Equal Time vs Otter.ai

Equal Time

• Teams that want data on who speaks and who gets interrupted
• Managers working on their own meeting and leadership habits
• Organizations running inclusion programs alongside meeting notes

Otter.ai

• Reading a live transcript while a meeting or lecture is still going
• Students and teachers, who get a discount on Pro with a .edu address
• People who want the same notes on web, desktop and phone

Equal Time

• The pricing page lists no free plan: Premium starts with a 7-day trial, then costs $18 a month or $180 a year per user.
• Webhooks, CRM integrations, SSO and white labeling are listed under the Company License, which is priced on request.
• It runs as a web app with a meeting bot and lists no mobile or desktop apps. In-person meetings are captured by joining a call in hybrid mode.
• Trends across a team, such as talk time by seniority or demographic group, need a Team or Company License plan.

Otter.ai

• Basic is capped at 300 minutes a month and 30 minutes per conversation, and only the 25 most recent conversations stay accessible.
• Pro is still metered: 1,200 minutes a month and 90 minutes per meeting. Unlimited meetings start on Business.
• AI Chat queries are capped on every plan, at most 200 per user per month.
• SSO, SCIM, the API and webhooks are Enterprise only, and HIPAA compliance is an add-on.

Equal Time

Meeting notes from a calendar bot

Connect a calendar and the notetaker joins Zoom, Google Meet and Microsoft Teams meetings, either all of them or only those you accepted. Notes can be emailed to participants afterwards.

Participation analytics

Each meeting shows talk time per person and by gender group, interruptions, monologues, sentiment and an inclusion score, and flags instances the AI classes as mansplaining.

AI coaching

Gives personal feedback on how you came across, with suggestions for reducing hedging language and building executive presence and facilitation skills.

Ask Equal Time

After a meeting, ask questions about what was said or have it draft a follow-up email from the full transcript.

Templates and custom vocabulary

Pick a note template to match the meeting, such as sales discovery, interview, team meeting or class, and add up to 1,000 custom terms for names and acronyms.

Webhooks and CRM sync

Sends notes to Salesforce, HubSpot, Pipedrive, Slack or Notion, or through webhooks to Zapier and Make. Webhooks and CRM integrations are listed under the Company License.

Otter.ai

Meeting agent or bot-free recording

The notetaker can auto-join Zoom, Microsoft Teams and Google Meet meetings from your calendar. The desktop app for Mac and Windows records without a bot joining the call.

Live transcription with speaker ID

Transcribes as people speak, labels speakers and syncs the text to audio playback. Custom vocabulary covers 5 terms on Basic and up to 800 names and 800 terms on Business.

Automated summaries

Each conversation gets an automated summary on every plan, so the main points are available without reading the full transcript.

AI Chat

Ask questions about your conversations in a chat. Monthly queries are capped per user: 20 on Basic, 50 on Pro and 200 on Business and Enterprise.

File imports and exports

Import audio or video files for transcription and export notes. Basic allows 3 imports in total and mp3 or txt export; paid plans add pdf, docx and srt.

Integrations and MCP server

Salesforce, HubSpot and Zapier integrations start on Pro. An MCP server is listed on every plan, while the Otter API and webhooks are Enterprise only.

Equal Time

• Equal Time Premium$15

  per user / month, billed yearly ($180); $18 billed monthly

  Unlimited transcription, AI summaries and storage, talk-time and gender analytics, custom vocabulary, Ask Equal Time, video playback and AI coaching. Up to 8 hours per meeting.

• Equal Time Team$80

  per month, billed yearly ($960); $90 billed monthly

  5 Premium seats to start, with more at $18 per seat a month, plus administrative oversight, team-wide inclusion metrics and custom onboarding.

• Company LicenseCustom

  Company-wide deployment, user management, SSO, advanced reporting, CRM integrations, webhooks, custom data retention and optional white labeling.

Otter.ai

• Basic$0

  300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports and the 25 most recent conversations.

• Pro$8.33

  per user / month, billed annually ($16.99 billed monthly)

  1,200 minutes a month, 90 minutes per meeting, 10 file imports a month, unlimited history and extra export formats.

• Business$19.99

  per user / month, billed annually ($30 billed monthly)

  Unlimited meetings and file imports, up to 4 hours per meeting, 3 concurrent meetings, activity logs and usage analytics.

• EnterpriseCustom

  Adds SSO, SCIM, domain capture, the Otter API and webhooks, video replay and a HIPAA compliance add-on.

Equal Time

• Annual discount

  Yearly billing lowers Premium to $15 a month

  Premium costs $180 a year, equal to $15 a month, instead of $18 billed monthly. Team costs $960 a year, equal to $80 a month, instead of $90 billed monthly.

Otter.ai

• Annual discount

  Save 51% on Pro and 33% on Business annually

  Otter's pricing page shows Pro at $8.33 per user per month on annual billing against $16.99 monthly (labeled save 51%), and Business at $19.99 against $30 (save 33%).

• Education

  20% off Pro for students and teachers

  Individual students and teachers with an email address ending in .edu get 20% off Otter Pro: $6.67 per month billed annually ($79.99) or $13.59 month to month.