Equal Time vs Read AI
We give Equal Time a 2.6 GPA and Read AI a 3.4, out of 4.0. Read AI grades higher on the free plan, ease of use and platforms. They get the same grade on value for money and features.
Price, platforms and features side by side. The table says where each price was read and when.
Equal Time
AI notetaker that measures who speaks and coaches leaders
Read AI
Meeting notetaker with search across meetings, email and chat
How we grade them
| 2.6GPAEqual TimeGood | 3.4GPARead AIVery good | |
|---|---|---|
| Value for money | C$15 a month if you pay for the year, $18 monthly. That's the dear end of this category, where plans typically start near $10. And the CRM hook-ups and webhooks sit on the Company License, which is priced on request. | CPro is $15 a user a month billed yearly, or $19.75 monthly, which is the dear end of a category that typically starts near $10. And Pro still works from transcripts only: audio and video playback wait for Enterprise at $22.50. Read AI doesn't offer refunds either. |
| Free plan and trial | DNo free plan. Premium starts with a 7-day trial, and you hand over a payment method at checkout to get it. After that it's $18 a month or $180 a year. | BFree covers 5 meeting transcripts a month, with summaries, unlimited search, the meeting coach and the desktop and phone apps, and no credit card. Five meetings is tight if you're in calls most days. |
| Features | ANotes, summaries and action items in 102 languages, with templates and up to 1,000 custom terms. Then its speciality: talk time per person and by gender group, interruptions, monologues and an AI coach. A meeting in a room only gets captured by joining a call, though. | AA recap, action items and highlights for every meeting, search that answers with citations across meetings, email and messaging, and a coach that gives feedback on how you speak. The desktop apps record straight from the computer, and the phone apps catch in-person meetings. |
| Ease of use | BConnect your calendar and the notetaker joins your Zoom, Meet and Teams calls, all of them or only the ones you accepted. There's no rating on record to show how people get on, so a B. | A4.9 from about 970 App Store ratings. The free plan needs no credit card, and the recap arrives without you taking a single note. |
| Platforms and integrations | BA web app with a bot for Zoom, Google Meet and Microsoft Teams, plus Google Calendar. It lists no phone or desktop apps. Salesforce, HubSpot, Pipedrive, Zapier and webhooks exist, but on the Company License. | AWeb, Mac, Windows, iPhone, Android and a browser extension. It works with Zoom, Meet, Teams, Gmail, Outlook and Slack, and premium links to Notion, Salesforce, HubSpot, Jira and Zapier start on Pro. There's an MCP server and an API too. |
| Best for | seeing who does the talking in your meetings | one search across meetings, email and chat |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Equal Time and Read AI. How we grade
Where they differ
- Equal Time starts at $15 per user / month, billed yearly ($180). Read AI starts at $15 per user / month, billed annually.
- Read AI has a free plan. Equal Time does not, though it has a free trial.
- Only Read AI lists macOS, Windows, iOS and Android apps.
- Only Read AI lists a browser extension.
- Equal Time also covers templates and reports.
- Read AI also covers AI search.
At a glance
| Equal Time | Read AI | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $15 per user / month, billed yearly ($180) | $15 per user / month, billed annually |
| Free plan | None | 5 meeting transcripts a month, with summaries, enterprise search, the meeting coach, basic integrations and the desktop and mobile apps. No credit card required. |
| Free trial | 7-day free trial of Premium; a payment method is collected at checkout | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Equal Time | Read AI, Inc. |
| Price read from | equaltime.io | read.ai |
| Checked | Oct 5, 2026 | Oct 4, 2026 |
Who each one suits
Equal Time
- Teams that want data on who speaks and who gets interrupted
- Managers working on their own meeting and leadership habits
- Organizations running inclusion programs alongside meeting notes
Read AI
- People who want one search across meetings, email and chat
- Students and staff at universities, who get low-cost EDU plans
- People who want coaching feedback on how they run meetings
Worth knowing
Equal Time
- The pricing page lists no free plan: Premium starts with a 7-day trial, then costs $18 a month or $180 a year per user.
- Webhooks, CRM integrations, SSO and white labeling are listed under the Company License, which is priced on request.
- It runs as a web app with a meeting bot and lists no mobile or desktop apps. In-person meetings are captured by joining a call in hybrid mode.
- Trends across a team, such as talk time by seniority or demographic group, need a Team or Company License plan.
Read AI
- The Free plan covers 5 meeting transcripts a month.
- Audio and video playback and video highlights need Enterprise; the Pro plan does not include them.
- All licenses in a workspace must be on the same plan, and Enterprise+ requires at least 5 licenses.
- Read AI does not offer refunds; a canceled subscription runs to the end of the billing period.
Key features
Equal Time
- Meeting notes from a calendar bot
- Connect a calendar and the notetaker joins Zoom, Google Meet and Microsoft Teams meetings, either all of them or only those you accepted. Notes can be emailed to participants afterwards.
- Participation analytics
- Each meeting shows talk time per person and by gender group, interruptions, monologues, sentiment and an inclusion score, and flags instances the AI classes as mansplaining.
- AI coaching
- Gives personal feedback on how you came across, with suggestions for reducing hedging language and building executive presence and facilitation skills.
- Ask Equal Time
- After a meeting, ask questions about what was said or have it draft a follow-up email from the full transcript.
- Templates and custom vocabulary
- Pick a note template to match the meeting, such as sales discovery, interview, team meeting or class, and add up to 1,000 custom terms for names and acronyms.
- Webhooks and CRM sync
- Sends notes to Salesforce, HubSpot, Pipedrive, Slack or Notion, or through webhooks to Zapier and Make. Webhooks and CRM integrations are listed under the Company License.
Read AI
- Meeting recaps and transcripts
- Produces a recap, action items and highlights for each meeting on Google Meet, Zoom or Microsoft Teams. Free covers 5 transcripts a month; paid plans are unlimited.
- Search with cited answers
- Ask what was decided, who owns it and what is still open, and get answers that cite their source. Search is listed as unlimited on every plan.
- Email and messaging summaries
- Summaries are not limited to meetings: the plans also list summaries for email and messaging, with Gmail, Outlook and Slack among the connected services.
- Meeting coach
- A personalized coach gives feedback on how you speak and run meetings. It is included on every plan, including Free.
- Playback and video highlights
- Audio and video playback and video highlights are available on Enterprise and Enterprise+ only; Free and Pro work from transcripts and summaries.
- Integrations, MCP and API
- Premium integrations such as Notion, Salesforce, HubSpot, Jira, Confluence and Zapier, plus webhooks, start on Pro. Read AI also offers an MCP server and an API.
Plans
Equal Time
Equal Time Premium$15
per user / month, billed yearly ($180); $18 billed monthly
Unlimited transcription, AI summaries and storage, talk-time and gender analytics, custom vocabulary, Ask Equal Time, video playback and AI coaching. Up to 8 hours per meeting.
Equal Time Team$80
per month, billed yearly ($960); $90 billed monthly
5 Premium seats to start, with more at $18 per seat a month, plus administrative oversight, team-wide inclusion metrics and custom onboarding.
Company LicenseCustom
Company-wide deployment, user management, SSO, advanced reporting, CRM integrations, webhooks, custom data retention and optional white labeling.
Read AI
Free$0
5 meeting transcripts a month, summaries, unlimited search, meeting coach and basic integrations.
Pro$15
per user / month, billed annually ($19.75 billed monthly)
Unlimited meeting transcripts, priority processing, 100 file upload credits a month and premium integrations.
Enterprise$22.50
per user / month, billed annually ($29.75 billed monthly)
Adds audio and video playback, video highlights, 200 file upload credits a month and premium support.
Enterprise+$29.75
per user / month, billed annually ($39.75 billed monthly)
Minimum 5 licenses. Adds HIPAA compliance, SAML and SCIM, domain capture and a custom data retention policy.
Ways to pay less
Equal Time
- Annual discount
Yearly billing lowers Premium to $15 a month
Premium costs $180 a year, equal to $15 a month, instead of $18 billed monthly. Team costs $960 a year, equal to $80 a month, instead of $90 billed monthly.
Read AI
- Annual discount
25% off with annual billing
Read AI's pricing page marks annual billing as -25%: Pro is $15 instead of $19.75 per user per month, Enterprise $22.50 instead of $29.75 and Enterprise+ $29.75 instead of $39.75.
- Education
EDU plan at $60 a year
Active students and staff at higher-education institutions who sign up with a .edu email can buy the EDU plan for $60 a year (30 meetings a month) or EDU + Video for $100 a year.
- Other savings
Volume discounts from 100 licenses
The pricing page lists volume discounts of 10% for 100 or more licenses, 15% for 500 or more and 20% for 1,000 or more.
