Expensify vs MileageWise (2026): which should you pick?

Pick Expensify if

• Fits if your team mostly needs receipts scanned and money paid back
• Works for an employee whose company has no expense tool yet

Look elsewhere if

• Pricey if you add people who rarely spend, as Collect bills every member
• Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
• Tight if you use NetSuite, Sage Intacct, QuickBooks Desktop or Workday, as they connect only on Control
• Pricey if you won't commit to a year, as Control is then $36 a member a month
• Watch out: the 30-day trial starts when you create a workspace, and card cash back counts US purchases only

Pick MileageWise if

• Fits if you are self-employed and need a mileage log for tax records
• Works for rideshare or delivery drivers and agents who drive for work in the US

Look elsewhere if

• Skip it if you need receipts or expense reports, as it only logs mileage
• Pricey if you drive several vehicles, because every plan covers one vehicle
• Not for you if you want a free plan: after the 14-day trial a paid plan is required
• Watch out: an annual plan can move to Lifetime only if you pay the difference before the calendar year ends
• Watch out: it is built around US IRS logs, so it suits few drivers elsewhere

Expensify

• Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
• Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
• NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
• The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.

MileageWise

• Each plan covers one vehicle; drivers using several vehicles interchangeably need a plan for each.
• Annual plans can be upgraded to Lifetime only by paying the difference before the end of the calendar year of purchase.
• It is built around US IRS mileage logs and does not handle receipts or other expense reports.
• There is no free plan; after the 14-day trial a paid plan is required.

Expensify

SmartScan receipts

Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.

Approvals and reimbursement

Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.

Expensify Card

Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.

Travel booking

Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.

Bills and invoices

Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.

Chat on every expense

Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.

MileageWise

Automatic trip tracking

Four methods: vehicle movement in the background, car Bluetooth, phone charging, or manual start and stop.

Two distance modes

Calculates an optimal door-to-door distance or records the actual route line, with backup mileage capture if tracking is interrupted.

Audit-oriented logs

Checks trips for inconsistencies the vendor describes as IRS red flags before generating a mileage log.

Google Maps Timeline import

Turns an exported Google Maps Timeline into a mileage log, useful for rebuilding a past year's records.

Auto-classification and vehicle expenses

Trips to a client or place already given a purpose are classified automatically, and vehicle expenses can be recorded in the app.

Expensify

• Submit$0

  For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.

• Collect$5

  per member / month, billed monthly

  Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.

• Control$9

  per active member / month, annual plan using the Expensify Card

  $18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.

MileageWise

• Small Biz Monthly$8.99

  per vehicle / month, billed monthly

  Web dashboard and mobile app, unlimited trips, auto-classification, trip editing and PDF, CSV and XLSX reports.

• Small Biz Annual$69.99

  per vehicle / year

  Same features as monthly; the page says it saves 35% against monthly billing.

• Small Biz Lifetime$179.99

  one-time, per vehicle

  Pay once with no recurring fees; the plan can be moved to a new vehicle free of charge.

Expensify

• Annual discount

  Half price on Control with an annual subscription

  Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.

• Other savings

  Control at $9 when you use the Expensify Card

  On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.

MileageWise

• Annual discount

  35% saving on annual billing

  The pricing page says the Small Biz Annual plan at $69.99 saves 35% compared with paying monthly.

• Lifetime license

  Lifetime plan for $179.99

  A single payment for use from the subscription start date onward, with no recurring fees, tied to one vehicle at a time.