Nirvana vs Toodledo

Nirvana

• People who follow Getting Things Done and want its lists ready-made
• Solo users who want one task system on web, desktop and phone
• Connecting an AI client such as Claude or Cursor to a to-do list

Toodledo

• People following GTD who want contexts, statuses and goals
• Users who like to adjust many settings and task fields
• Keeping tasks, notes, lists and habits under one account

Nirvana

• Basic accounts are capped at 5 projects, 3 reference lists and 2 areas, and recurring to-dos need Pro.
• Pro has no free trial, and the vendor gives no refunds and does not prorate a cancelled billing period.
• The AI assistant is a beta for Pro early-access members on the web and desktop apps, and it has no calendar integration.
• No Linux app is listed. The apps page names Mac, Windows, iPhone, iPad, Android and the web browser.

Toodledo

• Subtasks, saved searches, Google Calendar sync and custom alarms require the Standard plan or higher.
• The free plan is limited to 10 folders, 5 habits, 30 items per list or outline and 1 week of history.
• File uploads, the Scheduler and adding tasks by email are reserved for the Plus plan.
• No desktop app is listed: Toodledo runs in web browsers and in iOS and Android apps.

Nirvana

Built-in GTD lists

To-dos move between Inbox, Next, Waiting, Scheduled and Someday lists, and a Focus list collects the ones you star for attention now.

Projects, areas and reference lists

Projects group related to-dos, areas of focus separate parts of your life, and reference lists hold material that is not actionable. Basic accounts cap all three.

Tags, contexts and filters

Filter to-dos by tags, areas, contacts, energy and time required to see what is practical for where you are and how much time you have.

Capture and Focus by email

Forwarding an email to your Nirvana address turns it into a to-do, and the Focus list can be emailed to you on chosen days of the week.

Scheduled and recurring to-dos

Scheduled to-dos stay out of the actionable lists until their start date, and due dates can be set on to-dos and projects. Recurring to-dos need Pro.

AI assistant and MCP server

A built-in assistant, in beta for Pro early-access members, runs guided reviews. An MCP server lets clients such as Claude and ChatGPT read and create tasks; updating them needs Pro.

Toodledo

Task attributes and filters

Tasks can be tracked by priority, start and due date, length, status, folder, context, goal and tag, then searched, sorted and filtered. Saving a search needs Standard or higher.

Hotlist and Scheduler

The Hotlist gathers tasks that are due soon or have a high priority, star or status. The Scheduler, on Plus, suggests what to work on in the free time you have.

Notes, Lists and Outlines

Alongside tasks there are formatted notes in folders, multi-column lists with more than 20 column types, and nested outlines. Free accounts get 30 items per list and outline.

Habits and goals

The Habits section records daily progress and draws graphs and charts. Completed tasks can count toward a goal, which Toodledo tracks as goal chains.

Collaboration

Folders can be shared, tasks reassigned and another person's list managed, with permissions to read, edit or add items. Plus allows up to 5 collaborators.

Alarms and location reminders

Alarms arrive by email or in the mobile apps, and the apps can alert you near a place where you have tasks. Custom alarms start on Standard.

Nirvana

• Free$0

  The GTD lists, tags and contexts, notes and checklists, sync and email capture, with up to 5 projects, 3 reference lists and 2 areas.

• Pro$3

  per month, billed annually ($36); $5 billed monthly

  Everything in Free, plus unlimited projects, areas and reference lists, recurring to-dos and priority support.

Toodledo

• Free$0

  Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, 1 collaborator, 5 habits and 1 week of history.

• Standard$3.99

  per month, billed annually ($4.99 billed monthly)

  Unlimited folders, subtasks, saved searches, Google Calendar sync, custom alarms, 20 habits and 1 year of history.

• Plus$5.99

  per month, billed annually ($7.99 billed monthly)

  Scheduler, file uploads with 10GB of storage, up to 5 collaborators, tasks by email, full history and priority support.

• BusinessCustom

  For teams or custom needs; the pricing page asks you to contact Toodledo.

Nirvana

• Annual discount

  40% off Pro with yearly billing

  Pro costs $5 a month billed monthly or $36 a year, which works out to $3 a month. The pricing page labels the yearly option as 40% off.

Toodledo

• Annual discount

  Annual billing costs 20% to 25% less

  Standard is $3.99 per month billed annually against $4.99 billed monthly, about 20% less. Plus is $5.99 against $7.99, about 25% less.

• Nonprofit

  50% off paid plans for nonprofits

  The Toodledo for Nonprofits program gives organizations with valid charitable status a 50% discount on any paid plan, on application.