Circleback
AI meeting notes, action items and post-meeting automations
What is Circleback?
Circleback writes meeting notes and assigns action items automatically for online and in-person meetings. Online calls are captured by a bot or by a desktop app that joins nothing, and phone and Apple Watch apps record conversations in person. Automations push the results to apps such as Notion, HubSpot and Linear, and an assistant answers questions across past meetings.
Circleback has a free plan. Paid plans start at $15 per user / month, billed yearly. See every plan
Good for
- Individuals who want unlimited meetings on a free plan
- Teams that update a CRM or issue tracker automatically after calls
- People who meet in person as well as online
- Developers giving AI agents meeting context through the API or MCP
Worth knowing
- The Free plan keeps only 30 days of meeting and recording history and has limited automations.
- Recordings are stored for 1 year on Pro and 2 years on Business. Unlimited recording storage needs Enterprise.
- Single sign-on, SCIM and HIPAA compliance are on Enterprise, which is billed yearly only.
- Desktop apps are offered for macOS and Windows; no Linux app or browser extension is listed.
Key features
- Notes and action items
- Notes are written automatically after each meeting, and action items are captured, assigned to people and organized without manual entry.
- Bot or bot-free capture
- A bot can join online meetings, or the desktop app for macOS and Windows records any call on the computer without one, including Zoom, Google Meet, Teams, Webex and Discord.
- In-person meetings
- Mobile apps for iOS and Android and an Apple Watch app record conversations that happen away from a computer.
- Ask Circleback
- An assistant that answers questions using every conversation in the account. It is included on the Free plan and can also be used from Slack.
- Automations
- Rules run after meetings to update other apps, for example Notion pages, HubSpot or Salesforce records and Linear issues. Free has limited automations; Pro opens all integrations.
- API, MCP and CLI
- Every plan, including Free, lists API, MCP and command-line access, and webhooks can send meeting data to custom integrations.
Circleback pricing
- Starts at
- $15 per user / month, billed yearly
- Free plan
- AI notes and action items, Ask Circleback, bot or bot-free capture and API access, with 30 days of meeting and recording history, limited automations and 2 teams.
- Free trial
- Free trial offered on Pro, Business and Enterprise; the pricing page does not state its length
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | AI notes and action items, Ask Circleback, desktop and mobile apps, and API, MCP and CLI access, with 30-day history, limited automations and 2 teams. |
| Pro | $15per user / month, billed yearly ($18 billed monthly) | Unlimited meeting history, 1 year of recording storage, automations with all integrations, custom AI insights and 5 teams. |
| Business | $25per user / month, billed yearly ($29 billed monthly) | Admin and member roles, unlimited free viewers, custom data retention, enforceable settings, 2 years of recording storage and unlimited teams. |
| Enterprise | $35per user / month, yearly billing only | SAML or OIDC single sign-on, SCIM, invoice billing, unlimited recording storage and HIPAA compliance. The per-user rate falls above 50 users. |
Read from circleback.ai on Oct 5, 2026. Prices change, so confirm with Circleback before you buy.
Ways to pay less
- Annual discountLower per-user price on yearly billing
At listed prices Pro costs $180 a year ($15 a month) instead of $18 a month, and Business $300 a year ($25 a month) instead of $29 a month, per user.
Stated on circleback.ai - Education50% education discount for students
Circleback's pricing FAQ offers students 50% off. It applies automatically when signing up with a school email, or through support with proof of student status.
Stated on circleback.ai - Nonprofit30% non-profit discount
The pricing FAQ states a 30% discount for non-profits: sign up with a non-profit email and contact support to have it applied.
Stated on circleback.ai - StartupsDeals for startups of partner firms
Circleback's startups page says startups affiliated with its partners can get special deals and discounts. The amounts are not published.
Stated on circleback.ai
Works with
Circleback alternatives
- Circleback vs Granola
Free plan · from $14/mo
- Circleback vs Fathom
Free plan · from $15/mo
- Circleback vs Fireflies.ai
Free plan · from $10/mo
- Circleback vs Otter.ai
Free plan · from $8.33/mo
- Circleback vs Jamie
Free plan · from €21/mo
Common questions
Is Circleback free?
Circleback has a free plan. AI notes and action items, Ask Circleback, bot or bot-free capture and API access, with 30 days of meeting and recording history, limited automations and 2 teams. Paid plans start at $15 per user / month, billed yearly.
How much does Circleback cost?
Circleback lists 4 plans. Free: $0. Pro: $15 per user / month, billed yearly ($18 billed monthly). Business: $25 per user / month, billed yearly ($29 billed monthly). Enterprise: $35 per user / month, yearly billing only. Prices were read from circleback.ai on Oct 5, 2026.
What platforms does Circleback work on?
Circleback is available on Web, macOS, Windows, iOS and Android.
Does Circleback offer any discounts?
Circleback publicly lists the following: Lower per-user price on yearly billing; 50% education discount for students; 30% non-profit discount; Deals for startups of partner firms.
Does Circleback have a Linux app?
No Linux app was listed when its pages were read on Oct 5, 2026. Circleback is listed for Web, macOS, Windows, iOS and Android.
Is Circleback open source?
Circleback is not described as open source on its own site, as read on Oct 5, 2026.
Does Circleback have an API?
Yes. Circleback offers a public API, according to its own site.
What does Circleback integrate with?
Circleback's listing names Slack, Notion, Linear, HubSpot, Salesforce, Attio, Zapier and Google Calendar. A listing names up to eight integrations, so it may connect to more.
Does Circleback have a student discount?
50% education discount for students. Circleback's pricing FAQ offers students 50% off. It applies automatically when signing up with a school email, or through support with proof of student status.
Does Circleback have a free trial?
Yes. Free trial offered on Pro, Business and Enterprise; the pricing page does not state its length.
Who makes Circleback?
Circleback is made by Circleback AI, Inc.
What are the alternatives to Circleback?
The closest alternatives to Circleback in our directory are Granola, Fathom, Fireflies.ai, Otter.ai and Jamie. Each one has a side-by-side comparison with Circleback.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 5, 2026.