Todoist vs Toodledo
Price, platforms and features side by side. The table says where each price was read and when.
Todoist
Cross-platform to-do list with natural-language task entry
Toodledo
Customizable task manager with notes, lists, outlines and habits
Where they differ
- Todoist starts at $5 per user / month, billed yearly. Toodledo starts at $3.99 per month, billed annually.
- Only Todoist lists macOS, Windows and Linux apps.
- Only Todoist lists a browser extension.
- Todoist also covers templates, natural-language input, calendar and kanban boards.
- Toodledo also covers notes, time tracking, habit tracking and goals.
At a glance
| Todoist | Toodledo | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $5 per user / month, billed yearly | $3.99 per month, billed annually |
| Free plan | Beginner plan: 5 personal projects, task reminders, list and board layouts, 3 filter views and 1 week of activity history. | Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, device sync, 1 collaborator, 30 items per list and outline, 5 habits and 1 week of history. |
| Free trial | None listed | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Todoist Inc. | Toodledo, Inc. |
| Price read from | todoist.com | toodledo.com |
| Checked | Oct 4, 2026 | Oct 5, 2026 |
Who each one suits
Todoist
- People who want one task list on every device they own
- Fast capture: typing a task with its date in a single line
- Households and small teams sharing a few projects
Toodledo
- People following GTD who want contexts, statuses and goals
- Users who like to adjust many settings and task fields
- Keeping tasks, notes, lists and habits under one account
Worth knowing
Todoist
- The free plan stops at 5 personal projects and keeps only 1 week of activity history.
- Calendar layout, task durations and custom reminders all need Pro or Business.
- Personal projects are capped at 5 people, even on paid plans.
Toodledo
- Subtasks, saved searches, Google Calendar sync and custom alarms require the Standard plan or higher.
- The free plan is limited to 10 folders, 5 habits, 30 items per list or outline and 1 week of history.
- File uploads, the Scheduler and adding tasks by email are reserved for the Plus plan.
- No desktop app is listed: Toodledo runs in web browsers and in iOS and Android apps.
Key features
Todoist
- Quick Add
- Capture tasks in natural language as they come to you, including recurring due dates and reminders.
- List, board and calendar layouts
- Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.
- Filters, labels and priorities
- Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.
- Shared projects
- Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.
- Team workspace
- Business adds public and private team projects, folders, roles and permissions, and shared templates.
- Ramble and Task Assist
- Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.
Toodledo
- Task attributes and filters
- Tasks can be tracked by priority, start and due date, length, status, folder, context, goal and tag, then searched, sorted and filtered. Saving a search needs Standard or higher.
- Hotlist and Scheduler
- The Hotlist gathers tasks that are due soon or have a high priority, star or status. The Scheduler, on Plus, suggests what to work on in the free time you have.
- Notes, Lists and Outlines
- Alongside tasks there are formatted notes in folders, multi-column lists with more than 20 column types, and nested outlines. Free accounts get 30 items per list and outline.
- Habits and goals
- The Habits section records daily progress and draws graphs and charts. Completed tasks can count toward a goal, which Toodledo tracks as goal chains.
- Collaboration
- Folders can be shared, tasks reassigned and another person's list managed, with permissions to read, edit or add items. Plus allows up to 5 collaborators.
- Alarms and location reminders
- Alarms arrive by email or in the mobile apps, and the apps can alert you near a place where you have tasks. Custom alarms start on Standard.
Plans
Todoist
Beginner$0
5 personal projects, task reminders, list and board layouts, and 3 filter views.
Pro$5
per user / month, billed yearly ($60)
300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.
Business$8
per user / month, billed yearly ($96)
Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.
Toodledo
Free$0
Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, 1 collaborator, 5 habits and 1 week of history.
Standard$3.99
per month, billed annually ($4.99 billed monthly)
Unlimited folders, subtasks, saved searches, Google Calendar sync, custom alarms, 20 habits and 1 year of history.
Plus$5.99
per month, billed annually ($7.99 billed monthly)
Scheduler, file uploads with 10GB of storage, up to 5 collaborators, tasks by email, full history and priority support.
BusinessCustom
For teams or custom needs; the pricing page asks you to contact Toodledo.
Ways to pay less
Todoist
- Annual discount
Save 20% with yearly billing
Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.
Toodledo
- Annual discount
Annual billing costs 20% to 25% less
Standard is $3.99 per month billed annually against $4.99 billed monthly, about 20% less. Plus is $5.99 against $7.99, about 25% less.
- Nonprofit
50% off paid plans for nonprofits
The Toodledo for Nonprofits program gives organizations with valid charitable status a 50% discount on any paid plan, on application.
