Equal Time vs Fathom

Equal Time

• Teams that want data on who speaks and who gets interrupted
• Managers working on their own meeting and leadership habits
• Organizations running inclusion programs alongside meeting notes

Fathom

• Individuals who want unlimited recording and transcription without paying
• Sales teams that log calls to HubSpot or Salesforce
• Teams that share clips and highlights from customer calls

Equal Time

• The pricing page lists no free plan: Premium starts with a 7-day trial, then costs $18 a month or $180 a year per user.
• Webhooks, CRM integrations, SSO and white labeling are listed under the Company License, which is priced on request.
• It runs as a web app with a meeting bot and lists no mobile or desktop apps. In-person meetings are captured by joining a call in hybrid mode.
• Trends across a team, such as talk time by seniority or demographic group, need a Team or Company License plan.

Fathom

• On the Free plan, advanced summaries cover only the first 5 calls each month, and action items and Ask Fathom are limited.
• Team and Business plans have a 2-user minimum.
• Bot-free capture is Mac only for now. There is no Android app, and Linux, Chromebooks and iPads are not supported.
• CRM field sync, deal view and coaching scorecards require the Business plan.

Equal Time

Meeting notes from a calendar bot

Connect a calendar and the notetaker joins Zoom, Google Meet and Microsoft Teams meetings, either all of them or only those you accepted. Notes can be emailed to participants afterwards.

Participation analytics

Each meeting shows talk time per person and by gender group, interruptions, monologues, sentiment and an inclusion score, and flags instances the AI classes as mansplaining.

AI coaching

Gives personal feedback on how you came across, with suggestions for reducing hedging language and building executive presence and facilitation skills.

Ask Equal Time

After a meeting, ask questions about what was said or have it draft a follow-up email from the full transcript.

Templates and custom vocabulary

Pick a note template to match the meeting, such as sales discovery, interview, team meeting or class, and add up to 1,000 custom terms for names and acronyms.

Webhooks and CRM sync

Sends notes to Salesforce, HubSpot, Pipedrive, Slack or Notion, or through webhooks to Zapier and Make. Webhooks and CRM integrations are listed under the Company License.

Fathom

Bot or bot-free capture

Record with a meeting bot that joins the call, or capture from the desktop app with nothing added to the meeting. Bot-free capture is in beta and currently works on Mac only.

AI summaries and action items

A summary is ready when the call ends. Free accounts get advanced summary templates on their first 5 calls each month; paid plans remove the cap and add AI action items.

Ask Fathom

Ask questions about a single call or across the calls in your account and get answers drawn from the transcripts. Use is limited on the Free plan.

Clips and playlists

Cut highlights out of a recording and group them into playlists to share with people who missed the meeting. Included on every plan.

CRM sync

Sends call notes to HubSpot, Salesforce or Close. The Business plan adds CRM field sync, a deal view, and coaching metrics with AI scorecards.

Team workspace

Team plans add global search across everyone's calls, comments, folders and keyword alerts that flag when chosen terms come up.

Equal Time

• Equal Time Premium$15

  per user / month, billed yearly ($180); $18 billed monthly

  Unlimited transcription, AI summaries and storage, talk-time and gender analytics, custom vocabulary, Ask Equal Time, video playback and AI coaching. Up to 8 hours per meeting.

• Equal Time Team$80

  per month, billed yearly ($960); $90 billed monthly

  5 Premium seats to start, with more at $18 per seat a month, plus administrative oversight, team-wide inclusion metrics and custom onboarding.

• Company LicenseCustom

  Company-wide deployment, user management, SSO, advanced reporting, CRM integrations, webhooks, custom data retention and optional white labeling.

Fathom

• Free$0

  Unlimited recordings and transcription, instant AI summaries, clips, playlists and search across calls.

• Team$15

  per user / month, billed annually ($19 monthly), 2-user minimum

  Everything in Premium, plus global search across calls, comments, folders and keyword alerts.

• Premium$16

  per user / month, billed annually ($20 monthly)

  For individuals: advanced call summaries, AI action items, the conversational assistant and a custom meeting bot.

• Business$25

  per user / month, billed annually ($34 monthly), 2-user minimum

  Everything in Team, plus CRM field sync, deal view, coaching metrics with AI scorecards and custom summaries.

• EnterpriseCustom

  Everything in Business, plus SSO, SCIM provisioning, custom retention, dedicated support and an onboarding program.

Equal Time

• Annual discount

  Yearly billing lowers Premium to $15 a month

  Premium costs $180 a year, equal to $15 a month, instead of $18 billed monthly. Team costs $960 a year, equal to $80 a month, instead of $90 billed monthly.

Fathom

• Annual discount

  Lower per-user price on annual billing

  Fathom labels annual billing "save 25%+". At listed prices Premium drops from $20 to $16, Team from $19 to $15 and Business from $34 to $25 per user per month.

• Nonprofit

  10 free seats for nonprofits

  Fathom's pricing page offers nonprofits 10 free seats. An application is required.

• Startups

  Up to 2 years of Team free for startups

  Under the Qualified Portfolio Program, startups affiliated with select venture firms and accelerators get up to 2 years of Fathom Team free.