Circleback vs Fireflies.ai
Price, platforms and features side by side. The table says where each price was read and when.
Circleback
AI meeting notes, action items and post-meeting automations
Fireflies.ai
Meeting notetaker that records, transcribes and summarizes calls
Where they differ
- Circleback starts at $15 per user / month, billed yearly. Fireflies.ai starts at $10 per seat / month, billed annually.
- Only Fireflies.ai lists a browser extension.
- Circleback also covers workflow automation.
- Fireflies.ai also covers dictation.
At a glance
| Circleback | Fireflies.ai | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $15 per user / month, billed yearly | $10 per seat / month, billed annually |
| Free plan | AI notes and action items, Ask Circleback, bot or bot-free capture and API access, with 30 days of meeting and recording history, limited automations and 2 teams. | Unlimited transcription, limited AI summaries, 400 minutes of storage per team and 20 AI credits. Transcript downloads and video recording need a paid plan. |
| Free trial | Free trial offered on Pro, Business and Enterprise; the pricing page does not state its length | 7-day free trial of the Business plan, once per account; a credit or debit card is required. |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Circleback AI, Inc. | Fireflies.ai Corp. |
| Price read from | circleback.ai | fireflies.ai |
| Checked | Oct 5, 2026 | Oct 4, 2026 |
Who each one suits
Circleback
- Individuals who want unlimited meetings on a free plan
- Teams that update a CRM or issue tracker automatically after calls
- People who meet in person as well as online
- Developers giving AI agents meeting context through the API or MCP
Fireflies.ai
- Teams that want every call transcribed and searchable in one place
- People who want apps on web, desktop, phone and a Chrome extension
- Sales and recruiting teams that log calls to a CRM or applicant tracker
Worth knowing
Circleback
- The Free plan keeps only 30 days of meeting and recording history and has limited automations.
- Recordings are stored for 1 year on Pro and 2 years on Business. Unlimited recording storage needs Enterprise.
- Single sign-on, SCIM and HIPAA compliance are on Enterprise, which is billed yearly only.
- Desktop apps are offered for macOS and Windows; no Linux app or browser extension is listed.
Fireflies.ai
- The Free plan stores 400 minutes per team, limits AI summaries and does not include transcript downloads or video recording.
- AI Skills, custom summary sections and soundbites draw on AI credits; plans include only a one-time allowance and extra packs start at $5 a month.
- Conversation intelligence starts on Business. SSO, SCIM and HIPAA compliance are Enterprise only, and Enterprise is billed annually.
- Every teammate added to a workspace counts as a paid seat on paid plans.
Key features
Circleback
- Notes and action items
- Notes are written automatically after each meeting, and action items are captured, assigned to people and organized without manual entry.
- Bot or bot-free capture
- A bot can join online meetings, or the desktop app for macOS and Windows records any call on the computer without one, including Zoom, Google Meet, Teams, Webex and Discord.
- In-person meetings
- Mobile apps for iOS and Android and an Apple Watch app record conversations that happen away from a computer.
- Ask Circleback
- An assistant that answers questions using every conversation in the account. It is included on the Free plan and can also be used from Slack.
- Automations
- Rules run after meetings to update other apps, for example Notion pages, HubSpot or Salesforce records and Linear issues. Free has limited automations; Pro opens all integrations.
- API, MCP and CLI
- Every plan, including Free, lists API, MCP and command-line access, and webhooks can send meeting data to custom integrations.
Fireflies.ai
- Notetaker bot or bot-free capture
- Invite the Fireflies notetaker to a call or let it auto-join meetings on your calendar. The desktop app can instead take notes from device audio with no bot in the meeting.
- Transcripts and AI summaries
- Every plan includes unlimited transcription, and paid plans add unlimited AI summaries with an overview, notes and action items. Fireflies lists support for 100+ languages.
- AskFred and Live Assist
- AskFred is an AI assistant for questions about meeting content. In the desktop app, a floating Live Assist pane shows notes, the transcript and AskFred during the call.
- Fireflies Talk dictation
- Hold a key and speak to dictate text into any app from the desktop app. Fireflies says this is free and unlimited on every plan, including Free.
- Conversation intelligence
- Business and Enterprise add analytics on team and individual conversations. Free and Pro do not include them.
- Integrations and MCP server
- Connects to CRMs, project tools, applicant tracking systems and dialers such as Aircall and RingCentral. An MCP server exposes meeting data to assistants like Claude and ChatGPT.
Plans
Circleback
Free$0
AI notes and action items, Ask Circleback, desktop and mobile apps, and API, MCP and CLI access, with 30-day history, limited automations and 2 teams.
Pro$15
per user / month, billed yearly ($18 billed monthly)
Unlimited meeting history, 1 year of recording storage, automations with all integrations, custom AI insights and 5 teams.
Business$25
per user / month, billed yearly ($29 billed monthly)
Admin and member roles, unlimited free viewers, custom data retention, enforceable settings, 2 years of recording storage and unlimited teams.
Enterprise$35
per user / month, yearly billing only
SAML or OIDC single sign-on, SCIM, invoice billing, unlimited recording storage and HIPAA compliance. The per-user rate falls above 50 users.
Fireflies.ai
Free$0
Unlimited transcription and limited AI summaries, with 400 minutes of storage per team and 20 AI credits.
Pro$10
per seat / month, billed annually ($18 billed monthly)
Unlimited AI summaries, 8,000 minutes of storage per seat, video recording, and transcript and recording downloads.
Business$19
per seat / month, billed annually ($29 billed monthly)
Unlimited storage plus team and individual conversation intelligence.
Enterprise$39
per seat / month, billed annually only
Adds SSO and SCIM, HIPAA and FERPA compliance, with volume discounts as the team grows.
Ways to pay less
Circleback
- Annual discount
Lower per-user price on yearly billing
At listed prices Pro costs $180 a year ($15 a month) instead of $18 a month, and Business $300 a year ($25 a month) instead of $29 a month, per user.
- Education
50% education discount for students
Circleback's pricing FAQ offers students 50% off. It applies automatically when signing up with a school email, or through support with proof of student status.
- Nonprofit
30% non-profit discount
The pricing FAQ states a 30% discount for non-profits: sign up with a non-profit email and contact support to have it applied.
- Startups
Deals for startups of partner firms
Circleback's startups page says startups affiliated with its partners can get special deals and discounts. The amounts are not published.
Fireflies.ai
- Annual discount
Save up to 44% with annual billing
Fireflies' pricing page says annual billing saves up to 44%: Pro is $10 instead of $18 per seat a month, and Business is $19 instead of $29.
- Education
10% off paid plans for students
Fireflies' help center lists a 10% discount on Pro, Business or Enterprise for students, on monthly or yearly plans. It is claimed by emailing support from a school address.
- Nonprofit
10% off paid plans for NGOs and nonprofits
The same help article lists a 10% discount on Pro, Business or Enterprise for NGOs and non-profit organizations, requested by emailing support from the organization's email domain.
