Calendly vs Toki

Calendly

• Sales, recruiting and customer teams that book many external meetings
• Individuals who need one free booking link
• Teams that need round-robin assignment and lead routing

Toki

• People who would rather message or speak to a calendar than fill in forms
• Keeping work, family and personal plans together on every device
• Anyone who needs a phone call as a reminder for events they cannot miss

Calendly

• The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
• Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
• Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
• Enterprise starts at $15k per year and 50 seats and is billed in USD only.

Toki

• AI features draw on a usage allowance that refreshes every 7 days; when it runs out they pause until it refreshes, or you upgrade or buy credits.
• Coordination, where the assistant emails attendees for you, and creating events by emailing Toki are limited to paid plans.
• Toki no longer works inside WhatsApp, following a change to WhatsApp's business terms.
• Paid prices are shown as a 40% flash sale with no end date; the US App Store lists slightly different yearly prices ($35.90 and $83.90).

Calendly

Event types and booking pages

Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.

Team scheduling

Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.

Routing and CRM sync

Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.

Automations and payments

Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.

Notetaker and Callie

Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.

Apps, extensions and API

iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.

Toki

Events from text, voice and images

Send a casual message, a voice note, a screenshot or a photo of a poster, and Toki extracts the date, time and place and adds the event with its reminder.

Coordination

A named assistant emails the people you are meeting, checks their replies against your calendar and returns times that fit. It is limited to paid plans.

Booking links

Shareable links show your real availability across calendars. The other person needs no account, and both sides get confirmation and reminder emails.

Call Me and reminders

Reminders arrive as push notifications or alarms, and for events you cannot miss Toki can ring your phone. Call Me is free for all users.

To-dos and Triggers

To-dos hold plans that have no fixed time yet. Triggers watch for a condition you name, such as a price or a release date, and alert you when it is met.

Multi-calendar sync

Connects Google Calendar, Apple Calendar and Outlook Calendar: 3 calendar accounts on the Free plan and 5 on Plus and Super.

Calendly

• Free$0

  One event type, one calendar connection and one-on-one scheduling.

• Standard$10

  per seat / month, billed yearly

  Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.

• Teams$16

  per seat / month, billed yearly

  Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.

• EnterpriseFrom $15k

  per year, starting at 50 seats

  SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.

Toki

• Free$0

  Sync up to 3 calendar accounts, with a limited AI usage allowance that refreshes weekly, enough for around 10 simple events a week.

• Plus$3.99

  per month, or $35.99 per year

  Basic AI usage, about 50 simple events a week, 5 calendar accounts, 5 Toki calendars and Coordination. Shown as a 40% flash sale from $6.65.

• Super$9.99

  per month, or $83.40 per year

  Generous AI usage, around 280 events a week or more, 5 calendar accounts and 30 Toki calendars. Shown as a 40% flash sale from $16.65.

Calendly

• Annual discount

  Save 17% to 20% with yearly billing

  Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.

• Other savings

  Volume pricing on annual Teams plans

  On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.

Toki

• Annual discount

  Yearly billing costs less than paying monthly

  Plus is $35.99 a year against $3.99 a month ($47.88 over 12 months), and Super is $83.40 a year against $9.99 a month ($119.88). The page advertises savings of 25% to 30%.