Everlance vs Expensify (2026): which should you pick?

Pick Everlance if

• Fits if you drive for work and need a mileage log for your taxes
• Works for small firms that reimburse staff by the mile

Look elsewhere if

• Tight if you stay free, as detection stops at 30 trips a month
• Watch out: the 7-day Starter trial needs a credit card and bills you at the end unless you cancel
• Not for you if you need approval rules and policy checks, as the page doesn't say which plan carries the team features
• Pricey if you pay monthly, at $10.99 for Starter against $89.99 for the year
• Too light for fixed-and-variable-rate (FAVR) programs, which go through the sales team with no price shown

Pick Expensify if

• Fits if your team mostly needs receipts scanned and money paid back
• Works for an employee whose company has no expense tool yet

Look elsewhere if

• Pricey if you add people who rarely spend, as Collect bills every member
• Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
• Tight if you use NetSuite, Sage Intacct, QuickBooks Desktop or Workday, as they connect only on Control
• Pricey if you won't commit to a year, as Control is then $36 a member a month
• Watch out: the 30-day trial starts when you create a workspace, and card cash back counts US purchases only

Everlance

• The free Basic plan tracks mileage manually only; automatic trip detection starts on Starter.
• The pricing page does not say which plan carries the team features such as admin dashboards and approval flows, so check before buying for a team.
• FAVR and fixed monthly allowance programs are arranged through the sales team, not priced on the site.
• The trial needs a credit card and moves to a paid plan unless canceled.

Expensify

• Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
• Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
• NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
• The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.

Everlance

Automatic mileage tracking

The phone's GPS detects drives in the background, and trips are labeled work or personal with a swipe.

Mileage logs and reports

Builds IRS-compliant mileage logs and expense reports that can be exported as Excel or CSV files.

Expense tracking

Link a credit card or bank account to log expenses automatically, and attach receipt photos to each one.

Deduction finder and tax filing

Professional scans expenses for missed deductions and includes self-employed tax filing, with 1099 filing named on the plan.

Team mileage programs

Employers can run cents-per-mile reimbursement self-serve; fixed and variable rate (FAVR) programs are set up with the sales team.

Driver checks

The business side offers license and insurance verification with an admin dashboard for compliance monitoring.

Expensify

SmartScan receipts

Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.

Approvals and reimbursement

Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.

Expensify Card

Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.

Travel booking

Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.

Bills and invoices

Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.

Chat on every expense

Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.

Everlance

• Basic$0

  Manual mileage tracking with no payment required.

• Starter$89.99

  per year ($10.99 per month billed monthly)

  Automatic mileage tracking, expense tracking with receipt uploads, mileage and expense reports, and Excel or CSV exports.

• Professional$119.99

  per year ($19.99 per month billed monthly)

  Everything in Starter plus automatic expense tracking, an AI deduction finder, tax filing and a $1 million audit defense.

Expensify

• Submit$0

  For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.

• Collect$5

  per member / month, billed monthly

  Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.

• Control$9

  per active member / month, annual plan using the Expensify Card

  $18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.

Everlance

• Annual discount

  Lower price with yearly billing

  Starter costs $89.99 a year against $10.99 a month, and Professional $119.99 a year against $19.99 a month, as listed on the pricing page.

Expensify

• Annual discount

  Half price on Control with an annual subscription

  Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.

• Other savings

  Control at $9 when you use the Expensify Card

  On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.