The KanbanFlow Insider’s Guide
Everything we know about KanbanFlow in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
KanbanFlow
The Insider’s Guide
Kanban boards with a built-in Pomodoro timer and time tracking
Every plan, grade, refund rule and rival among project management tools, read from KanbanFlow’s own pages.
Made by CodeKick AB · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from KanbanFlow’s own pages, its app-store listings and our grades. Every fact in it is on KanbanFlow’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 42 of the 79 other project management tools we grade
KanbanFlow is a lean project management tool from CodeKick AB that combines kanban boards with time tracking. Tasks sit in columns with work-in-progress limits and subtasks, and time can be logged with a Pomodoro timer, a stopwatch or by hand. The free version has no time limit, while swimlanes, file attachments, analytics, a timeline view and integrations belong to the Premium plan.
To get you started, here are 9 things to know about KanbanFlow, taken from its own pages and our grades.
- 1
Best for kanban with a Pomodoro timer built in
KanbanFlow is a kanban board with a Pomodoro timer and stopwatch built in.
- 2
Paid plans start at $5 a month for each person
As its pricing page puts it: $5 per user / month (10% off when paid yearly).
- 3
There is a free plan
Free version with no time limit: unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, and the Pomodoro and stopwatch timers with a time spent report.
- 4
It runs on Web
Web.
- 5
Kanban board with WIP limits
Columns are customized to match a workflow, and each can carry a limit on how many tasks it holds. Subtasks are checked off directly on the board.
- 6
Pomodoro and stopwatch timers
Time is tracked on a task with a Pomodoro timer or a plain stopwatch, or logged by hand. The time spent report filters and groups the logged time.
- 7
Swimlanes and relations
Premium boards can be split into horizontal swimlanes, and tasks can be related to one another across boards, for example to a portfolio board.
- 8
A 2.6 GPA, above 42 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of KanbanFlow you could make: kanban boards, time tracking, Pomodoro timer, reports and Gantt & timelines. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
KanbanFlow at a glance
- Pricing
- Free plan, from $5 per user / month (10% off when paid yearly)
- Free plan
- Yes
- Free trial
- 14-day free trial of Premium
- Runs on
- Web
- Made by
- CodeKick AB
- Category
- Project Management
- Our grade
- 2.6 GPA, good
The report card
Best for kanban with a Pomodoro timer built in
KanbanFlow is a kanban board with a Pomodoro timer and stopwatch built in. The free version has no time limit and unlimited boards, and Premium is $5 a user a month. But swimlanes, attachments, search, custom fields, the timeline, analytics, the API and two-factor sign-in are all Premium, and it's web only with no native apps.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Premium is $5 a user a month, 10% less paid yearly, which puts it in the cheapest quarter of this category, and it's the only paid plan, so there's no ladder to climb. It brings swimlanes, attachments, custom fields, the timeline, analytics and the API. |
| Free plan and trial | B | The free version never expires and has unlimited boards and tasks, WIP limits, subtasks, recurring tasks, both timers and a time spent report. What stings is that file attachments and search are Premium. |
| Features | C | Kanban plus a clock: columns with WIP limits, subtasks ticked off on the board, time logged by Pomodoro, stopwatch or hand, and on Premium swimlanes, a timeline and cumulative flow, burndown and cycle time charts. A smaller job than running projects, and search costs money. |
| Ease of use | C | No store rating on record. A board and a timer is about as plain as this category gets, but the columns, limits and swimlanes are still yours to design, and on the free plan you can't search what you've built. |
| Platforms and integrations | B | A web app only: no native mobile or desktop apps, so a phone gets the mobile web app on its home screen. Premium adds a REST API with webhooks, Zapier, a calendar feed and attachments from Dropbox, Google Drive, OneDrive and Box. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who KanbanFlow is for
- Fits if you time your work with the Pomodoro technique
- Works for anyone who wants unlimited boards on a free plan and can do without search or attachments
Who it is not for
- Skip it if you want a real phone app, as there's only a mobile web app for your home screen
- Tight if you're staying free and attach files, since attachments and search are Premium
- Not for you if you need two-factor sign-in or view-only roles without paying, because those are Premium too
- Watch out: swimlanes, custom fields, the timeline, analytics charts, the API and Zapier all need Premium at $5 a user
Good to know
Good for
- People who time their work with the Pomodoro technique
- Teams that want a simple kanban board with WIP limits
- Users who want unlimited boards on a free plan with no time limit
Worth knowing
- Swimlanes, file attachments, search, custom fields and the timeline view are Premium features.
- The analytics charts, the API, Zapier and the file-storage integrations also need Premium.
- Two-factor authentication, view-only and custom permission roles are limited to Premium.
- The site lists no native mobile or desktop apps; phones use a mobile web app added to the home screen.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$5
A month to start, for each person. There is a free plan too
KanbanFlow has a free plan. Paid plans start at $5 per user / month (10% off when paid yearly).
It brings swimlanes, attachments, custom fields, the timeline, analytics and the API.
Free
$0
Unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, Pomodoro and stopwatch timers, the time spent report and standard support.
Premium
$5
per user / month; 10% discount when paying per year
Adds swimlanes, file attachments, custom fields, search, a timeline view, analytics charts, the API and webhooks, Zapier, two-factor authentication and priority support.
The free plan
Free version with no time limit: unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, and the Pomodoro and stopwatch timers with a time spent report.
Trying it first
14-day free trial of Premium
Read from kanbanflow.com on Oct 9, 2026.
Ways to pay less
Annual discount
10% off when paying yearly
The pricing page gives a 10% discount on Premium when it is paid per year instead of per month.
Stated on kanbanflow.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Kanban boards with a built-in Pomodoro timer and time tracking. Here is what it does, as its own site describes it, and what it covers: public API, real-time collaboration, kanban boards, Gantt & timelines, Pomodoro timer, time tracking, reports.
A smaller job than running projects, and search costs money.
- Kanban board with WIP limits
- Columns are customized to match a workflow, and each can carry a limit on how many tasks it holds. Subtasks are checked off directly on the board.
- Pomodoro and stopwatch timers
- Time is tracked on a task with a Pomodoro timer or a plain stopwatch, or logged by hand. The time spent report filters and groups the logged time.
- Swimlanes and relations
- Premium boards can be split into horizontal swimlanes, and tasks can be related to one another across boards, for example to a portfolio board.
- Timeline view
- A Premium timeline, labeled Timeline / Gantt, spreads tasks across days so they can be dragged or resized to adjust the plan.
- Analytics and forecasting
- Premium adds cumulative flow, burndown, throughput and cycle and lead time charts, plus Monte Carlo forecasting of future outcomes.
- API and integrations
- Premium includes a REST API with webhooks, Zapier, adding tasks by email, a calendar feed, and file attachments from Dropbox, Google Drive, OneDrive and Box.
Where it runs
- Web
What it works with
- Zapier
- Dropbox
- Google Drive
- OneDrive
- Box
- Google Calendar
- Outlook
KanbanFlow is made by CodeKick AB.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
42/79
Other project management tools it is graded above
KanbanFlow's GPA of 2.6 is higher than 42 of the 79 other project management tools we grade, and level with 11.
It stands best on value for money (B, above 57 of 79) and worst on features (C, above 1).
Its paid plans start at $5 a month for each person, against a middle price of $8 for the category: 13 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 9 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. KanbanFlow’s own letter is outlined.
- BValue for moneyAbove 57 of 79
- BFree plan and trialAbove 53 of 79
- CFeaturesAbove 1 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. KanbanFlow is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of KanbanFlow you could make: kanban boards, time tracking, Pomodoro timer, reports and Gantt & timelines. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
It costs $60 a year.
What you could make
- Kanban boards, time tracking, Pomodoro timer, reports and Gantt & timelines: an app builder makes these well.
What you could not
- Several people working in it at the same moment.
- It plugs into other products, Zapier, Dropbox and Google Drive among them, and has an API.
What this rests on. KanbanFlow’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Kanban Tool, Trello, Kanbanchi, Kanboard and MeisterTask
The 5 tools KanbanFlow is most often weighed against, with where each one differs from it.
- 2.2GPA
Kanban Tool
Free plan · from $6/mo
Online kanban boards with time tracking and flow analytics.
- Only Kanban Tool lists iOS and Android apps.
- Kanban Tool is self-hostable, according to its own site.
- KanbanFlow also covers Gantt & timelines and Pomodoro timer.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Only Trello lists macOS, Windows, iOS and Android apps.
- KanbanFlow also covers Pomodoro timer, time tracking and reports.
- Trello also covers tasks, calendar and workflow automation.
- 2.2GPA
Kanbanchi
Free plan · from $3.97/mo
Kanban boards and Gantt charts for Google Workspace and Microsoft 365.
- Only Kanbanchi lists an Android app.
- KanbanFlow also covers Pomodoro timer.
- Kanbanchi also covers templates.
- 2.6GPA
Kanboard
Free
Free, self-hosted kanban board software under the MIT License.
- Kanboard is open source and self-hostable, according to its own site.
- KanbanFlow also covers Gantt & timelines and Pomodoro timer.
- Kanboard also covers workflow automation.
- 2.4GPA
MeisterTask
Free plan · from €13.50/mo
Kanban task boards with shared notes, hosted in Germany.
- Only MeisterTask lists iOS and Android apps.
- KanbanFlow also covers Pomodoro timer and reports.
- MeisterTask also covers wiki and tasks.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is KanbanFlow free?
KanbanFlow has a free plan. Free version with no time limit: unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, and the Pomodoro and stopwatch timers with a time spent report.
How much does KanbanFlow cost?
KanbanFlow lists 2 plans. Free: $0.
What platforms does KanbanFlow work on?
KanbanFlow is available on Web.
Does KanbanFlow offer any discounts?
KanbanFlow publicly lists the following: 10% off when paying yearly.
Does KanbanFlow have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. KanbanFlow is listed for Web.
Does KanbanFlow have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. KanbanFlow is listed for Web.
Is KanbanFlow open source?
KanbanFlow is not described as open source on its own site, as read on Oct 9, 2026.
Does KanbanFlow have an API?
Yes. KanbanFlow offers a public API, according to its own site.
What does KanbanFlow integrate with?
KanbanFlow's listing names Zapier, Dropbox, Google Drive, OneDrive, Box, Google Calendar and Outlook.
Does KanbanFlow have a free trial?
Yes. 14-day free trial of Premium.
Who makes KanbanFlow?
KanbanFlow is made by CodeKick AB.
What are the alternatives to KanbanFlow?
The closest alternatives to KanbanFlow in our directory are Kanban Tool, Trello, Kanbanchi, Kanboard and MeisterTask.
How does KanbanFlow compare with other project management tools?
KanbanFlow's GPA of 2.6 is higher than 42 of the 79 other project management tools we grade, and level with 11.
Is KanbanFlow good value for money?
ToolGPA grades KanbanFlow B for value for money. Its paid plans start at $5 a month for each person, against a middle price of $8 for the category: 13 of the 74 others that charge start lower.
Could I make my own version of KanbanFlow?
The plain part of KanbanFlow you could make: kanban boards, time tracking, Pomodoro timer, reports and Gantt & timelines.
Where this guide comes from
The prices, plans, platforms and features were read from KanbanFlow’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from KanbanFlow's own pages on 9 October 2026. Also tested with a demo account on 2026-04-02.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by CodeKick AB. Prices change, so check kanbanflow.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- KanbanFlow, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/kanbanflow
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "KanbanFlow: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/kanbanflow
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/kanbanflow/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after KanbanFlow, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what KanbanFlow’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. KanbanFlow is a trademark of its owner, and this guide is not made, paid for or approved by CodeKick AB. Prices and plans change: check kanbanflow.com before you buy.