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Alternatives · Shift Scheduling

When To Work alternatives

As of Nov 13, 2026, the best When To Work alternative for most people is Homebase (3.2 GPA), first in our ranking of shift scheduling apps. It's also the best free one. The catch, in its listing's words: "Basic plan, free for one location with up to 10 employees."

When To Work compared with 6 alternatives: When I Work, Homebase, Sling by Toast, Shiftbase, ZoomShift and 1 more.

When To Work is a paid product with a free trial, starting at $38 per month for up to 10 employees. 4 of the 6 alternatives are free or have a free plan. 2 more offer a free trial.

Listings checked up to Nov 13, 2026 · Where the facts come from

Black Friday: is there a When To Work sale?

At a glance

ToolPriceFree planRuns on
When To WorkThis toolFree trial · from $38/moTrial onlyWeb, iOS, Android
When I WorkFree trial · from $2.50/moTrial onlyWeb, iOS, Android
HomebaseFree plan · from $24/moYesWeb, iOS, Android
Sling by ToastFree plan · from $1.70/moYesWeb, iOS, Android
ShiftbaseFree plan · from €27/moYesWeb, iOS, Android
ZoomShiftFree plan · from $2/moYesWeb, iOS, Android
Snap ScheduleFree trial · from $450/yrTrial onlyWeb

Price against what you get

When To Work starts at $38 a month and scores 2.3 out of 4 on features, ease of use and platforms. 4 of the 6 alternatives on this chart score higher and start lower: When I Work, Homebase, Sling by Toast and Shiftbase.

ZoomShift and Snap Schedule start lower without scoring higher.

Features, ease of use and platforms, averaged

C2.0B3.0A4.0$1$2$5$10$20$50$100$200More for lessCosts more, scores moreCosts less, scores lessCosts more, scores lessWhen To WorkWhen I WorkHomebaseSling by ToastShiftbaseZoomShiftSnap Schedule

What paid plans start at, a month (each step along is roughly double) →

  • The best score at each price
  • Has a free plan
  • No free plan
The full chart of shift scheduling apps, and the best at every price

How each one differs from When To Work

  1. When I Work

    Staff scheduling with auto-fill, shift trades and an add-on time clock

    • When I Work starts at $2.50 per user / month (Essentials, without time tracking).
    • When I Work also covers team chat and time clock.
    • When I Work does not cover calendar, which When To Work does.

    Suits: Restaurants, retail stores and call centers scheduling hourly staff

    When I Work vs When To WorkWhen I Work pricing and details

  2. Homebase

    Small-business scheduling, time clock and payroll, priced per location

    • Homebase starts at $24 per location / month, billed annually (Essentials).
    • Homebase has a free plan, which When To Work lacks.
    • Homebase also covers team chat, payroll, time clock, job board posting and employee records.
    • Homebase does not cover auto-scheduling and calendar, which When To Work does.

    Suits: Single-location shops and restaurants with up to 10 staff, on the free plan

    Homebase vs When To WorkHomebase pricing and details

  3. Sling by Toast

    Free shift scheduling for up to 30 users, with paid time clock tiers

    • Sling by Toast starts at $1.70 per user / month, billed annually (Premium).
    • Sling by Toast has a free plan, which When To Work lacks.
    • Sling by Toast also covers tasks, team chat and time clock.
    • Sling by Toast does not cover calendar, which When To Work does.

    Suits: Teams of up to 30 that want free scheduling and messaging

    Sling by Toast vs When To WorkSling by Toast pricing and details

  4. Shiftbase

    Dutch shift scheduling, time clock and absence app, free to 15 staff

    • Shiftbase starts at €27 per month for up to 6 employees, billed yearly (Basic).
    • Shiftbase has a free plan, which When To Work lacks.
    • Shiftbase also covers reports, time clock and employee records.
    • Shiftbase does not cover auto-scheduling and calendar, which When To Work does.

    Suits: Hospitality, retail and care teams in the Netherlands, Germany and the UK

    Shiftbase vs When To WorkShiftbase pricing and details

  5. ZoomShift

    Employee scheduling and time clock, free for up to 20 users

    • ZoomShift starts at $2 per active user / month, billed annually (Starter).
    • ZoomShift has a free plan, which When To Work lacks.
    • ZoomShift also covers time clock and applicant tracking.
    • ZoomShift does not cover calendar, which When To Work does.

    Suits: Single-location teams of up to 20 that only need a shared schedule

    ZoomShift vs When To WorkZoomShift pricing and details

  6. Snap Schedule

    Employee scheduling with automated callouts for shift-based agencies

    • Snap Schedule starts at $450 per scheduler / year.
    • Snap Schedule lists no iOS and Android apps, which When To Work has.
    • Snap Schedule also covers reports and time clock.
    • Snap Schedule does not cover auto-scheduling and calendar, which When To Work does.

    Suits: Utilities, public safety and long-term care operations

    Snap Schedule vs When To WorkSnap Schedule pricing and details

Limits worth knowing in When To Work

  • The price depends on the maximum number of employees: the pricing page shows $38 a month for up to 10 and recalculates for larger teams.
  • It does not provide a time clock; the FAQ points to exports for time clock and payroll programs.
  • The pricing page calls the current rates reduced introductory pricing and gives no end date.
  • The page states payment is by credit card or check, in US dollars.
When To Work pricing and details

Common questions

What are the alternatives to When To Work?

The alternatives to When To Work in this directory are When I Work, Homebase, Sling by Toast, Shiftbase, ZoomShift and Snap Schedule. Each one has a side-by-side comparison with When To Work.

Is there a free alternative to When To Work?

Yes. Homebase, Sling by Toast, Shiftbase and ZoomShift have a free plan alongside paid ones.

When were these prices checked?

Each listing shows its own date. On this page they run from Oct 18, 2026 to Nov 13, 2026. Vendors change prices without notice, so confirm on their site before you buy.