The Equal Time Insider’s Guide
Everything we know about Equal Time in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Equal Time
The Insider’s Guide
AI notetaker that measures who speaks and coaches leaders
Every plan, grade, refund rule and rival among AI meeting note takers, read from Equal Time’s own pages.
Made by Equal Time · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Equal Time’s own pages, its app-store listings and our grades. Every fact in it is on Equal Time’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 0 of the 48 other AI meeting note takers we grade
Equal Time is an AI notetaker that joins Zoom, Google Meet and Microsoft Teams meetings and delivers a transcript, a summary and action items in 102 languages. It also measures participation: talk time per person and by gender group, interruptions, monologues and what it calls mansplaining. After meetings, an AI coach gives personal feedback on leadership and executive presence.
To get you started, here are 9 things to know about Equal Time, taken from its own pages and our grades.
- 1
Best for seeing who does the talking in your meetings
Equal Time is a meeting-bot notetaker for Zoom, Meet and Teams that also counts who did the talking: minutes per person and by gender group, interruptions and monologues, with an AI coach after.
- 2
Paid plans start at $15 a month for each person
As its pricing page puts it: $15 per user / month, billed yearly ($180).
- 3
You can try it first
7-day free trial of Premium; a payment method is collected at checkout
- 4
It runs on Web
Web.
- 5
Meeting notes from a calendar bot
Connect a calendar and the notetaker joins Zoom, Google Meet and Microsoft Teams meetings, either all of them or only those you accepted. Notes can be emailed to participants afterwards.
- 6
Participation analytics
Each meeting shows talk time per person and by gender group, interruptions, monologues, sentiment and an inclusion score, and flags instances the AI classes as mansplaining.
- 7
AI coaching
Gives personal feedback on how you came across, with suggestions for reducing hedging language and building executive presence and facilitation skills.
- 8
A 2.0 GPA, above 0 of 48
That is against the other AI meeting note takers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Equal Time you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
Equal Time at a glance
- Pricing
- Free trial, from $15 per user / month, billed yearly ($180)
- Free plan
- No
- Free trial
- 7-day free trial of Premium; a payment method is collected at checkout
- Runs on
- Web
- Made by
- Equal Time, since 2021
- Category
- AI Meeting Notes
- Our grade
- 2.0 GPA, fair
The report card
Best for seeing who does the talking in your meetings
Equal Time is a meeting-bot notetaker for Zoom, Meet and Teams that also counts who did the talking: minutes per person and by gender group, interruptions and monologues, with an AI coach after. Premium is $15 a month billed yearly ($18 monthly). There's no free plan, the 7-day trial takes a payment method, it's web only, and CRM sync and webhooks need a Company License priced on request.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $15 a user a month billed yearly, $18 monthly, which is the dear end of a category starting near $10. The Team plan jumps to $80 a month for 5 seats, and the CRM hook-ups and webhooks sit on a Company License priced on request. |
| Free plan and trial | D | No free plan. Premium opens with a 7-day trial and a payment method is collected at checkout, so you're on the clock from the start. |
| Features | B | Notes, summaries and action items in 102 languages, templates and up to 1,000 custom terms, plus the thing it's really for: talk time per person and by gender group, interruptions, monologues and an AI coach. A meeting in a room is only captured by joining a call, and CRM sync waits for the Company License. |
| Ease of use | C | No rating on record, and there's wiring first: connect a calendar so the bot can join your Zoom, Meet and Teams calls, and decide whether it joins everything or only what you accepted. |
| Platforms and integrations | C | A web app with a meeting bot, and nothing else — no phone app and no desktop app on the listing. Salesforce, HubSpot, Pipedrive, Zapier and webhooks all exist, but on the Company License. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Equal Time is for
- Fits if you want numbers on who speaks and who gets cut off in your meetings
- Works for managers working on their own habits, since the coach gives personal feedback
Who it is not for
- Skip it if you want a free plan, as there's only a 7-day trial that asks for a payment method
- Not for you if most of your meetings are in a room, as those only get captured by joining a call
- Pricey if you need notes sent to your CRM, webhooks or SSO, all on the Company License, priced on request
- Skip it if you want a phone or desktop app, as it's a web app and a meeting bot only
- Tight if you want team trends by seniority or group, which need Team at $80 a month for 5 seats, then $18 a seat
Good to know
Good for
- Teams that want data on who speaks and who gets interrupted
- Managers working on their own meeting and leadership habits
- Organizations running inclusion programs alongside meeting notes
Worth knowing
- The pricing page lists no free plan: Premium starts with a 7-day trial, then costs $18 a month or $180 a year per user.
- Webhooks, CRM integrations, SSO and white labeling are listed under the Company License, which is priced on request.
- It runs as a web app with a meeting bot and lists no mobile or desktop apps. In-person meetings are captured by joining a call in hybrid mode.
- Trends across a team, such as talk time by seniority or demographic group, need a Team or Company License plan.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$15
A month to start, for each person
Equal Time is a paid product with a free trial, starting at $15 per user / month, billed yearly ($180).
Equal Time Premium
$15
per user / month, billed yearly ($180); $18 billed monthly
Unlimited transcription, AI summaries and storage, talk-time and gender analytics, custom vocabulary, Ask Equal Time, video playback and AI coaching. Up to 8 hours per meeting.
Equal Time Team
$80
per month, billed yearly ($960); $90 billed monthly
5 Premium seats to start, with more at $18 per seat a month, plus administrative oversight, team-wide inclusion metrics and custom onboarding.
Company License
Custom
Company-wide deployment, user management, SSO, advanced reporting, CRM integrations, webhooks, custom data retention and optional white labeling.
Trying it first
7-day free trial of Premium; a payment method is collected at checkout
Read from equaltime.io on Oct 5, 2026.
Ways to pay less
Annual discount
Yearly billing lowers Premium to $15 a month
Premium costs $180 a year, equal to $15 a month, instead of $18 billed monthly. Team costs $960 a year, equal to $80 a month, instead of $90 billed monthly.
Stated on equaltime.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
AI notetaker that measures who speaks and coaches leaders. Here is what it does, as its own site describes it, and what it covers: AI features, meeting notes, transcription, chat assistant, templates, reports.
A meeting in a room is only captured by joining a call, and CRM sync waits for the Company License.
- Meeting notes from a calendar bot
- Connect a calendar and the notetaker joins Zoom, Google Meet and Microsoft Teams meetings, either all of them or only those you accepted. Notes can be emailed to participants afterwards.
- Participation analytics
- Each meeting shows talk time per person and by gender group, interruptions, monologues, sentiment and an inclusion score, and flags instances the AI classes as mansplaining.
- AI coaching
- Gives personal feedback on how you came across, with suggestions for reducing hedging language and building executive presence and facilitation skills.
- Ask Equal Time
- After a meeting, ask questions about what was said or have it draft a follow-up email from the full transcript.
- Templates and custom vocabulary
- Pick a note template to match the meeting, such as sales discovery, interview, team meeting or class, and add up to 1,000 custom terms for names and acronyms.
- Webhooks and CRM sync
- Sends notes to Salesforce, HubSpot, Pipedrive, Slack or Notion, or through webhooks to Zapier and Make. Webhooks and CRM integrations are listed under the Company License.
Where it runs
- Web
What it works with
- Zoom
- Google Meet
- Microsoft Teams
- Google Calendar
- Salesforce
- HubSpot
- Pipedrive
- Zapier
Equal Time is made by Equal Time, and has been around since 2021.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
0/48
Other AI meeting note takers it is graded above
Equal Time's GPA of 2.0 is higher than 0 of the 48 other AI meeting note takers we grade.
It stands best on features (B, above 10 of 48) and worst on free plan and trial (D, above 0).
Its paid plans start at $15 a month for each person, against a middle price of $10 for the category: 33 of the 47 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 26 tools score higher and cost less.
Each grade against the category
Every bar is all 49 AI meeting note takers we grade, cut by the letter each got. Equal Time’s own letter is outlined.
- CValue for moneyAbove 13 of 48
- DFree plan and trialAbove 0 of 48
- BFeaturesAbove 10 of 48
- CEase of useAbove 0 of 48
- CPlatforms and integrationsAbove 1 of 48
Price against what you get
Each dot is one of 48 AI meeting note takers. Further left costs less; higher up scores better on features, ease of use and platforms. Equal Time is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Equal Time you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 48 of the 48 other AI meeting note takers grade higher. It costs $180 a year.
What you could make
- Templates and reports: an app builder makes these well.
What you could not
- A bot that joins your calls and turns the talk into notes.
- An AI model, which you can rent by the request but not make.
- Speech turned into text you can trust.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Zoom, Google Meet and Microsoft Teams among them.
- People on the other end: coaches. No app builder makes those.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Equal Time’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Read AI, Otter.ai, Fathom, Fireflies.ai and Avoma
The 5 tools Equal Time is most often weighed against, with where each one differs from it.
- 2.6GPA
Read AI
Free plan · from $15/mo
Meeting notetaker with search across meetings, email and chat.
- Read AI has a free plan. Equal Time does not, though it has a free trial.
- Only Read AI lists macOS, Windows, iOS and Android apps.
- Only Read AI lists a browser extension.
- 3.0GPA
Otter.ai
Free plan · from $8.33/mo
Live meeting transcription with summaries and AI chat.
- Otter.ai has a free plan. Equal Time does not, though it has a free trial.
- Only Otter.ai lists macOS, Windows, iOS and Android apps.
- Only Otter.ai lists a browser extension.
- 2.8GPA
Fathom
Free plan · from $15/mo
AI notetaker for Zoom, Google Meet and Teams with a free plan.
- Fathom has a free plan. Equal Time does not, though it has a free trial.
- Only Equal Time lists a web app.
- Only Fathom lists macOS, Windows and iOS apps.
- 3.2GPA
Fireflies.ai
Free plan · from $10/mo
Meeting notetaker that records, transcribes and summarizes calls.
- Fireflies.ai has a free plan. Equal Time does not, though it has a free trial.
- Only Fireflies.ai lists macOS, Windows, iOS and Android apps.
- Only Fireflies.ai lists a browser extension.
- 2.6GPA
Avoma
Free trial · from $19/mo
AI meeting assistant with scheduling and sales call coaching.
- Only Avoma lists macOS, Windows, iOS and Android apps.
- Only Avoma lists a browser extension.
- Equal Time also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Equal Time free?
No, Equal Time is a paid product, but you can try it first. 7-day free trial of Premium; a payment method is collected at checkout.
How much does Equal Time cost?
Equal Time lists 3 plans. Equal Time Premium: $15 per user / month, billed yearly ($180); $18 billed monthly.
What platforms does Equal Time work on?
Equal Time is available on Web.
Does Equal Time offer any discounts?
Equal Time publicly lists the following: Yearly billing lowers Premium to $15 a month.
Does Equal Time have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. Equal Time is listed for Web.
Does Equal Time have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. Equal Time is listed for Web.
Is Equal Time open source?
Equal Time is not described as open source on its own site, as read on Oct 5, 2026.
What does Equal Time integrate with?
Equal Time's listing names Zoom, Google Meet, Microsoft Teams, Google Calendar, Salesforce, HubSpot, Pipedrive and Zapier.
Who makes Equal Time?
Equal Time is made by a company of the same name. It dates from 2021.
What are the alternatives to Equal Time?
The closest alternatives to Equal Time in our directory are Read AI, Otter.ai, Fathom, Fireflies.ai and Avoma.
How does Equal Time compare with other AI meeting note takers?
Equal Time's GPA of 2.0 is higher than 0 of the 48 other AI meeting note takers we grade.
Is Equal Time good value for money?
ToolGPA grades Equal Time C for value for money. Its paid plans start at $15 a month for each person, against a middle price of $10 for the category: 33 of the 47 others that charge start lower.
Could I make my own version of Equal Time?
To replace Equal Time you would be making a bot that joins your calls and turns the talk into notes.
Where this guide comes from
The prices, plans, platforms and features were read from Equal Time’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Equal Time's own pages on 5 October 2026. Also tested with a demo account on 2026-07-06.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Equal Time. Prices change, so check equaltime.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Equal Time, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/equal-time
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Equal Time: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/equal-time
Know someone choosing between AI meeting note takers?
Send them this guide: toolgpa.com/tools/equal-time/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded AI meeting note takers after Equal Time, each with an Insider's Guide of its own.
- AI Meeting Notes Insider's GuideEvery one of the 49 AI meeting note takers we grade, compared
- HyNote Insider's GuideAI note taker for meetings, audio, PDFs and videos3.4 GPA
- Wave AI Insider's GuideAI note taker and recorder for meetings, calls and lectures3.4 GPA
- Fireflies.ai Insider's GuideMeeting notetaker that records, transcribes and summarizes calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Equal Time’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Equal Time is a trademark of its owner, and this guide is not made, paid for or approved by Equal Time. Prices and plans change: check equaltime.io before you buy.