Avoma vs Equal Time

Avoma

• Sales and customer success teams that log meeting notes to a CRM
• Teams that want note-taking, scheduling and call coaching from one vendor
• Organizations with many view-only users, since viewer seats are free

Equal Time

• Teams that want data on who speaks and who gets interrupted
• Managers working on their own meeting and leadership habits
• Organizations running inclusion programs alongside meeting notes

Avoma

• There is no free plan. When the 14-day trial ends, the account drops to a viewer role that cannot record new meetings.
• Call scoring, coaching, deal risk alerts and forecasting are add-ons at $29 per seat a month (annual), on top of a base plan.
• Startup is capped at 25 recorder seats and Organization at 100. Enterprise needs at least 10 seats and is billed annually only.
• Every recording user in an account must be on the same base plan.

Equal Time

• The pricing page lists no free plan: Premium starts with a 7-day trial, then costs $18 a month or $180 a year per user.
• Webhooks, CRM integrations, SSO and white labeling are listed under the Company License, which is priced on request.
• It runs as a web app with a meeting bot and lists no mobile or desktop apps. In-person meetings are captured by joining a call in hybrid mode.
• Trends across a team, such as talk time by seniority or demographic group, need a Team or Company License plan.

Avoma

Recording and live transcription

Records audio and video on Zoom, Google Meet, Microsoft Teams, Webex and GoToMeeting, with or without a bot, and transcribes in more than 70 languages with speakers named.

AI notes and templates

Notes come with key takeaways, action items and more than 40 default topics, using 10+ built-in templates such as MEDDIC and SPICED. Custom templates and topics start on Organization.

CRM note sync

Saves meeting notes to the matching account, opportunity or contact in Salesforce, HubSpot, Zoho, Pipedrive or Copper without manual entry.

Scheduler

Unlimited 1:1 scheduling links are on every plan. Group and round-robin scheduling need Organization, and rule-based lead routing is a separate add-on.

Ask Avoma

An AI assistant that answers questions about a single meeting on every plan. Asking across all conversations is listed with Enterprise and with the Conversation Intelligence add-on.

Conversation and revenue intelligence

Add-ons for AI call scoring, coaching recommendations, deal risk alerts, win-loss analysis and forecasting, each priced at $29 per seat a month on annual billing.

Equal Time

Meeting notes from a calendar bot

Connect a calendar and the notetaker joins Zoom, Google Meet and Microsoft Teams meetings, either all of them or only those you accepted. Notes can be emailed to participants afterwards.

Participation analytics

Each meeting shows talk time per person and by gender group, interruptions, monologues, sentiment and an inclusion score, and flags instances the AI classes as mansplaining.

AI coaching

Gives personal feedback on how you came across, with suggestions for reducing hedging language and building executive presence and facilitation skills.

Ask Equal Time

After a meeting, ask questions about what was said or have it draft a follow-up email from the full transcript.

Templates and custom vocabulary

Pick a note template to match the meeting, such as sales discovery, interview, team meeting or class, and add up to 1,000 custom terms for names and acronyms.

Webhooks and CRM sync

Sends notes to Salesforce, HubSpot, Pipedrive, Slack or Notion, or through webhooks to Zapier and Make. Webhooks and CRM integrations are listed under the Company License.

Avoma

• Startup$19

  per recorder seat / month, billed annually ($29 billed monthly)

  Up to 25 paid seats: video recording, unlimited transcription and AI notes, Ask Avoma for a meeting, CRM note sync and 1:1 scheduling.

• Organization$29

  per recorder seat / month, billed annually ($39 billed monthly)

  Up to 100 paid seats: adds custom AI topics and templates, group and round-robin scheduling, translation, API access and webhooks.

• Enterprise$39

  per recorder seat / month, billed annually only

  Minimum 10 paid seats: adds SAML or OIDC single sign-on, data retention policies, HIPAA compliance and a designated success manager.

Equal Time

• Equal Time Premium$15

  per user / month, billed yearly ($180); $18 billed monthly

  Unlimited transcription, AI summaries and storage, talk-time and gender analytics, custom vocabulary, Ask Equal Time, video playback and AI coaching. Up to 8 hours per meeting.

• Equal Time Team$80

  per month, billed yearly ($960); $90 billed monthly

  5 Premium seats to start, with more at $18 per seat a month, plus administrative oversight, team-wide inclusion metrics and custom onboarding.

• Company LicenseCustom

  Company-wide deployment, user management, SSO, advanced reporting, CRM integrations, webhooks, custom data retention and optional white labeling.

Avoma

• Annual discount

  Up to 33% off with yearly billing

  Avoma offers up to 33% off the base plan when paid yearly upfront: Startup is $19 instead of $29 per recorder seat a month, and Organization $29 instead of $39.

Equal Time

• Annual discount

  Yearly billing lowers Premium to $15 a month

  Premium costs $180 a year, equal to $15 a month, instead of $18 billed monthly. Team costs $960 a year, equal to $80 a month, instead of $90 billed monthly.