Equal Time vs Fireflies.ai

Equal Time

• Teams that want data on who speaks and who gets interrupted
• Managers working on their own meeting and leadership habits
• Organizations running inclusion programs alongside meeting notes

Fireflies.ai

• Teams that want every call transcribed and searchable in one place
• People who want apps on web, desktop, phone and a Chrome extension
• Sales and recruiting teams that log calls to a CRM or applicant tracker

Equal Time

• The pricing page lists no free plan: Premium starts with a 7-day trial, then costs $18 a month or $180 a year per user.
• Webhooks, CRM integrations, SSO and white labeling are listed under the Company License, which is priced on request.
• It runs as a web app with a meeting bot and lists no mobile or desktop apps. In-person meetings are captured by joining a call in hybrid mode.
• Trends across a team, such as talk time by seniority or demographic group, need a Team or Company License plan.

Fireflies.ai

• The Free plan stores 400 minutes per team, limits AI summaries and does not include transcript downloads or video recording.
• AI Skills, custom summary sections and soundbites draw on AI credits; plans include only a one-time allowance and extra packs start at $5 a month.
• Conversation intelligence starts on Business. SSO, SCIM and HIPAA compliance are Enterprise only, and Enterprise is billed annually.
• Every teammate added to a workspace counts as a paid seat on paid plans.

Equal Time

Meeting notes from a calendar bot

Connect a calendar and the notetaker joins Zoom, Google Meet and Microsoft Teams meetings, either all of them or only those you accepted. Notes can be emailed to participants afterwards.

Participation analytics

Each meeting shows talk time per person and by gender group, interruptions, monologues, sentiment and an inclusion score, and flags instances the AI classes as mansplaining.

AI coaching

Gives personal feedback on how you came across, with suggestions for reducing hedging language and building executive presence and facilitation skills.

Ask Equal Time

After a meeting, ask questions about what was said or have it draft a follow-up email from the full transcript.

Templates and custom vocabulary

Pick a note template to match the meeting, such as sales discovery, interview, team meeting or class, and add up to 1,000 custom terms for names and acronyms.

Webhooks and CRM sync

Sends notes to Salesforce, HubSpot, Pipedrive, Slack or Notion, or through webhooks to Zapier and Make. Webhooks and CRM integrations are listed under the Company License.

Fireflies.ai

Notetaker bot or bot-free capture

Invite the Fireflies notetaker to a call or let it auto-join meetings on your calendar. The desktop app can instead take notes from device audio with no bot in the meeting.

Transcripts and AI summaries

Every plan includes unlimited transcription, and paid plans add unlimited AI summaries with an overview, notes and action items. Fireflies lists support for 100+ languages.

AskFred and Live Assist

AskFred is an AI assistant for questions about meeting content. In the desktop app, a floating Live Assist pane shows notes, the transcript and AskFred during the call.

Fireflies Talk dictation

Hold a key and speak to dictate text into any app from the desktop app. Fireflies says this is free and unlimited on every plan, including Free.

Conversation intelligence

Business and Enterprise add analytics on team and individual conversations. Free and Pro do not include them.

Integrations and MCP server

Connects to CRMs, project tools, applicant tracking systems and dialers such as Aircall and RingCentral. An MCP server exposes meeting data to assistants like Claude and ChatGPT.

Equal Time

• Equal Time Premium$15

  per user / month, billed yearly ($180); $18 billed monthly

  Unlimited transcription, AI summaries and storage, talk-time and gender analytics, custom vocabulary, Ask Equal Time, video playback and AI coaching. Up to 8 hours per meeting.

• Equal Time Team$80

  per month, billed yearly ($960); $90 billed monthly

  5 Premium seats to start, with more at $18 per seat a month, plus administrative oversight, team-wide inclusion metrics and custom onboarding.

• Company LicenseCustom

  Company-wide deployment, user management, SSO, advanced reporting, CRM integrations, webhooks, custom data retention and optional white labeling.

Fireflies.ai

• Free$0

  Unlimited transcription and limited AI summaries, with 400 minutes of storage per team and 20 AI credits.

• Pro$10

  per seat / month, billed annually ($18 billed monthly)

  Unlimited AI summaries, 8,000 minutes of storage per seat, video recording, and transcript and recording downloads.

• Business$19

  per seat / month, billed annually ($29 billed monthly)

  Unlimited storage plus team and individual conversation intelligence.

• Enterprise$39

  per seat / month, billed annually only

  Adds SSO and SCIM, HIPAA and FERPA compliance, with volume discounts as the team grows.

Equal Time

• Annual discount

  Yearly billing lowers Premium to $15 a month

  Premium costs $180 a year, equal to $15 a month, instead of $18 billed monthly. Team costs $960 a year, equal to $80 a month, instead of $90 billed monthly.

Fireflies.ai

• Annual discount

  Save up to 44% with annual billing

  Fireflies' pricing page says annual billing saves up to 44%: Pro is $10 instead of $18 per seat a month, and Business is $19 instead of $29.

• Education

  10% off paid plans for students

  Fireflies' help center lists a 10% discount on Pro, Business or Enterprise for students, on monthly or yearly plans. It is claimed by emailing support from a school address.

• Nonprofit

  10% off paid plans for NGOs and nonprofits

  The same help article lists a 10% discount on Pro, Business or Enterprise for NGOs and non-profit organizations, requested by emailing support from the organization's email domain.