi-calendar sync

Connects Google Calendar, Apple Calendar and Outlook Calendar: 3 calendar accounts on the Free plan and 5 on Plus and Super.

Reclaim.ai

• Lite$0

  One user with a 1-week scheduling range, 1 calendar sync, 1 scheduling link and 5 AI agents.

• Starter$10

  per seat / month, billed annually ($12 monthly)

  Up to 10 seats: 8-week scheduling range, 3 calendar syncs, 3 scheduling links and 10 AI agents per seat.

• Business$15

  per seat / month, billed annually ($18 monthly)

  Up to 100 seats: 12-week range, unlimited calendar syncs and scheduling links, webhooks and delegated access.

• Enterprise$22

  per seat / month, annual billing only

  Over 100 seats: unlimited AI agents per seat, SSO and SCIM provisioning, and dedicated account management.

Toki

• Free$0

  Sync up to 3 calendar accounts, with a limited AI usage allowance that refreshes weekly, enough for around 10 simple events a week.

• Plus$3.99

  per month, or $35.99 per year

  Basic AI usage, about 50 simple events a week, 5 calendar accounts, 5 Toki calendars and Coordination. Shown as a 40% flash sale from $6.65.

• Super$9.99

  per month, or $83.40 per year

  Generous AI usage, around 280 events a week or more, 5 calendar accounts and 30 Toki calendars. Shown as a 40% flash sale from $16.65.

Reclaim.ai

• Annual discount

  Lower per-seat price on yearly billing

  Starter is $10 per seat per month billed yearly versus $12 billed monthly, and Business is $15 versus $18, which works out to about 17% less.

• Education

  50% off for 12 months for education

  Students, educators and faculty at degree-granting or nonprofit educational institutions can apply for 50% off Starter or Business for 12 months, renewable while still enrolled or employed.

• Nonprofit

  20% off for 3 years for nonprofits

  Registered 501(c)(3) organizations, or the equivalent outside the US, can get 20% off Starter or Business plans for 3 years.

• Startups

  20% off for 3 years for startups

  For companies with at least 5 seats, under 100 employees, less than $10 million raised and founded less than 5 years ago. Applies to Starter and Business.

• Other savings

  20% off when switching from another tool

  New users moving from Calendly, Clockwise, Motion or a similar scheduling tool can apply for 20% off Starter or Business: 6 months for individuals, 12 months for teams of 10 or more.

Toki

• Annual discount

  Yearly billing costs less than paying monthly

  Plus is $35.99 a year against $3.99 a month ($47.88 over 12 months), and Super is $83.40 a year against $9.99 a month ($119.88). The page advertises savings of 25% to 30%.