Heidi Health vs SimplePractice (2026): which should you pick?

Pick Heidi Health if

• Fits if you are one clinician who wants free note drafting
• Works for a practice that already has an EHR and needs the notes written

Look elsewhere if

• Not for you if you need scheduling, billing or client records, as it drafts notes only
• Pricey if you want custom templates or Routines: Clinician is $110 a month billed yearly
• Watch out: agent and Routine features use a monthly allowance, and a Max seat costs more
• Skip it if you want EHR integration, shared templates or SSO, which are Teams-only
• Watch out: the page shows Clinician pricing in the viewer's currency, and $110 is the US view

Pick SimplePractice if

• Fits if you're a solo US therapist who bills insurance and wants claims in the same account as your notes
• Works for groups of up to five clinicians who want a published price: Plus is $99 plus $74 a clinician

Look elsewhere if

• Tight if you stay on Starter: reminders, calendar sync, secure messaging and treatment plans start on Essential at $79
• Pricey if you want AI notes, as Note Taker is $35 a month and Care Aide $59 plus $49 per extra clinician
• Watch out: claims are 39¢ each, cards 3.15% + 30¢, and every clinician pays a $20 yearly fee for CPT codes
• Watch out: ePrescribe is $49 a month plus an $89 setup fee, and group sessions and extra clinicians need Plus
• Not for you if your group has six or more clinicians and you want a price up front, as those go through sales

Heidi Health

• It drafts notes and documents; it is not a scheduling, billing or client-records system.
• Agent and Routine features use a monthly allowance per seat, and the Max seat (five times the usage) costs more than Standard.
• EHR integration, shared templates, SSO and team controls are limited to the custom-priced Teams plan.
• The page shows Clinician pricing in the currency of the viewer's region; the $110 figure is the US dollar view.

SimplePractice

• Insurance claims cost $0.39 each, card payments 3.15% + $0.30, and each clinician pays an annual $20 fee for CPT code access.
• Reminders, calendar sync and client messaging start on Essential; group sessions and extra clinicians need Plus.
• AI notes are extra: Note Taker is $35 a month, Care Aide $59 a month plus $49 per extra clinician. ePrescribe is $49 a month plus an $89 setup fee.
• The 50% discount applies only if a paid account starts within 7 days of the trial; groups of 6 or more clinicians are priced by sales.

Heidi Health

Ambient documentation

Heidi listens to a consultation and drafts structured notes and documents from it, with unlimited transcription on the free plan.

Templates

Standard templates come on every plan; custom templates and team template sharing need paid plans.

Clinical evidence answers

Answers to clinical questions with citations to sources, limited on Free and expanded on paid plans with peer-reviewed journal search.

Agents and Routines

Paid plans add Routines for pre-charting, billing code support and other admin tasks, all drawn from a monthly usage allowance per seat.

Desktop app

Heidi Desktop lets clinicians dictate anywhere on screen and capture telehealth audio directly from the call.

EHR integrations

The integrations page lists Epic, Oracle Cerner, athenahealth, eClinicalWorks and AlayaCare among others, which write finished notes back to the chart.

SimplePractice

Client portal and online booking

Clients request appointments online and complete paperless intake documents through a client portal website. Essential adds email, text and voice reminders and calendar sync.

Notes and treatment plans

Progress notes, a template library and measurement-based care come on every plan; customizable treatment plans and Wiley Treatment Planners start on Essential.

Built-in telehealth

Video sessions are included on every plan. Plus adds group appointments and group telehealth.

Insurance claims and payments

Claims are filed from the account at $0.39 each and clients pay online by card. Insurance Navigator, listed as coming soon, adds claim checks and benefits verification at $1.79 a claim.

Care Aide and Note Taker

Paid AI add-ons. Note Taker drafts progress notes from a recorded session or dictation; Care Aide adds live telehealth support, treatment plans in beta and client-ready summaries.

Clinician mobile app

An iPhone, iPad and Android app to manage the calendar, write and review session notes, share documents, send secure messages and take payments.

Heidi Health

• Free$0

  Unlimited ambient documentation, standard templates, dictation and limited-use evidence answers for one seat.

• Clinician$110

  per user / month, billed annually ($150 billed monthly)

  Adds custom templates, Routines for pre-charting and coding help, and evidence in visits; Max seats cost more.

• TeamsCustom

  For practices and health systems: shared templates, EHR integration, team controls and optional SSO.

SimplePractice

• Starter$49

  per month

  Unlimited clients, telehealth, progress notes, insurance claims, online payments, intake forms and a client portal. $24.50 a month for the first 3 months.

• Essential$79

  per month

  Adds free email, text and voice reminders, calendar sync, treatment plans, Wiley Treatment Planners and secure messaging. $39.50 for the first 3 months.

• Plus$99

  per month, plus $74 per additional clinician

  Adds group appointments, group telehealth, a premium support line and advanced analytics. $49.50 for the first 3 months; groups of 6+ can get custom pricing.

Heidi Health

• Education

  Free Clinician plan for trainees

  Trainees who verify their student status get the Clinician plan free.

• Annual discount

  Annual billing saves $480 per seat

  Clinician billed annually is $110 a month per user against $150 billed monthly, a stated saving of $480 a year.

SimplePractice

• Other savings

  50% off the first 3 months

  Starting a paid account within 7 days of signing up halves the first 3 months: $24.50 for Starter, $39.50 for Essential and $49.50 for Plus, then the regular price.