TickTick vs Toodledo

TickTick

• People who want tasks, habits and a focus timer in a single app
• Keeping the same lists on Windows, Mac, Linux, phones and the web
• Students and school staff, who can apply for a discount on Premium

Toodledo

• People following GTD who want contexts, statuses and goals
• Users who like to adjust many settings and task fields
• Keeping tasks, notes, lists and habits under one account

TickTick

• The free plan is capped at 9 lists, 99 tasks per list, 5 habits and 1 attachment per day.
• Multiple calendar views, task duration and email reminders are listed as Premium features.
• The pricing page shows Premium only as a $49.99 annual plan; a $4.99 monthly option appears on the App Store listing.
• Location-based reminders are listed as iOS only.

Toodledo

• Subtasks, saved searches, Google Calendar sync and custom alarms require the Standard plan or higher.
• The free plan is limited to 10 folders, 5 habits, 30 items per list or outline and 1 week of history.
• File uploads, the Scheduler and adding tasks by email are reserved for the Plus plan.
• No desktop app is listed: Toodledo runs in web browsers and in iOS and Android apps.

TickTick

Typed and spoken task capture

Dates and times are recognized as a task is typed. Voice Capture turns speech into one or more tasks and uses AI to pull out dates and priorities.

Calendar views

Yearly, monthly, weekly, multi-day, multi-week and agenda views show tasks alongside subscribed calendars. The free plan has a basic calendar view; Premium lists multiple views.

Kanban, timeline and matrix

A list can be shown as a kanban board, as a timeline for tasks that have a duration, or as an Eisenhower matrix that sorts tasks by urgency and importance.

Pomodoro timer

Work on a task in 25-minute focus intervals. Statistics report focus time next to completed tasks and habit logs.

Habit tracker

Habits are logged and charted in the same app as tasks. The free plan allows 5 habits and Premium allows 299.

Shared lists

Share a list with other people and assign tasks to them. The member count is 2 on the free plan and 29 on Premium.

Toodledo

Task attributes and filters

Tasks can be tracked by priority, start and due date, length, status, folder, context, goal and tag, then searched, sorted and filtered. Saving a search needs Standard or higher.

Hotlist and Scheduler

The Hotlist gathers tasks that are due soon or have a high priority, star or status. The Scheduler, on Plus, suggests what to work on in the free time you have.

Notes, Lists and Outlines

Alongside tasks there are formatted notes in folders, multi-column lists with more than 20 column types, and nested outlines. Free accounts get 30 items per list and outline.

Habits and goals

The Habits section records daily progress and draws graphs and charts. Completed tasks can count toward a goal, which Toodledo tracks as goal chains.

Collaboration

Folders can be shared, tasks reassigned and another person's list managed, with permissions to read, edit or add items. Plus allows up to 5 collaborators.

Alarms and location reminders

Alarms arrive by email or in the mobile apps, and the apps can alert you near a place where you have tasks. Custom alarms start on Standard.

TickTick

• Free$0

  9 lists with 99 tasks each, list and kanban views, date recognition as you type, task reminders and cross-platform sync.

• Premium$49.99

  per year

  299 lists with 999 tasks each, multiple calendar views, task duration, email reminders, themes and 299 habits.

Toodledo

• Free$0

  Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, 1 collaborator, 5 habits and 1 week of history.

• Standard$3.99

  per month, billed annually ($4.99 billed monthly)

  Unlimited folders, subtasks, saved searches, Google Calendar sync, custom alarms, 20 habits and 1 year of history.

• Plus$5.99

  per month, billed annually ($7.99 billed monthly)

  Scheduler, file uploads with 10GB of storage, up to 5 collaborators, tasks by email, full history and priority support.

• BusinessCustom

  For teams or custom needs; the pricing page asks you to contact Toodledo.

TickTick

• Education

  25% off Premium for students, faculty and staff

  Eligible students, faculty and staff can apply with proof of status for 25% off one year of Premium. TickTick lists the price after the discount as $37.99.

• Annual discount

  Annual billing costs about 17% less than monthly

  The App Store listing shows Premium at $4.99 monthly or $49.99 annually, so a year paid up front costs about 17% less than 12 monthly payments ($59.88).

Toodledo

• Annual discount

  Annual billing costs 20% to 25% less

  Standard is $3.99 per month billed annually against $4.99 billed monthly, about 20% less. Plus is $5.99 against $7.99, about 25% less.

• Nonprofit

  50% off paid plans for nonprofits

  The Toodledo for Nonprofits program gives organizations with valid charitable status a 50% discount on any paid plan, on application.