The Toodledo Insider’s Guide
Everything we know about Toodledo in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Toodledo
The Insider’s Guide
Customizable task manager with notes, lists, outlines and habits
Every plan, grade, refund rule and rival among to-do list apps, read from Toodledo’s own pages.
Made by Toodledo, Inc. · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Toodledo’s own pages, its app-store listings and our grades. Every fact in it is on Toodledo’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 27 of the 123 other to-do list apps we grade
Toodledo is a task manager that also includes notes, custom multi-column lists, outlines and a habit tracker. Tasks can carry folders, contexts, tags, priorities, goals, timers and locations, and a Hotlist surfaces the ones it rates as most important. It runs in a web browser and in iOS and Android apps. The free plan allows unlimited tasks, while subtasks, saved searches and Google Calendar sync start on the Standard plan.
To get you started, here are 9 things to know about Toodledo, taken from its own pages and our grades.
Signing up and making a first list is quick; getting it the way you want it isn't.
- 1
Best for a task manager you can tune field by field
Toodledo is a task manager with many fields on every task, folders, contexts, goals, statuses, timers and locations, plus notes, lists, outlines and a habit tracker under one account.
- 2
Paid plans start at $3.99 a month
As its pricing page puts it: $3.99 per month, billed annually.
- 3
There is a free plan
Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, device sync, 1 collaborator, 30 items per list and outline, 5 habits and 1 week of history.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Task attributes and filters
Tasks can be tracked by priority, start and due date, length, status, folder, context, goal and tag, then searched, sorted and filtered. Saving a search needs Standard or higher.
- 6
Hotlist and Scheduler
The Hotlist gathers tasks that are due soon or have a high priority, star or status. The Scheduler, on Plus, suggests what to work on in the free time you have.
- 7
Notes, Lists and Outlines
Alongside tasks there are formatted notes in folders, multi-column lists with more than 20 column types, and nested outlines. Free accounts get 30 items per list and outline.
- 8
A 2.4 GPA, above 27 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Toodledo you could make: tasks, notes, habit tracking, goals and time tracking. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Toodledo at a glance
- Pricing
- Free plan, from $3.99 per month, billed annually
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- Toodledo, Inc., since 2004
- Category
- To-Do List Apps
- Our grade
- 2.4 GPA, fair
The report card
Best for a task manager you can tune field by field
Toodledo is a task manager with many fields on every task, folders, contexts, goals, statuses, timers and locations, plus notes, lists, outlines and a habit tracker under one account. The free plan takes unlimited tasks, but subtasks, saved searches and Google Calendar sync start on Standard at $3.99 a month, the Scheduler and uploads need Plus at $5.99, and there's no desktop app, only the web.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Standard is $3.99 a month billed annually, or $4.99 monthly, which is exactly the middle of what this category charges rather than under it. It unlocks subtasks, saved searches and Google Calendar sync. The Scheduler, file uploads and tasks by email wait for Plus at $5.99. |
| Free plan and trial | C | Unlimited tasks, recurring tasks, simple alarms and device sync are free. But 10 folders, 5 habits, 30 items per list or outline and 1 week of history are caps you'll walk into, and there are no subtasks at all until you pay. |
| Features | B | Tasks carry priority, start and due dates, length, status, folder, context, goal and tag, and a Hotlist pulls up what matters most. Then notes, multi-column lists, outlines, habits with graphs, shared folders and alerts when you're near a place with tasks. The whole job, covered. |
| Ease of use | C | No rating on record, and this is a web app whose whole appeal is adjusting settings and task fields until it fits you, which is work before it's useful. Signing up and making a first list is quick; getting it the way you want it isn't. |
| Platforms and integrations | B | Web, iPhone and Android, with Google Calendar sync on paid plans, IFTTT and a public API. Real things to connect to, then, but no desktop app is listed, so on a computer you work in the browser and it tops out here. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Toodledo is for
- Fits if you follow GTD and want contexts, statuses and goals on your tasks
- Works for keeping tasks, notes, lists and habits under one account
Who it is not for
- Tight if you're staying free and need subtasks, which start on the Standard plan
- Tight if you're staying free, with 10 folders, 5 habits, 30 items per list and 1 week of history
- Pricey if you want the Scheduler, file uploads or tasks by email, as they wait for Plus at $5.99 a month billed yearly
- Skip it if you want a simple list, because all those fields and settings will get in your way
- Not for you if you want a desktop app, as it runs in the browser and on phones only
Good to know
Good for
- People following GTD who want contexts, statuses and goals
- Users who like to adjust many settings and task fields
- Keeping tasks, notes, lists and habits under one account
Worth knowing
- Subtasks, saved searches, Google Calendar sync and custom alarms require the Standard plan or higher.
- The free plan is limited to 10 folders, 5 habits, 30 items per list or outline and 1 week of history.
- File uploads, the Scheduler and adding tasks by email are reserved for the Plus plan.
- No desktop app is listed: Toodledo runs in web browsers and in iOS and Android apps.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$3.99
A month to start. There is a free plan too
Toodledo has a free plan. Paid plans start at $3.99 per month, billed annually.
It unlocks subtasks, saved searches and Google Calendar sync.
Free
$0
Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, 1 collaborator, 5 habits and 1 week of history.
Standard
$3.99
per month, billed annually ($4.99 billed monthly)
Unlimited folders, subtasks, saved searches, Google Calendar sync, custom alarms, 20 habits and 1 year of history.
Plus
$5.99
per month, billed annually ($7.99 billed monthly)
Scheduler, file uploads with 10GB of storage, up to 5 collaborators, tasks by email, full history and priority support.
Business
Custom
For teams or custom needs; the pricing page asks you to contact Toodledo.
The free plan
Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, device sync, 1 collaborator, 30 items per list and outline, 5 habits and 1 week of history.
Read from toodledo.com on Oct 5, 2026.
Ways to pay less
Annual discount
Annual billing costs 20% to 25% less
Standard is $3.99 per month billed annually against $4.99 billed monthly, about 20% less. Plus is $5.99 against $7.99, about 25% less.
Stated on toodledo.comNonprofit
50% off paid plans for nonprofits
The Toodledo for Nonprofits program gives organizations with valid charitable status a 50% discount on any paid plan, on application.
Stated on toodledo.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Customizable task manager with notes, lists, outlines and habits. Here is what it does, as its own site describes it, and what it covers: works offline, public API, notes, tasks, time tracking, habit tracking, goals.
Tasks carry priority, start and due dates, length, status, folder, context, goal and tag, and a Hotlist pulls up what matters most.
- Task attributes and filters
- Tasks can be tracked by priority, start and due date, length, status, folder, context, goal and tag, then searched, sorted and filtered. Saving a search needs Standard or higher.
- Hotlist and Scheduler
- The Hotlist gathers tasks that are due soon or have a high priority, star or status. The Scheduler, on Plus, suggests what to work on in the free time you have.
- Notes, Lists and Outlines
- Alongside tasks there are formatted notes in folders, multi-column lists with more than 20 column types, and nested outlines. Free accounts get 30 items per list and outline.
- Habits and goals
- The Habits section records daily progress and draws graphs and charts. Completed tasks can count toward a goal, which Toodledo tracks as goal chains.
- Collaboration
- Folders can be shared, tasks reassigned and another person's list managed, with permissions to read, edit or add items. Plus allows up to 5 collaborators.
- Alarms and location reminders
- Alarms arrive by email or in the mobile apps, and the apps can alert you near a place where you have tasks. Custom alarms start on Standard.
Where it runs
- Web
- iOS
- Android
What it works with
- Google Calendar
- IFTTT
Toodledo is made by Toodledo, Inc., and has been around since 2004.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
27/123
Other to-do list apps it is graded above
Toodledo's GPA of 2.4 is higher than 27 of the 123 other to-do list apps we grade, and level with 20.
It stands best on features (B, above 81 of 123) and worst on free plan and trial (C, above 6).
Its paid plans start at $3.99 a month, against a middle price of $3 for the category: 42 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 10 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Toodledo’s own letter is outlined.
- CValue for moneyAbove 13 of 123
- CFree plan and trialAbove 6 of 123
- BFeaturesAbove 81 of 123
- CEase of useAbove 10 of 123
- BPlatforms and integrationsAbove 73 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Toodledo is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Toodledo you could make: tasks, notes, habit tracking, goals and time tracking. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 76 of the 123 other to-do list apps grade higher. It costs $47.88 a year.
What you could make
- Tasks, notes, habit tracking, goals and time tracking: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Google Calendar and IFTTT among them, and has an API.
- What a company asks for before it lets staff use something: roles and permissions.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Toodledo’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Remember The Milk, Todoist, TickTick, Nirvana and Nozbe
The 5 tools Toodledo is most often weighed against, with where each one differs from it.
- 3.0GPA
Remember The Milk
Free plan · from $49.99/yr
Long-running to-do app with one-line task entry and saved searches.
- Only Remember The Milk lists macOS, Windows and Linux apps.
- Toodledo also covers notes, time tracking, habit tracking and goals.
- Remember The Milk also covers natural-language input.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Only Todoist lists macOS, Windows and Linux apps.
- Only Todoist lists a browser extension.
- Toodledo also covers notes, time tracking, habit tracking and goals.
- 3.4GPA
TickTick
Free plan · from $49.99/yr
To-do list with a calendar, habit tracker and Pomodoro timer built in.
- Only TickTick lists macOS, Windows and Linux apps.
- Only TickTick lists a browser extension.
- Toodledo also covers notes, time tracking and goals.
- 2.4GPA
Nirvana
Free plan · from $3/mo
To-do list app built around the Getting Things Done method.
- Only Nirvana lists macOS and Windows apps.
- Toodledo also covers notes, time tracking, habit tracking and goals.
- 2.4GPA
Nozbe
Free plan · from $9/mo
To-do app for small teams built on projects, tasks and comments.
- Only Nozbe lists macOS and Windows apps.
- Toodledo also covers notes, habit tracking and goals.
- Nozbe also covers templates, calendar and team chat.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Toodledo free?
Toodledo has a free plan. Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, device sync, 1 collaborator, 30 items per list and outline, 5 habits and 1 week of history.
How much does Toodledo cost?
Toodledo lists 4 plans. Free: $0.
What platforms does Toodledo work on?
Toodledo is available on Web, iOS and Android.
Does Toodledo offer any discounts?
Toodledo publicly lists the following: Annual billing costs 20% to 25% less; 50% off paid plans for nonprofits.
Does Toodledo have a Windows app?
No Windows app was listed when its pages were read on Oct 5, 2026. Toodledo is listed for Web, iOS and Android.
Does Toodledo have a macOS app?
No macOS app was listed when its pages were read on Oct 5, 2026. Toodledo is listed for Web, iOS and Android.
Is Toodledo open source?
Toodledo is not described as open source on its own site, as read on Oct 5, 2026.
Does Toodledo work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
Does Toodledo have an API?
Yes. Toodledo offers a public API, according to its own site.
What does Toodledo integrate with?
Toodledo's listing names Google Calendar and IFTTT. A listing names up to eight integrations, so it may connect to more.
Who makes Toodledo?
Toodledo is made by Toodledo, Inc. It dates from 2004.
What are the alternatives to Toodledo?
The closest alternatives to Toodledo in our directory are Remember The Milk, Todoist, TickTick, Nirvana and Nozbe.
How does Toodledo compare with other to-do list apps?
Toodledo's GPA of 2.4 is higher than 27 of the 123 other to-do list apps we grade, and level with 20.
Is Toodledo good value for money?
ToolGPA grades Toodledo C for value for money. Its paid plans start at $3.99 a month, against a middle price of $3 for the category: 42 of the 68 others that charge start lower.
Could I make my own version of Toodledo?
The plain part of Toodledo you could make: tasks, notes, habit tracking, goals and time tracking.
Where this guide comes from
The prices, plans, platforms and features were read from Toodledo’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Toodledo's own pages on 5 October 2026. Also tested with a demo account on 2026-01-21.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Toodledo, Inc. Prices change, so check toodledo.com before you buy.
- toodledo.com/subscribe/index.php
- toodledo.com/
- toodledo.com/features.php
- toodledo.com/platforms.php
- toodledo.com/info/sharing.php
- toodledo.com/info/press.php
- toodledo.com/info/terms.php
- toodledo.com/business/
- toodledo.com/toodledo-non-profits.php
- apps.apple.com/us/app/toodledo-next-generation-app/id1615853505
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Toodledo, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/toodledo
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Toodledo: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/toodledo
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/toodledo/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Toodledo, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Toodledo’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Toodledo is a trademark of its owner, and this guide is not made, paid for or approved by Toodledo, Inc. Prices and plans change: check toodledo.com before you buy.