Nozbe vs Toodledo

Nozbe

• Small teams that want to move task discussion out of email
• Solo users or teams of up to 3 people on the free plan
• Owners running several teams or companies from one account

Toodledo

• People following GTD who want contexts, statuses and goals
• Users who like to adjust many settings and task fields
• Keeping tasks, notes, lists and habits under one account

Nozbe

• The free space is capped at 3 users, 3 active projects, 3 tags, 500MB of storage and 7 days of completed-task history.
• Each Premium space needs its own subscription; only the Business plan bills several spaces together.
• Business cannot be bought through Apple or Google in-app payments, and in-app subscriptions lack the mid-term seat changes of online billing.
• The download page offers Mac and Windows desktop apps and links to iOS and Android apps; no Linux download is listed.

Toodledo

• Subtasks, saved searches, Google Calendar sync and custom alarms require the Standard plan or higher.
• The free plan is limited to 10 folders, 5 habits, 30 items per list or outline and 1 week of history.
• File uploads, the Scheduler and adding tasks by email are reserved for the Plus plan.
• No desktop app is listed: Toodledo runs in web browsers and in iOS and Android apps.

Nozbe

Projects, tasks and comments

Work is split into projects that hold tasks, and discussion happens in the comments on each task, where files and documents can be attached.

Priority, Incoming and Activity views

Priority is a list you fill yourself. Incoming gathers today's and overdue tasks, reminders, assignments and mentions. Activity shows changes in the projects you follow.

Calendar and time tracking

Tasks take deadlines and reminders and can be scheduled in a Calendar view. Recording the time needed and time spent on a task requires Premium.

Nozbe AI

Describing a project in a prompt, or importing a CSV file, creates a project with sections, tasks and comments. Free spaces get 3 requests; Premium gets up to 1,000.

Multiple spaces

One account can own or join several spaces, for example for work and private life. Each Premium space is billed on its own; Business covers unlimited spaces.

Integrations and API

Integrations with Google Calendar, Outlook Calendar, Slack, Microsoft Teams, Dropbox, OneDrive, Evernote and Zapier are open to every plan, and there is a REST API.

Toodledo

Task attributes and filters

Tasks can be tracked by priority, start and due date, length, status, folder, context, goal and tag, then searched, sorted and filtered. Saving a search needs Standard or higher.

Hotlist and Scheduler

The Hotlist gathers tasks that are due soon or have a high priority, star or status. The Scheduler, on Plus, suggests what to work on in the free time you have.

Notes, Lists and Outlines

Alongside tasks there are formatted notes in folders, multi-column lists with more than 20 column types, and nested outlines. Free accounts get 30 items per list and outline.

Habits and goals

The Habits section records daily progress and draws graphs and charts. Completed tasks can count toward a goal, which Toodledo tracks as goal chains.

Collaboration

Folders can be shared, tasks reassigned and another person's list managed, with permissions to read, edit or add items. Plus allows up to 5 collaborators.

Alarms and location reminders

Alarms arrive by email or in the mobile apps, and the apps can alert you near a place where you have tasks. Custom alarms start on Standard.

Nozbe

• Free$0

  1 space for up to 3 users with 3 active projects, 3 sections and 3 tags, 500MB of storage and 7 days of completed-task history.

• Premium$9

  per user / month, billed yearly ($11 billed monthly)

  Price for 1 user; $8 per user from 10 users. Unlimited projects, sections, tags and history, 20GB of storage per user, time tracking and templates.

• Business$15

  per user / month, billed yearly ($19 billed monthly)

  Price for 1 user; $13 per user from 10 users. All Premium features, unlimited spaces under one subscription and unlimited storage.

Toodledo

• Free$0

  Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, 1 collaborator, 5 habits and 1 week of history.

• Standard$3.99

  per month, billed annually ($4.99 billed monthly)

  Unlimited folders, subtasks, saved searches, Google Calendar sync, custom alarms, 20 habits and 1 year of history.

• Plus$5.99

  per month, billed annually ($7.99 billed monthly)

  Scheduler, file uploads with 10GB of storage, up to 5 collaborators, tasks by email, full history and priority support.

• BusinessCustom

  For teams or custom needs; the pricing page asks you to contact Toodledo.

Nozbe

• Annual discount

  Yearly billing costs about 18% to 21% less

  For one user, Premium is $9 per month billed yearly ($108) against $11 billed monthly ($132), about 18% less. Business is $15 against $19, about 21% less.

• Other savings

  Lower price per user for larger teams

  The per-user rate falls as seats are added. On yearly billing Premium goes from $9 for one user to $8 from 10 users, and Business from $15 to $13.

• Nonprofit

  6 extra months for nonprofits on yearly Premium

  Nozbe's nonprofit page offers organizations 6 extra months when they upgrade a space to the yearly Premium plan, arranged through its support team.

Toodledo

• Annual discount

  Annual billing costs 20% to 25% less

  Standard is $3.99 per month billed annually against $4.99 billed monthly, about 20% less. Plus is $5.99 against $7.99, about 25% less.

• Nonprofit

  50% off paid plans for nonprofits

  The Toodledo for Nonprofits program gives organizations with valid charitable status a 50% discount on any paid plan, on application.