Fireflies.ai vs Otter.ai
We give Fireflies.ai and Otter.ai the same GPA: 3.6 out of 4.0. They get the same grade on all five counts.
Price, platforms and features side by side. The table says where each price was read and when.
Fireflies.ai
Meeting notetaker that records, transcribes and summarizes calls
Otter.ai
Live meeting transcription with summaries and AI chat
How we grade them
| 3.6GPAFireflies.aiExcellent | 3.6GPAOtter.aiExcellent | |
|---|---|---|
| Value for money | BPro is $10 a seat a month billed yearly, right in the middle for this category, with unlimited AI summaries and 8,000 minutes of storage per seat. Monthly billing is $18. Conversation analytics need Business at $19, and every teammate you add counts as a paid seat. | BPro is $8.33 a month if you pay for the year, a little under what meeting notetakers usually start at. Pay monthly and it's $16.99, about double. And Pro is still metered, at 1,200 minutes a month and 90 minutes a meeting. Unlimited meetings wait for Business at $19.99. |
| Free plan and trial | BFree forever, with unlimited transcription. But AI summaries are limited, storage stops at 400 minutes for the whole team, and you can't download transcripts or record video. Dictation with Fireflies Talk is free and unlimited, which is a nice touch. | BBasic gives you 300 transcription minutes a month for nothing. But a conversation stops at 30 minutes, you get 3 file imports ever, and only your 25 most recent conversations stay open. Fine for short calls, tight for anything longer. |
| Features | AA notetaker that joins from your calendar, or bot-free capture from the desktop app. Transcripts in 100+ languages, summaries with action items, AskFred for questions, and a Live Assist pane during the call. Business adds analytics on your team's conversations. | ALive transcription with the speakers labelled, a summary of every conversation on every plan, and AI Chat for asking what was said. The notetaker joins Zoom, Teams and Meet from your calendar, or the desktop app records with no bot in the call. |
| Ease of use | A4.8 from about 5,200 App Store ratings. Connect your calendar and the notetaker joins your meetings by itself. | A4.8 from about 83,000 App Store ratings. Connect your calendar and the notetaker turns up to your meetings by itself. |
| Platforms and integrations | AWeb, Mac, Windows, iPhone, Android and a Chrome extension. It connects to Zoom, Meet, Teams, Slack, Salesforce, HubSpot, Asana and dialers like Aircall, and an MCP server opens your meetings to Claude and ChatGPT. | AWeb, Mac, Windows, iPhone, Android and a browser extension. It works with Zoom, Google Meet, Teams, Slack and Notion, and with Salesforce, HubSpot and Zapier from Pro. An MCP server is on every plan, though the API and webhooks are Enterprise only. |
| Best for | teams that want every call searchable | reading the transcript while the meeting's on |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Fireflies.ai and Otter.ai. How we grade
Where they differ
- Fireflies.ai starts at $10 per seat / month, billed annually. Otter.ai starts at $8.33 per user / month, billed annually.
- Fireflies.ai also covers dictation.
At a glance
| Fireflies.ai | Otter.ai | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $10 per seat / month, billed annually | $8.33 per user / month, billed annually |
| Free plan | Unlimited transcription, limited AI summaries, 400 minutes of storage per team and 20 AI credits. Transcript downloads and video recording need a paid plan. | Basic plan: 300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports, 20 AI Chat queries a month and access to the 25 most recent conversations. |
| Free trial | 7-day free trial of the Business plan, once per account; a credit or debit card is required. | 7-day free trial of Otter Business. |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Fireflies.ai Corp. | Otter.ai Inc |
| Price read from | fireflies.ai | otter.ai |
| Checked | Oct 4, 2026 | Oct 4, 2026 |
Who each one suits
Fireflies.ai
- Teams that want every call transcribed and searchable in one place
- People who want apps on web, desktop, phone and a Chrome extension
- Sales and recruiting teams that log calls to a CRM or applicant tracker
Otter.ai
- Reading a live transcript while a meeting or lecture is still going
- Students and teachers, who get a discount on Pro with a .edu address
- People who want the same notes on web, desktop and phone
Worth knowing
Fireflies.ai
- The Free plan stores 400 minutes per team, limits AI summaries and does not include transcript downloads or video recording.
- AI Skills, custom summary sections and soundbites draw on AI credits; plans include only a one-time allowance and extra packs start at $5 a month.
- Conversation intelligence starts on Business. SSO, SCIM and HIPAA compliance are Enterprise only, and Enterprise is billed annually.
- Every teammate added to a workspace counts as a paid seat on paid plans.
Otter.ai
- Basic is capped at 300 minutes a month and 30 minutes per conversation, and only the 25 most recent conversations stay accessible.
- Pro is still metered: 1,200 minutes a month and 90 minutes per meeting. Unlimited meetings start on Business.
- AI Chat queries are capped on every plan, at most 200 per user per month.
- SSO, SCIM, the API and webhooks are Enterprise only, and HIPAA compliance is an add-on.
Key features
Fireflies.ai
- Notetaker bot or bot-free capture
- Invite the Fireflies notetaker to a call or let it auto-join meetings on your calendar. The desktop app can instead take notes from device audio with no bot in the meeting.
- Transcripts and AI summaries
- Every plan includes unlimited transcription, and paid plans add unlimited AI summaries with an overview, notes and action items. Fireflies lists support for 100+ languages.
- AskFred and Live Assist
- AskFred is an AI assistant for questions about meeting content. In the desktop app, a floating Live Assist pane shows notes, the transcript and AskFred during the call.
- Fireflies Talk dictation
- Hold a key and speak to dictate text into any app from the desktop app. Fireflies says this is free and unlimited on every plan, including Free.
- Conversation intelligence
- Business and Enterprise add analytics on team and individual conversations. Free and Pro do not include them.
- Integrations and MCP server
- Connects to CRMs, project tools, applicant tracking systems and dialers such as Aircall and RingCentral. An MCP server exposes meeting data to assistants like Claude and ChatGPT.
Otter.ai
- Meeting agent or bot-free recording
- The notetaker can auto-join Zoom, Microsoft Teams and Google Meet meetings from your calendar. The desktop app for Mac and Windows records without a bot joining the call.
- Live transcription with speaker ID
- Transcribes as people speak, labels speakers and syncs the text to audio playback. Custom vocabulary covers 5 terms on Basic and up to 800 names and 800 terms on Business.
- Automated summaries
- Each conversation gets an automated summary on every plan, so the main points are available without reading the full transcript.
- AI Chat
- Ask questions about your conversations in a chat. Monthly queries are capped per user: 20 on Basic, 50 on Pro and 200 on Business and Enterprise.
- File imports and exports
- Import audio or video files for transcription and export notes. Basic allows 3 imports in total and mp3 or txt export; paid plans add pdf, docx and srt.
- Integrations and MCP server
- Salesforce, HubSpot and Zapier integrations start on Pro. An MCP server is listed on every plan, while the Otter API and webhooks are Enterprise only.
Plans
Fireflies.ai
Free$0
Unlimited transcription and limited AI summaries, with 400 minutes of storage per team and 20 AI credits.
Pro$10
per seat / month, billed annually ($18 billed monthly)
Unlimited AI summaries, 8,000 minutes of storage per seat, video recording, and transcript and recording downloads.
Business$19
per seat / month, billed annually ($29 billed monthly)
Unlimited storage plus team and individual conversation intelligence.
Enterprise$39
per seat / month, billed annually only
Adds SSO and SCIM, HIPAA and FERPA compliance, with volume discounts as the team grows.
Otter.ai
Basic$0
300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports and the 25 most recent conversations.
Pro$8.33
per user / month, billed annually ($16.99 billed monthly)
1,200 minutes a month, 90 minutes per meeting, 10 file imports a month, unlimited history and extra export formats.
Business$19.99
per user / month, billed annually ($30 billed monthly)
Unlimited meetings and file imports, up to 4 hours per meeting, 3 concurrent meetings, activity logs and usage analytics.
EnterpriseCustom
Adds SSO, SCIM, domain capture, the Otter API and webhooks, video replay and a HIPAA compliance add-on.
Ways to pay less
Fireflies.ai
- Annual discount
Save up to 44% with annual billing
Fireflies' pricing page says annual billing saves up to 44%: Pro is $10 instead of $18 per seat a month, and Business is $19 instead of $29.
- Education
10% off paid plans for students
Fireflies' help center lists a 10% discount on Pro, Business or Enterprise for students, on monthly or yearly plans. It is claimed by emailing support from a school address.
- Nonprofit
10% off paid plans for NGOs and nonprofits
The same help article lists a 10% discount on Pro, Business or Enterprise for NGOs and non-profit organizations, requested by emailing support from the organization's email domain.
Otter.ai
- Annual discount
Save 51% on Pro and 33% on Business annually
Otter's pricing page shows Pro at $8.33 per user per month on annual billing against $16.99 monthly (labeled save 51%), and Business at $19.99 against $30 (save 33%).
- Education
20% off Pro for students and teachers
Individual students and teachers with an email address ending in .edu get 20% off Otter Pro: $6.67 per month billed annually ($79.99) or $13.59 month to month.
